Executive Officers

Responsibilities

Chair

• Execute all official communications of General Faculties Council (GFC)
• Sign all official documents of GFC
• Act as official spokesperson for GFC
• Serve as Chair, GFC Executive Committee
• Call all meetings of the GFC
• Report to GFC on current issues at Mount Royal
• Convey GFC recommendations and advice to the Board of Governors
• Convey Board decisions and requests to GFC

Vice-Chair

• Fulfill responsibilities of Chair of GFC whenever the Chair is unable or unavailable to do so
• Chair, GFC By-laws and Striking Committee

Speaker

• Conduct all GFC meetings in accordance with the By-laws and the basic rules of parliamentary procedures
• Keep GFC meetings running in an orderly fashion – rule on matters of procedure, questions of interpretation or points of order (should any ruling be appealed, put the appeal to an immediate vote)
• Ensure all business and operations of the GFC are coordinated through the Recording Secretary

Note: Normally, the Speaker does not participate in debate during a GFC meeting; however, if the Speakers feels the need to participate, he/she shall relinquish the Speaker’s seat for the remainder of the discussion on that item

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Deputy Speaker

• Assist with compilation of speaker’s lists and provide procedural support to the Speaker during GFC meetings
• Fulfill responsibilities of the Speaker whenever the Speaker is unable or unavailable to do so
• Assume the Speaker’s seat when the Speaker chooses to participate in the debate of an item during the GFC meeting

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Secretary

• Assist the Chair as needed and ensure that the institutional rules, policies and procedures are properly followed
• Provide advice on the proper interpretation and application of the By-laws, rules, policies, procedures and academic regulations of the GFC
• Assist with the organization of the annual election of Faculty Councillors to GFC and assist the By-laws and striking Committee in establishing the members of GFC standing committees
• Create, advise upon and draft academic policies as appropriate, assuring adherence to proper format and procedures, and prepare them for submission to GFC
• Communicate all GFC reports to the Board of Governors
• Convey decisions of GFC to appropriate persons for information, advice and/or action
• Prepare summary of decisions of GFC for distribution to the Mount Royal community

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Recording Secretary

• Prepare and distribute GFC agendas and minutes
• Maintain the official record of all GFC proceedings
• Ensure GFC website remains up to date
• Organize and schedule GFC meetings
• Act as a resource to the Chair and the Speaker
• Assist standing committee with research and provide support, as required
• Work with the Chair and the Speaker to ensure the smooth and proper functioning of GFC and its affairs

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