Information for Professors

Information for Professors



New system for accommodated exams. Learn more here.


   Guidelines for academic accommodations

1. Course Outline Wording (recommended by ADC)

"Academic Accommodation:  It is a student's responsibility to request academic accommodation.  If you are a student experiencing a disability who may require academic accommodations and have not registered with Accessibility Services, please contact that office at 403-440-6868.  You must be registered with Accessibility Services to access academic accommodations."

2. Accommodation letters

  • Meet with students who present academic accommodation letters in person and discuss accommodations in private. Access Advisors instruct students to arrange one-to-one appointments with their Professors or to attend scheduled office hours.
  • Professors are encouraged to meet with students experiencing disabilities so that they can review the format of the course, including evaluation methods and lab components.  If questions arise about appropriate accommodation given the learning environment, please seek assistance from the Access Advisor named on the accommodation memo.
  • In the interim, note that according to Policy 517, Academic Accommodations for Students Experiencing Disabilities, the "student's accommodation shall not be disrupted during an appeal process".  The recommended academic accommodation must be in place during the entire appeal process.  The appeal process is outlined in the Policy 517 Guidelines, section 4.5.

3. Peer note takers

Guidelines for Professors - students in your class requesting peer note takers

4. Accommodated exams

 Accommodated exams - a guide for Professors and students

5. Instructions provided to students (for your information)

Responsibilities of the student receiving notes from a peer note taker

Student rights and responsibilities

6. General guidelines

MRU Faculty guide to academic accommodations

Alberta Guidelines for accommodating students with disabilities in post secondary studies Postsecondary Service Providers for Students with Disabilities (PSPSD) (2010)

Duty to accommodate students with disabilities in post-secondary educational institutions, Alberta Human Rights Commission

 Addressing barriers to learning


Intellectual Property and Copyright ExceptionsUse of Technology in the Classroom, Audio/Video Recording of Lectures, and Copy of Class Notes, Overheads, and Power Point Presentations, as Academic Accommodation

For some students who experience disabilities, academic accommodation of use of technology, including digital recording of lectures, and/or provision of a copy of class notes, overheads and Power Point presentations, is necessary to enable them to gain full advantage of a course or lecture that might not otherwise be accessible to them.

The Alberta Human Rights Commission Interpretive Bulletin: Duty to accommodate students with disabilities in post-secondary educational institutions indicates, “The institution must make the course material as accessible as possible. This may include:

  • providing material in an accessible format on Web sites
  • making instructor's notes or projected presentations (for example, Power Point presentations) available in advance
  • providing options or support to audio record the lecture”

When recording of classes, and/ or provision of class notes, overheads, and Power Point presentations, is deemed as useful and necessary academic accommodation, recording is allowable under existing copyright legislation (Copyright Act, Reproduction in alternate format, Section 32.  accessed September 14, 2016)

While clearly, there is a legal and ethical responsibility for all faculty and staff to ensure that all students have an opportunity to access auditory information presented in classes, lectures, seminars, labs and other educational opportunities, professors often express concerns about infringement of intellectual property rights, widespread distribution and perhaps alteration of the information, and inhibition of free exchange of information in classes that involve self-disclosure from students.

To balance the legal necessity to provide academic accommodation, with faculty members’ rights to intellectual property, students sign a digital recording agreement with Accessibility Services. The agreement will be retained in a confidential file in Accessibility Services.

Permission to digitally record classes and/or provision of a copy of class notes, overheads, and Power Point presentations :

The following will apply for the academic accommodations of permission to digitally record classes and/or receive a copy of class notes, overheads, and Power Point presentations:

  •  The academic accommodation will be granted, through an Access Advisor, to students who have submitted appropriate documentation
  •  The recommendation for this accommodation will appear on the CONFIDENTIAL – Academic Accommodation Memo that students present to, and discuss with, the professor

Students for whom this is an approved accommodation will be required to sign an agreement, to be retained on file in Accessibility Services, indicating that recording of course material and/or provision of a copy of class notes, overheads, and Power Point presentations is for personal use and will not be copied,shared, or redistributed, in any form, to any person

 Classes that involve self-disclosure from students:

In classes that involve personal discussion and self disclosure from students, professors may have concerns that recording may inhibit the free exchange of ideas, the following steps are recommended:

  •  The professor and student requiring accommodation discuss the issue confidentially, near the beginning of the course
  •  To ensure fairness, in classes or portions of classes where recording is prohibited, note taking by other students must be prohibited as well
  •  Alternatives to recording should be explored (e.g., copies of written notes provided immediately subsequent to such discussion by a delegated note taker who is a student in the class).

Other Alternatives

In cases where it is deemed inappropriate to record a class (or portion of a class), the duty to ensure all students have full access to all lectures/tutorials etc. still remains and alternative means of enabling this should be negotiated with the student concerned in a confidential setting.

  •  Provision of notes, provided immediately subsequent to the class, from a delegated note taker who is a student in the class (having multiple note takers may ensure consistent provision of notes)
  •  Provision of a full transcript of the lecture (perhaps professor’s class notes) in an accessible format

Creating an inclusive learning environmentCreating Accessible Materials with Microsoft Office (Cambrian College)

The Council of Ontario Universities' Accessible Campus website Students in the workplaceImplementing Academic Accommodations in Field/Practicum Settings (Patricia Pardo, PhD and Debra Tomlinson, MSW RSW, 2000)

Contact us

For questions on accommodation or how to create an inclusive learning environment, please contact Accessibility Services (403-440-6868).

For queries related to an individual student, please contact the access advisor assigned to the student.

All other accessibility concerns may be directed here.