Accommodated exams - a guide for Professors and students
Professors play a vital role in the accommodated exam process for students with disabilities at Mount Royal University. Not only does your role in these matters assist MRU in meeting its lawful requirement to accommodate students with disabilities, you help create an accessible, equitable and inclusive learning environment for all students. Accessibility Services is pleased to partner with Professors in providing academic accommodation. Accessibility Services has experienced a significant increase in the number of students with disabilities eligible for examination accommodations. As such, it is critical that you are aware of the responsibilities of the instructor and the student in the accommodated exam process. Briefly:
Test, quiz, or mid-term examinations:
- It is the student's responsibility to discuss with you how the requested exam accommodation(s) may relate to the design of your course.
- Before your student books a test, quiz or midterm in your course, the student must discuss the accommodation(s) noted on their Academic Accommodation Memo and obtain your signature on the Professor Acknowledgement Form.
- Accommodated tests, quizzes, or midterm exams may be written in Y 201 at 9 am, 11 am, 1 pm, 3 pm and 5 pm from Monday to Friday (however the 5 pm seating time is not available on Fridays).
- As seating times in Accessibility Services may not coincide with your scheduled exam, the student should meet with you to discuss the most appropriate time for them to write your test, quiz or midterm. The accommodated exam should be booked for the seating time that is closest to when the class is writing. If this is not possible, any exception must be confirmed via email, by you, the course Professor, to email@example.com. Once you and the student have agreed to the time of the accommodated examination, the student must book their accommodated examination on-line.
- A copy of the on-line request is generated by the student and e-mailed simultaneously to you for your information and scrutiny and to Accessibility Services where the necessary arrangements are made. Please review this Confirmation Notice for the accuracy of the information. In particular, please check the amount of time the class has for the test, and the materials permitted during the test.
- Once you have confirmed the accuracy of the information, please provide Accessibility Services with your test, quiz or mid-term examination at least two business days prior to the exam. We prefer to receive exams electronically by email. However, if you are dropping the exam off in person, please attach a printed copy of the Confirmation Notice to the exam.
- Please provide a phone number where you can be reached while the student is writing the exam so the student can request clarifications if necessary.
- Alternate format examinations (i.e., audio format and formats compatible with adaptive technology) will not be available to the student if the professor has not provided Accessibility Services with a copy of the test, quiz, or mid-term at least 2 business days before the scheduled accommodated test, quiz, or mid-term.
- Please contact the student if you have any questions about the accommodations requested.
- Late Booking (less than seven (7) days prior to a test, quiz, or mid-term exam) may result in the student's accommodations not being available.
- More than one exam on the same day: Policy 507 allows students who have more than two exams scheduled on any one day to request and be granted a deferral of the third and subsequent examination(s) on that day by the appropriate professor responsible for the examination. Students with more than one extended time accommodated exam scheduled on any one day may request and shall be granted a deferral of the second (and third) subsequent examination. The student is responsible for making this arrangement.
- Professors need to pick up completed examinations at the Accessibility Services office; hours of operation are Monday through Thursday 8:30 am to 7 pm and Friday 8:30 am to 4:30 pm.
All of the procedures above apply to final examinations, with the following exceptions:
- Late booking may result in the student's accommodations not being available.
- If a student plans to write an accommodated final exam in the Accessibility Services offices at Y201, it can only be written at 9am, 1pm or 4pm on the specified final exam dates.
- Professors pick up completed examinations at the Accessibility Services office; hours of operation during final exams are Monday through Saturday 8:30 am to 8:30 pm. Please note: on evenings where exams are not scheduled until 8:30 pm, the office may close earlier.
For additional information or questions about the accommodated examination process, please contact the Accommodated Exam Coordinator at (403) 440-5680.
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