Panel Hearings

Panel hearings

The primary responsibility of the Office of Student Conduct is to facilitate the formal processes of peer adjudication when allegations of student misconduct occur. This includes convening panel hearings in cases where mutual resolution remains difficult.


Panel training

One of the established principles of the OSC is empowering students by involving them in student judicial processes. As such, our office welcomes and strongly encourages a significant student presence on misconduct panels. Currently, a typical panel of five members will include at least two students.

The Office of Student Conduct provides panel training for students, faculty and staff who are interested in participating as panel members for academic and non-academic misconduct hearings. Panel development workshops will be offered during each major semester, and one-on-one training sessions are offered year-round.

Members of the Mount Royal community interested in training to be a panel member should contact the Office of Student Conduct at 403.440.6356 for further information.

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Academic misconduct panels

Subject to the availability of community participants, the composition of misconduct panels is as follows:

Academic Misconduct Review Panel (AMRP):
Each AMRP comprises five members, typically including three students and two instructors or support staff members. No panel member can bear any connection to the complainant or the respondent. One experienced panel member will act as Chairperson. Only those who have participated in a panel training workshop conducted by the OSC may sit on an AMRP.

Academic Misconduct Appeal Panel (AMAP):
All parties involved have the right to appeal the decision of the review panel to the Academic Misconduct Appeal Panel if the applicable grounds are met. The grounds for appeal are as follows:

  1. The alleged presence of bias in the Review Panel or one of its members
  2. The alleged failure of the Review Panel to comply with the principles of natural justice or procedural fairness
  3. Substantial new evidence unavailable to the Review Panel

Each AMAP comprises five members, typically including two students and two instructors or support staff members, with the role of Chairperson reserved for the Provost and Vice-President, Academic or a designate. No panel member may sit on a review panel and an appeal panel involving the same case. No panel member can bear any connection to the complainant or the respondent.

Occasionally, and only under unusual circumstances, the composition of the aforementioned panels may need to be altered. All changes to a panel composition will be done at the discretion of the Office of Student Conduct.  All participating parties will be advised prior to the commencement of a hearing.

Note: Decisions of the Appeal Panel are final.

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Non-academic misconduct panel

Subject to the availability of community participants, the composition of misconduct panel will be as follows:

Non-Academic Misconduct Review Panel (NAMRP):
Each NAMRP comprises of a minimum of three to a maximum of five members, typically including two students and three instructors or support staff members. No panel member can bear any connection to the complainant or the respondent. One experienced panel member will act as Chairperson. Only those who have participated in a panel training workshop conducted by the OSC may sit on a NAMRP.

Non-Academic Misconduct Appeal Panel (NAMAP):
All parties involved have the right to appeal the decision of the review panel to the Non-Academic Misconduct Appeal Panel if the applicable grounds are met. The grounds for appeal are as follows:

  1. The alleged presence of bias in the Review Panel or one of its members
  2. The alleged failure of the Review Panel to comply with the principles of natural justice or procedural fairness
  3. Substantial new evidence unavailable to the Review Panel

Each NAMAP comprises of a minimum of two to a maximum of four members and the Provost and Vice-President Academic or designate.No panel member may sit on a review panel and an appeal panel involving the same case. No panel member can bear any connection to the complainant or the respondent.

Occasionally, and only under unusual circumstances, the composition of the aforementioned panels may need to be altered. All changes to a panel composition will be done at the discretion of the Office of Student Conduct.  All participating parties will be advised prior to the commencement of a hearing.

Note: Decisions of the Appeal Panel are final.

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Review Panel Hearing preparation

Academic and Non-Academic Misconduct Review Panel hearings are carried out under the authority of the Code of Student Conduct. The panel will ensure that the parties to a dispute receive fair and just treatment and that appropriate resolutions are achieved.

These are not legal proceedings, but they will be conducted in a reasonably formal manner. The panel will ultimately decide in favour of one party or the other on the basis of which facts or arguments are more probable accounts of what actually occurred in the case.

The following questions and their corresponding answers are intended to assist you in preparing for the hearing:

How do I prepare for the hearing?
Either party can access the Office of Student Conduct in Academic Advising Services (C109) for advice on how to prepare for a hearing, and to have the procedures explained. In addition, a student may contact the Students’ Association (SAMRU) for advice and support; faculty members are encouraged to contact their supervisor.

How do I present my case?
There is already an incident report which both parties have submitted along with other documentation (i.e. copies of paper or exam, security incident reports, witness statements). If there are other written materials you would like included, you must submit these to the Office of Student Conduct within three full business days prior to the hearing, whenever possible. Copies of all documents will be provided to both parties.

Can I bring someone with me?
Yes. You are entitled to bring an attendant provided that you submit in writing the name and affiliation (i.e. SAMRU representative, peer, parent, lawyer) of your attendant to the Office of Student Conduct three full business days prior to the hearing, whenever possible.

Can my attendant present my case for me?
No. You must present your own case and answer all questions personally. Your attendant may advise you but is not permitted to speak or to make written submissions.

Can I ask someone to testify on my behalf?
Yes. You can nominate witnesses to support your case, but their names, affiliations and connection to the case must be submitted in writing to the Office of Student Conduct three full business days prior to the hearing, whenever possible.

What happens in the actual hearing?
The Chairperson will introduce everyone in the room, outline the process, and identify the alleged misconduct and potential outcomes.

The person making the complaint (complainant) will be asked to present the facts and arguments in support of the allegation. Witnesses may be called and questions may be asked of them by the person responding (respondent) and the panel. When the questioning of witnesses is complete, they will be excused.

The respondent will then be asked to present the facts and arguments against the allegation. Witnesses may be called and questioned by the complainant and the panel. Witnesses will be excused, and if the panel has no additional questions, the Chairperson will close the proceedings by reiterating what is at issue and summarizing what the two parties have said. The complainant and respondent will also be excused, at which point deliberations will open amongst the panel members.

What happens after the hearing?
The panel deliberates in private and reaches a decision which is later communicated to both parties in writing.

What if I disagree with the decision?
Either party has the right to appeal the decision. The Provost and Vice-President, Academic, in consultation with the Office of Student Conduct, will determine whether there are grounds to convene a new hearing. Should it be determined that the applicable grounds have been satisfied, the OSC will appoint a new group of panel members to hear the appeal, including the Provost and Vice-President, Academic or designate who will act as the Chairperson for the proceeding.

The grounds for appeal are as follows:

  1. the alleged presence of bias in the Review Panel or one of its members
  2. the alleged failure by the Review Panel to comply with the principles of natural justice or procedural fairness
  3. substantial new evidence unavailable to the Review Panel

All decisions of the Appeal Panel are final.

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