Staff Career Opportunity



Competition: 9558SG
JOB TITLE: ADMINISTRATIVE ASSISTANT TO THE
UNIVERSITY LIBRARIAN
Position Type: Administrative Support VI
Term: Full-Time
Department: Library
Date Posted: April 07, 2014
Closing Date: April 23, 2014
 
Description: The Library is an academic service unit providing
campus-wide access to a range of information
resources, advanced research and information
literacy instruction and point of need assistance,
and central student study and learning spaces and
facilities. The Library is comprised of
approximately 40 support staff positions working
in five service units and 17 faculty librarian
positions. The Library also has responsibility for
the university archives and copyright oversight.
The Library works closely with other academic
areas on campus, student support services, campus
information technology, the bookstore and other
key service and infrastructure units.

Reporting directly to the University Librarian,
this position performs a range of complex
administrative duties to support the work of the
University Librarian and the smooth and efficient
operations of the Library administrative
functions. The position also works closely and
collaboratively with other, ongoing term
administrative staff including the Chair's
Administrative Assistant (reporting to the Chair)
and Library Coordinators as well as key area/unit
staff positions within the Library. Occasional
supervision of casual and project staff may be
required.
 
Duties: • managing the appointments and schedule of
the University Librarian
• supporting key meetings including agenda,
package and minute preparation
• acting as main communication point and
liaison for University Librarian for internal and
external inquiries
• coordinating travel, event and arrange
meeting logistics and details
• managing administrative paper work flow
including management of print and electronic file
systems
• budget processing and support and
financial reporting
• report preparation including statistical
reporting
• working closely with administrative
assistant to the Chair to ensure efficient Library
operations
• overseeing project or casual staff as
needed
• providing coverage for reception desk and
work of Chair’s Admin as required
 
Qualifications: • Two-year Diploma from a University or
Equivalent
• 3 - 5 years administrative assistant
experience in an academic environment
• Computer proficiency in MS Office
• Strong communication, interpersonal and
organizational skills
• Diplomacy, professionalism and ability to
represent the Library appropriately with internal
and external contacts
• Ability to work independently with little
to no supervision
• Ability to take initiative and problem
solve creatively
• Enjoys working with people and is patient
and enjoys collaboration
• Ability to multi-task in a fast-changing
environment with changing priorities and demands
• Desire to learn new skills and to take on
new challenges
 
Salary: $1,887.63 semi-monthly
 
Closing Date: April 23, 2014
 
Reply To: MOUNT ROYAL UNIVERSITY
DEPARTMENT OF HUMAN RESOURCES
4825 MOUNT ROYAL GATE S.W.
CALGARY, AB T3E 6K6
F: 403.440.6629
E-mail: webapply@mtroyal.ca

Submit a separate covering letter and resume for each position you are applying for, quoting appropriate competition number to the address noted above.

We thank all applicants for their interest. Only applicants selected for an interview will be contacted.

If applying by email, please send your resume as an attachment, in either .doc, .docx or .pdf formats only

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Aboriginal people, persons with disabilities and persons of any sexual orientation or gender identity, ethnic, national or socio-economic background, religion or age.