Exempt Staff Opportunity



Competition: 8048HH
JOB TITLE: ADMINISTRATIVE ASSISTANT
Position Type: Exempt
Term: Full-Time
Department: Human Resources
Date Posted: January 21, 2013
Closing Date: February 4, 2013
 
Description: The primary responsibility of this position is to support the varied administrative functions of the Department of Human Resources.
 
Duties: Specific responsibilities include, but are not limited to:
o provide reception for HR Department including answering the main telephone line and responding to inquiries as appropriate
o manage incoming resumes; notify applicants of any problems with applications; download resumes into electronic folders; batch electronic resumes into PDF folders and forward to departments at the close of competitions
o filing in both HR and Payroll departments
o respond to routine requests for information regarding status of competitions
o update posting boards and employment opportunities website
o gather materials and prepare new employee and benefits orientation packages
o provide administrative support for the Disability Consultant and OHS Consultant, including booking appointments and rooms
o prepare employment verification letters for employees on request and collect FOIP release
o assist with employee awards process and preparation
o process address changes; assist with mass mailings to University employees
o provide back-up to HR Assistants in setting up interviews and distributing interview packages, booking rooms, etc.
o provide back-up support to Payroll department as necessary.
 
Qualifications: o Secretarial or Office Assistant certificate and 1 to 2 years’ related experience in an office environment
o High regard for customer service; pleasant telephone manner
o Strong organizational skills and ability to independently manage workload
o Strong attention to detail and accuracy
o Familiarity with Microsoft Office
o Previous experience in a Human Resources or similarly confidential and sensitive environment would be an asset

COMPENSATION:
o Starting salary commensurate with experience
o 35 hour work week
o 3 weeks holidays to start plus 1 week during Christmas break
o Recreation facility membership
 
Closing Date: February 4, 2013
 
Reply To: MOUNT ROYAL UNIVERSITY
DEPARTMENT OF HUMAN RESOURCES
4825 MOUNT ROYAL GATE S.W.
CALGARY, ALBERTA T3E 6K6
FAX: (403) 440-6629
E-mail: webapply@mtroyal.ca

Submit a separate covering letter and resume for each position you are applying for, quoting appropriate competition number to the address noted above.

We thank all applicants for their interest. Only applicants selected for an interview will be contacted.

If applying by email, please send your resume as an attachment, in either .doc, .docx or .pdf formats only

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Aboriginal people, persons with disabilities and persons of any sexual orientation or gender identity, ethnic, national or socio-economic background, religion or age.