2018 Undergraduate Research Dissemination Fund Program Guidelines

This opportunity is currently closed. The Office of Research, Scholarship and Community Engagement (ORSCE) will start accepting applications for the Winter 2019 Undergraduate Research Dissemination Fund (URDF) opportunity around the beginning of February, 2019. The URDF is designed to expand students’ experience in disseminating undergraduate research.

Competition Deadlines

Winter 2018 Application Deadline:   Friday, March 2, 2018* (CLOSED)
Fall 2018 Application Deadline:        Friday, September 28, 2018* (CLOSED)

*Applications will not be funded retroactively, therefore, events must take place during the following periods:
Competition Deadline            Event Dates     
March 2, 2018April 1/18 - December 31/18
September 28, 2018November 1/18 - May 31/19

Applications must be submitted through the ROMEO Researcher Portal by midnight on the submission deadline days. Competition results will be announced 4-6 weeks from the submission deadline. 

Program Opportunities

Students may hold one URDF award in an academic year. The maximum value of an individual URDF award is $1,500, and the maximum value of a group award is $3,000. URDF awards are allocated through the reimbursement of actual expenses related to the applicants’ attendance at the approved event. Expenses must be incurred in accordance with applicable Mount Royal University travel guidelines. Awards are not transferable to other students working on the same project.

Eligibility Criteria

In order to be considered, applicants must:
  • Be enrolled in full-time studies (minimum 3 courses) at MRU at the competition deadline
  • Hold a minimum GPA of 3.0
  • Be working under the supervision of an MRU faculty member (for the assignment, course work, special project, thesis work or independent research project being presented)
  • Have identified a conference they wish to attend (acceptance required for release of funds)
  • Be presenting research (poster or oral)
  • Have ethics approval in place to conduct and disseminate research (e.g. HREB approval) if relevant
  • If there is more than one student from the same project applying for funding to attend the same conference, they must complete the application as a group. All members of the group must meet the eligibility requirements listed above.

Evaluation Criteria

The Undergraduate Research Working Group (URG), in participation with the Research and Scholarship Standing Committee (RSSC), will oversee all incoming applications and allocate funds according to the following criteria:
  • Completeness: are all sections completed as requested
  • Ability to communicate the rationale for attending conference
  • Plan to bring experience back to the MRU community
  • Clarity and focus in application: a clear indication of the importance of the particular conference within the discipline and the role of the student(s) in both the research and the conference presentation
  • Budget justification (detailed, well thought-out, reasonable) 

How to Apply

Applications must be submitted through the ROMEO Researcher Portal by midnight on the submission deadline days. For detailed instructions, see Submitting an Undergraduate Research Dissemination Fund Application

Things to Remember


  • Student applications will require MRU registrar-issued transcripts (non-official but issued by registrar is acceptable).
  • A copy of your event program is required. If a program is not available, please provide the website link.
Still have questions? Please contact Melissa Deane at for further assistance.