Research

ROMEO Research Portal

ROMEO has been updated

On June 25-26, 2018, ROMEO was updated to be more streamlined and easily accessible.

Members of the MRU community will now log in using their myMRU login and password via this link.

Non-MRU researchers will now access ROMEO via this link.

If you require assistance with this process, please contact Julia Johnson at jljohnson@mtroyal.ca or call (403) 440-6069.


ROMEO is the new software platform MRU Faculty use to submit their research and scholarship projects for institutional review and approval. ROMEO has replaced the ‘Tracking Form’ system and online application system. ROMEO will help faculty and their administrators maintain their compliance obligations for ethics approvals and research awards with enhanced project management capabilities through all stages of the project life cycle.

ROMEO Research Portal Login  .


ROMEO WorkshopsJoin us to learn about how to use ROMEO for submitting your research funding and ethics application. Please visit our Resources and Training page for information on upcoming workshops


Registering and logging in

Note:

  • Do not Login to ROMEO from more than one device or web browser at once (opening multiple sessions). Doing so may cause data entered to be overwritten and lost.
  • Do not login to ROMEO on the same device from different research accounts at the same time. Doing so may cause data entered to be overwritten and lost. Ensure your session is fully logged out before a different account is logged in. 
Registering for ROMEO requires contact information that only ORSCE staff and designates can access. This includes your First Name, Last Name, Email and Affiliation, which are marked with a red asterisk (*). You are able to update your contact information at any time using the My Profile tab. Please use your Mount Royal University email if you have one when using ROMEO.

Note: Make sure to check your email for messages from ROMEO to ensure that you have not already been registered by ORSCE.
  1. Navigate to the login page at https://mru.researchservicesoffice.com/Romeo.Researcher/Login
  2. On the login page, click the Register button located in the middle of the screen

  3. RegisterROMEO_1_Research


  4. Enter your information in the appropriate fields listed. Required information with the red asterisks (*) should be filled.

    RegistrationPage_Blank_ROMEO_2
    Your email address will be your username and will be used for system communications. Please use your Mount Royal University email if you have one. If you do not, please use the email address that you check the most frequently
    InfoIcon_ROMEO_ResearchNote: For more information, click the information symbol on the top right hand corner of the page
  5. Once you are done filling out the fields, click the Register button located on the bottom right hand corner of the screen.

  6. RegistrationPage_Filled_ROMEO


    Green text will appear at the top of the screen indicating that you have completed registration

    GreenApproval_ROMEO


  7.  Check your email for your registration confirmation. It will contain a link and a confirmation code

  8. EmailConfirmation_ROMEO_Research

  9. Click on the provided link to redirect you to the registration confirmation page

  10. RegistrationLink_ROMEO_1

    Registration Confirmation Page:

    ConfirmationPage_ROMEO

  11.  Copy and paste your confirmation code from the email in the confirmation code field

  12. ConfirmationCopyEmail_ROMEO ConfirmationCopied_ROMEO_1

  13. Create your password in the Password field. Your password must contain
    • 8-16 characters
    • Uppercase letter (A-Z)
    • Lowercase letter (a-z)
    • Numeric digit
  14. Password_ROMEO

  15. Finally, you will be prompted to login with your new password
  16. RegistrationSuccessful_ROMEO
  1.  Navigate to the Login Page at https://mru.researchservicesoffice.com/Romeo.Researcher/Login.
  2. Enter your FULL username (your MRU email address or the address you used at registration) and password in the Username and Password fields.
  3.  Click Login.
  4. You will be redirected to the home page.
  1. Navigate to the Login Page at https://mru.researchservicesoffice.com/Romeo.Researcher/Login.
  2. Enter your FULL username (your MRU email address) in the Username field (e.g. username@mtroyal.ca). Leave the Password field blank.
  3. Click the Reset Password button.
  4. A dialogue box will appear, informing you that further instructions have been sent to your email.
  5. Click OK to confirm.
  6. Check your email account for the message do-not-reply-mru entitled "RE: Researcher Portal Registration Confirmation." Open the email and follow the instructions within the green arrows in the following diagram:
    ROMEO_PASSWORD_RESET
     
  7. After you click the link in the email, you will see the ROMEO portal's password reset page.
  8. Fill in the password reset form:
    ROMEO_PORTAL_RESET_2
     
  9.  After you click the Confirm button, you will be directed to the ROMEO Login panel. You should now be able to log into ROMEO with your new password.

    If you require further assistance, please contact Julia Johnson at jljohnson@mtroyal.ca or call (403) 440-6069.

Submitting an Application through ROMEOMRU faculty must submit either a Research Activity Form or an internal application form (i.e. Internal Research Grants Fund form) when applying for research funding or submitting an ethics application. The application forms are designed to provide ORSCE with the information required to efficiently administer your research funds and maintain MRU’s institutional legal and ethical obligations.

The Research Activity Form is used when:

  • Submitting an application or proposal to an external sponsor;
  • Submitting an application or proposal to an internal sponsor where a separate ROMEO application form is not available.

For more information see the IRGF Application Submission Instructions.
  1. From the Home Page, Click Apply New  found on the right hand side of the Mid Navigation Menu.
  2. Select the Internal Research Grants Fund application form located in the Awards section. You will be taken to Project Info Tab on the application page.

Project Info Tab

  1. Enter the Title of your project. This is required information and will result in an error if left blank.
  2. Enter the estimated Start Date and End Date for your project. These dates will be overridden with the final ones upon approval of the application.
  3. Add Related Certifications
    1. Click Search to link your research funding application to an existing research certification application.
    2. Click Add New to indicate pending certification requirements for which no application has been submitted to date.

Project Team Info Tab

  1. The Principal Investigator Info section will auto ‐ populate with your profile information, but can be edited should you be responsible for starting and contributing to application forms for your PI.
  2. All non ‐ PI project team members are added via the Other Project Team Members Info section. Project team members must be registered for the Research Portal in order to be associated with any given file.
  3. Review your profile information. If your profile information is not correct, Save and Close the application form and update your profile information. If your Email Address or Affiliation are incorrect, contact the system administrator to request changes. 
  4. Click Add New to retrieve and load profiles to the application form.
  5. Select the appropriate Role in Project , e.g. Research Staff or Co ‐ Investigator. 
  6. If you start a new application form but are not the PI, click Retrieve Info to search for and select the appropriate PI. Once the correct PI is in place, scroll down to the Other Project Team Member Info section and reload your profile in the correct project role, like Research Staff or Co ‐ Investigator. Only profiles loaded to the Project Team Info tab can access and edit the application form.
  7. If you remove yourself as PI but do not reload your profile to the application form in a different role, you will not be able to access the application form once you exit the application form.   If you change the PI for an application form, make sure you’re reloaded to the file before you click Save, Submit or Close.

Project Sponsor Info Tab 

  1. No action required. The Project Sponsor Info tab is administered by ORSCE.

Internal Research Grants Fund Tab

  1. Click the Internal Research Grants Fund tab to review all sub ‐ tabs and fields.
  2. Click the info icon to find more information on the field instructions.
  3. Complete all required or applicable fields.

Attachments Tab

  1. Click Add Attachment to add an attachment. Attachments can be uploaded in any file format. The maximum file size is 5MB per attachment.
  2. Enter a Description , if applicable.
  3. Click Browse to load the appropriate attachment. 
  4. Enter the Version Date or select the appropriate date using the calendar tool. 
  5. Select the Doc/Agreement to identify a broad category of attachment, i.e. CV.
  6. Click Add Attachment to upload the attachment to the application form.

Errors Tab

  1. Click the Errors tab to review a list of all required fields not yet complete. The Errors tab listing will detail the required tab and field name. The Errors tab displays a list of all required fields. The Errors tab will display until all required fields are complete. All required fields are marked with a red asterisks ( * ). An application form cannot be submitted when the Errors tab is visible.
  2. Complete all required fields to hide the Errors tab.

Submitting the Application

  1. Click Submit and type a brief comment, including any pertinent notes to your designated signing authority.
  2. Click Submit.

Application forms are designed to route your application form to your faculty signing authority prior to review by the ORSCE or HREB. At any time, you can review an application form's workflow log to check the location and status of your application form.  

The IRGF Final Report template is accessed via the ROMEO homepage. To submit a final report, follow the instructions below:

  1. Sign in to the ROMEO portal.
  2. Click the Role: Principal Investigator link and then click on the Reminders link (in red) at the bottom of the list. This will direct you to the Reminders panel.

    ROMEO_IRGF_REMINDERS_PANEL
     
  3. Click the Events button. This will direct you to the Create New Event panel.

    IRGF_ROMEO_EVENTS_PANEL 
     
Click the IRGF Final Report link (under the Event Form Name table heading) to start your report. Once you have completed it, click the Submit button and it will be sent to ORSCE Manager Melissa Deane for review.

IRGF_ROMEO_PORTAL_FINAL_REPORT

Selecting the URDF Application form

  1. Click Apply New, found on the right hand side of the Mid Navigation Menu.
  2. Select the application form located in the Awards section. You will be taken to the Project Info Tab on the application page.

Project Info Tab

  1. Enter the name of your conference or event in the Title field. This is required information and will result in an error if left blank.
  2. Enter the dates of your conference or event in the Start Date and End Date fields.
  3. Enter the certification requirements for the project you are disseminating under Related Certifications.
    • Click Search to link your funding application to your Supervisor's existing research certification application.
    • Click Add New to indicate pending certification requirements for which no application has been submitted to date.

Project Team Info Tab

The Principal Investigator Info section will auto-populate with your profile information. The URDF application must be submitted by your Supervisor, therefore, you must add your Supervisor and change to Principal Investigator.

 To Add your Supervisor as Principal Investigator (PI): 

  1. Click Retrieve Info to search for and select the appropriate PI. Once the correct PI is in place, scroll down to the Other Project Team Member section and reload your profile in the correct project role: Student.

Note:

  • Only profiles loaded to the Project Team Info tab can access and edit the application form. If you remove yourself as PI but do not reload your profile to the application form in a different role, you will not be able to access the application form once you exit the application form.
  • If you change the PI for an application form, make sure you're reloaded to the file before you click Save, Submit or Close.

Project Sponsor Info Tab

No action required. The Project Sponsor Info Tab is administered by ORSCE. 

Undergraduate Research Dissemination Fund Tab
  1. Click the Undergraduate Research Dissemination Fund tab to review all sub-tabs and fields.
  2. Complete all required or applicable fields.

Attachments Tab

The Attachments tab allows you to upload the following required supporting documentation for your URDF application: 

  • Copy of your MRU-issued transcripts.
  • Copy of the event program/page containing event website link.

Note:

  • Attachments can be uploaded in any file format.
  • The maximum file size is 10MB per attachment.

To add an attachment:

  1. Click Add Attachment.
  2. enter a Description, if applicable.
  3. Click Browse to load the appropriate attachment.
  4. Enter the Version Date or select the appropriate date using the calendar tool. 
  5. Select the Doc/Agreement to identify a broad category of attachment, i.e. CV.
  6. Click Add Attachment to upload the attachment to the application form.

Errors Tab

The Errors tab displays a list of all required fields. The Errors tab will display until all required fields are complete. All required fields are marked with a red asterisk (*). An application form cannot be submitted when the Errors tab is visible.

  1. Click the Errors tab to review a list of all required fields not yet complete. The Errors tab listing will detail the required tab and field name.
  2. Complete all required fields to hide the Errors tab.

Submitting Your Application

Once you have completed your application and uploaded the supporting documentation, advise your Supervisor that the application is ready to be submitted for review. 

  1. Click Submit and type a brief comment, including any pertinent notes to your faculty's designated signing authority. NOTE: this is a required field; an application cannot be submitted if you do not include a comment.
  2. Click Submit.

  1. Click Apply New found on the right hand side of the Mid Navigation Menu.
  2. Click Human Ethics Research Application, found under New Application Forms. You will be taken to Project Info Tab on the application page.

Project Info Tab

  1. Enter the Title of your project. This is required information and will result in an error if left blank.
  2. Enter the estimated Start Date and End Date for your project. These dates will be overridden with the final ones upon approval of the application.
  3. . If your application is associated with a project for which you have completed the Research Grants/Contracts Administration form:
    • Click Search under Related Awards to bring up a listing of all current projects.
    • Select your project from the list. This will link your project form with your ethics approval so that any available funds can be released for use.

Project Team Info Tab

  1. The Principal Investigator Info section will auto ‐ populate with your profile information, but can be edited should you be responsible for starting and contributing to application forms for your PI.
  2. All non‐PI project team members are added via the Other Project Team Members Info section. Project team members must be registered for the Research Portal in order to be associated with any given file.
  3. Review your profile information. If your profile information is not correct, Save and Close the application form and update your profile information. If your Email Address or Affiliation are incorrect, contact the system administrator to request changes.
  4. Click Add New to retrieve and load profiles to the application form.
  5. Select the appropriate Role in Project, e.g. Research Staff or Co ‐ Investigator.
  6. If you start a new application form but are not the PI, click Retrieve Info to search for and select the appropriate PI. a. Once the correct PI is in place, scroll down to the Other Project Team Member Info section and reload your profile in the correct project role, like Research Staff or Co ‐ Investigator. Only profiles loaded to the Project Team Info tab can access and edit the application form.
  • Note:
    • If you remove yourself as PI but do not reload your profile to the application form in a different role, you will not be able to access the application form once you exit the application form. 
    • If you change the PI for an application form, make sure you’re reloaded to the file before you click Save, Submit or Close.

Human Research Ethics Application Tab

  1. Click the info icon to find more information on the field instructions. 
  2. Complete all required or applicable fields. Ensure you scroll down to the bottom of the page and answer all the questions in each field.

Attachments Tab

  1.   Click Add Attachment to add an attachment. Attachments can be uploaded in any file format. The maximum file size is 5MB per attachment. 
  2. Enter a Description, if applicable.
  3. Click Browse to load the appropriate attachment. 
  4. Enter the Version Date or select the appropriate date using the calendar tool. 
  5. Select the Doc/Agreement to identify a broad category of attachment, i.e. CV.
  6. Click Add Attachment to upload the attachment to the application form.

Logs Tab 

  1. No information is needed from the researcher on this tab. Use this tab to follow your application through the review process.

Errors Tab

  1. Click the Errors tab to review a list of all required fields not yet complete. The Errors tab listing will detail the required tab and field name. The Errors tab displays a list of all required fields. The Errors tab will display until all required fields are complete. All required fields are marked with a red asterisks ( * ). An application form cannot be submitted when the Errors tab is visible. 
  2. Complete all required fields to hide the Errors tab.

Submitting the Application

  1. Click Submit and type a brief comment, including any pertinent notes to your designated signing authority.
  2. Click Submit.

Submitting Revisions to the Application 

  1. From the Home Page, Click “My Applications (Submitted Requiring My Attention).
  2. Revise the application as requested by your HREB reviewers. Please do not delete any of your documents from the Attachments Tab. ALL versions of the documents must remain in the system.
  3. Click Submit Note: Application forms are designed to route your application form to your faculty signing authority prior to review by the ORSCE or HREB. At any time, you can review an application form's workflow log to check the location and status of your application form.