For Advisors

An invitation for Academic Advisors

It's no secret that 2020 has been a challenging year for us all. Your Alberta Advising Symposium Planning Committee has taken the opportunity to connect with the planning teams in British Columbia and Yukon to put together a virtual event that will enable advising professionals to connect and learn from each other.  

This year, we wanted to be able to engage in meaningful conversations about higher education and have contracted Ken Steele as our keynote speaker to engage us in a discussion about how we can continue to serve students and help them get the most from their educational journeys.

Following the keynote session, attendees will be able to choose from a series of presentations and discussions from your advising colleagues on relevant and timely topics. More information on each session will be updated closer to the event date. 

We have been extremely fortunate in this challenging year to receive funding support from post-secondary institutions in BC, Alberta, and Yukon, and we are pleased to offer this professional development opportunity to academic advising professionals at no additional cost.  

The Alberta Academic Advising Symposium is a one-day professional development day for faculty advisors, professional (staff) advisors, and advisors with split or dual roles.


Day of Schedule

 Time (PST)  Time (MST)  Event
 9-9:15am  10-10:15am  Introduction
 Livestream link: https://yuja.ucalgary.ca/LiveStream/P/911908/507670034
 If you receive a message "There are no active livestreams", please refresh your screen.

 9:15-11:15  10:15-12:15  Keynote Speaker: Ken Steele
 Livestream link: https://yuja.ucalgary.ca/LiveStream/P/911908/507670034
 If you receive a message "There are no active livestreams", please refresh your screen.

 11:15-11:30  12:15-12:30  Break
 11:30-12:20  12:30-1:20

 SESSION 1:

 Leading by Example: Cultivating a Community of Engaged Employee
 Cayleigh Olson. Fraser International College
 
zoom link:https://ucalgary.zoom.us/j/93226897479
 Meeting ID: 932 2689 7479
 Passcode: 674144

 Pre-Arrival, Year One, and Beyond: A Continuum of Retention Initiatives
 Deanna Gonnelly & Lindsay Workman, Lethbridge College
 
zoom link: https://ucalgary.zoom.us/j/91532486842
 Meeting ID: 915 3248 6842
 Passcode: 530271

 THEME BASED DISCUSSION:

 The COVID-19 Pivot to Online Learning
 Facilitator: Georgina Martin, Vancouver Island University
 zoom link: https://ucalgary.zoom.us/j/92670669997
 Meeting ID: 926 7066 9997
 Passcode: 380719

 OPEN DISCUSSION/NETWORKING TIME:

 Facilitator: Megan Wurster, University of Victoria
 zoom link: https://ucalgary.zoom.us/j/99787542008
 
 Meeting ID: 997 8754 2008
 Passcode: 991776

 12:30-1:20  1:30 – 2:20

 SESSION 2:

 Peer Advising: Supporting the Murky Middle using Proactive Interventions
 Shannon Mayhew, Fraser International College
 
zoom link: https://ucalgary.zoom.us/j/92560425193
 Meeting ID: 925 6042 5193
 Passcode: 350551

 Make Assessment Happen to Make Advising Practice Better
 Deirdre Mooney & Karen Quinn, University of Calgary
 
zoom link: https://ucalgary.zoom.us/j/98105227187
 Meeting ID: 981 0522 7187
 Passcode: 884221

 THEME BASED DISCUSSION:

 Accessibility in the Post-Secondary Environment
 Facilitator: Lisa Banash, University of Calgary
 zoom link: https://ucalgary.zoom.us/j/99385662927
 
 Meeting ID: 993 8566 2927
 Passcode: 691405

 OPEN DISCUSSION/NETWORKING TIME:

 Facilitator: Rachel Doe, Mount Royal University
 
zoom link: https://ucalgary.zoom.us/j/94603157152
 
 Meeting ID: 946 0315 7152
 Passcode: 644094

 1:30-2:20  2:30 – 3:20

 SESSION 3:

 Leading by Example: Cultivating a Community of Engaged Employee
 Cayleigh Olson. Fraser International College
 
zoom link: https://ucalgary.zoom.us/j/98176695597
 Meeting ID: 981 7669 5597
 Passcode: 571210

 Pre-Arrival, Year One, and Beyond: A Continuum of Retention Initiatives
 Deanna Gonnelly & Lindsay Workman, Lethbridge College
 zoom link: https://ucalgary.zoom.us/j/96234084770
 Meeting ID: 962 3408 4770
 Passcode: 419749

 THEME BASED DISCUSSION:

 Building Relationships - the Challenges for Remote and Rural Areas
 Facilitator: Brooke Alsbury, Yukon University
 zoom link: https://ucalgary.zoom.us/j/95435436047
 Meeting ID: 954 3543 6047
 Passcode: 242489

 OPEN DISCUSSION/NETWORKING TIME:

 Facilitator: Jacquie Pohorelic, Bow Valley College
 
zoom link: https://ucalgary.zoom.us/j/99977759918
 Meeting ID: 999 7775 9918
 Passcode: 192791

 

 2:30-3:00  3:30-4:00  Wrap Up
 Meeting ID: 927 9873 1209
 Passcode: 595889



Keynote Session with Ken Steele

Ken-Blue-2018.jpg

Post-Secondary Post-COVID: Supporting Students through Unprecedented Times

The sudden impact of the COVID_19 pandemic on our society and economy has caused a tectonic shift in the ground beneath academic life, and it will reshare the student experience for years to come. Rapid and accelerating change has only intensified. Innovative approaches to teach and learning, student supports and campus life are pacing new demands on staff, faculty and learners. Now more than ever, from orientation through graduation, our students will need the sense of connection, motivation, direction and focus that coaches and advisors provide. As we head into our second largely-virtual year, how will our students, their needs and expectations evolve? How will we evolve our processes and approach to rise to the challenge? In this fast-paced, interactive workshop, higher ed future Ken Steele will share emerging trends in student services and promising best practices and lead us in an exploration of some key issues and actions we need to address in the months ahead.

Ken Steele is Canada's leading higher education monitor and futurist. He co-founded Academica Group, created the Academica Top Ten, manages Eduvation Inc., co-authored Canada's first book on enrolment management, publishes a daily email news brief the Eduvation Insider, and hosts a weekly webcast, Ten with Ken, that reaches thousands of subscribers on a dozen platforms. Ken brings his unique perspective and insight to a broad range of audiences, from faculty and instructors, boards and senior administration, to information technology staff, concerned parents, and Canada's most powerful corporate CEOs. 


Session Information

 Session 1


Leading by Example: Cultivating a Community of Engaged Employee

Cayleigh Olson. Fraser International College

 "Engagement" is an incredibly popular buzzword in our society. But what does being engaged actually look and feel like? How can we foster a company culture of engagement e especially if we seem to be the only one advocating for it? And why is engagement even important?

As advisors, we are constantly thinking of new ways to engage our students. But what about our own colleagues, or ourselves? How can we create a culture of engagement in order to lead by example?

This round-table discussion aims to create a platform to define, understand, and create opportunities for engagement. Walk away with actionable items that you can implement as soon as you return home from the conference.

 

Pre-Arrival, Year One, and Beyond: A Continuum of Retention Initiatives
Deanna Gonnelly & Lindsay Workman, Lethbridge College

Student success and retention has come into focus recently as post-secondary institutions are tasked with improving their fiscal sustainability.  We will walk you through the collaborative process we went through to create a continuum of five integrated retention initiatives to connect with students from pre-arrival through their first term and beyond.  Participants will learn about the academic advisors' role in the initiatives, how we included academic departments and student affairs, follow-up data, best practices for what has worked, and the next steps.

As a result of this session, participants will be able to describe effective ways to communicate and engage stakeholders in new initiatives, list examples of retention initiatives they want to undertake and describe the value of having seamlessly integrated initiatives for students.

 

 Session 2


Peer Advising: Supporting the Murky Middle using Proactive Interventions

Shannon Mayhew, Fraser International College

Peer advising has established itself as a program that provides benefits to both the post-secondary institution and the student community. Using the theoretical advising model of “Proactive Advising”, we will examine how peer advisors play a critical role in identifying at-risk students. By eliciting three key pieces of information, peer advisors assist the institution in providing early interventions to support students who are in the “Murky Middle”.

Coordinating a program of this nature often involves strategic oversight and meaningful direction alongside meticulous planning and trial and error. As we have all attempted activities, invented initiatives, and piloted programs, the time has come to join “Peer Advising: Supporting the Murky Middle using Proactive Interventions“ in an interactive session where we can all share our successes and failures with other passionate student services professionals.

 

Make Assessment Happen to Make Advising Practice Better
Deirdre Mooney & Karen Quinn, University of Calgary

Assessment of academic advising is challenging but crucial to improving practice. Often advising assessment measures student satisfaction, which may not be an informative tool for enhancing advising practice. How can advisors be reflective on their practice while evaluating their programming outcomes without directly relying on student input? 

By building assessment into our everyday practice using our appointment service log, we designed and tested a continuous assessment tool that tracks our practice and programming outcomes. Our methodology explores the advising interaction as a precursor to the successful achievement of student satisfaction and learning outcomes. This session overviews how we adapted our service log, the methodology used to test it and highlights our key learning. The presentation also discusses how academic advisors could implement a similar model of assessment.

 

 Session 3


Leading by Example: Cultivating a Community of Engaged Employee

Cayleigh Olson. Fraser International College

"Engagement" is an incredibly popular buzzword in our society. But what does being engaged actually look and feel like? How can we foster a company culture of engagement e especially if we seem to be the only one advocating for it? And why is engagement even important?

As advisors, we are constantly thinking of new ways to engage our students. But what about our own colleagues, or ourselves? How can we create a culture of engagement in order to lead by example?

This round-table discussion aims to create a platform to define, understand, and create opportunities for engagement. Walk away with actionable items that you can implement as soon as you return home from the conference.

 

Pre-Arrival, Year One, and Beyond: A Continuum of Retention Initiatives
Deanna Gonnelly & Lindsay Workman, Lethbridge College

Student success and retention has come into focus recently as post-secondary institutions are tasked with improving their fiscal sustainability.  We will walk you through the collaborative process we went through to create a continuum of five integrated retention initiatives to connect with students from pre-arrival through their first term and beyond.  Participants will learn about the academic advisors' role in the initiatives, how we included academic departments and student affairs, follow-up data, best practices for what has worked, and the next steps.

As a result of this session, participants will be able to describe effective ways to communicate and engage stakeholders in new initiatives, list examples of retention initiatives they want to undertake and describe the value of having seamlessly integrated initiatives for students.


Discussion Sessions

Are you looking for opportunities to connect what you heard from keynote Ken Steele and other presenters to your professional practice? Are you looking for the chance to discuss “hot topics” or ideas with others in similar roles throughout Alberta, British Columbia, and the Yukon? Are you looking to expand your professional network? We recognize that discussion is an important part of professional development, so please join us for this facilitated session. Come prepared to share ideas!

Discussion Facilitators:

  • Megan Wurster, University of Victoria - Session 1
  • Rachel Doe, Mount Royal University 
  • Jacquie Pohorelic, Bow Valley College

 

Themed Discussion Sessions

The planning committee has curated a small number of themed discussion sessions. These sessions will be facilitated by a host who will discuss a current hot-topic, outline their experience with the issue and invite attendees to engage in discussion, adding their own perspective or to learn more about the topic to bring back to their own advising practice.

Session 1 Topic: The COVID-19 Pivot to Online Learning
Facilitator: Georgina Martin, Vancouver Island University 

"I will discuss the types of issues students encountered in our hurred pivot to online learning in March 2020. Many challenges erupted as we finished the term. Along with anxiety, additional challenges materialized with the online learning format in the 2020-21 academic year. This mode of delivery is foreign for Indigenous learners along with the reduced accessibility to onsite technology and library supports, the learning opportunities are limited. Indigenous students face several technological and familial struggles. The switch to an online environment is not conducive to the students' pedagogical engagement with content and connection among peers." 


Session 2 TopicAccessibility in the Post-Secondary Environment

Facilitator: Lisa Banash, University of Calgary

Student Accessibility Services' mission is to work collaboratively and innovatively with the campus community to create an accessible, equitable, and supportive learning environment that enhances each student's academic and personal development. At the University of Calgary, Student Accessibility Services works with both prospective and current students at the Undergraduate and Graduate level. 

In this session, Lisa Banash, Access Advisor at the University of Calgary, will discuss accommodations for students with accessibility needs in the post-secondary environment. We will explore assistive software options available to students from a Universal Design perspective as well as the new world of accommodating students with disabilities during Covid-19. Join Lisa for information and conversation to support advisors in connecting with students with accommodation needs. 

 

Session 3 Topic: Building Relationships - the Challenges for Remote and Rural Areas
Facilitator: Brooke Alsbury, Yukon University

In this discussion session, Brooke Alsbury, Instructor/Coordinator/Advisor for the Early Learning and Childcare program at Yukon University, will facilitate the opportunity for advisors to discuss experiences and share best practices for building relationships with students, with a particular focus on rural and remote learners. Relational practice is essential for all students but may be especially important for supporting ongoing connection and success for learners in rural and remote regions during Covid-19.