Endowed Chairs, Executives-in-Residence & Visiting Lectureships Procedures

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ENDOWED CHAIRS, EXECUTIVES-IN-

RESIDENCE AND VISITING LECTURESHIPS

PROCEDURES

Procedure

Type:

Management

Initially

Approved:

December 11,

2006

Procedure

Sponsor:

Provost and VP,

Academic

Last

Revised:

December 11,

2006

Administrative

Responsibility:

Provost and VP,

Academic

Review

Scheduled:

April 1, 2027

Approver:

Executive Leadership Team

PROCEDURES

ESTABLISHMENT OF ENDOWED CHAIRS

1.1

The initiative to establish a Chair may come from a department, faculty, school,

centre, or institute of the University, from the President or from a prospective

donor(s).

1.2

Confidential discussions with a prospective donor(s) may precede the

development of formal terms of reference for the Chair.

1.3

A formal proposal for the establishment of a Chair shall be made by the head of

the unit to which the Chair will be attached. All such proposals shall have the

approval of the relevant dean or director, where applicable, and the Provost and

Vice-President, Academic. The proposal shall indicate:

The type of appointment;

The name of the Chair (if it is named);

The purpose and objectives of the Chair;

The relationship of the goals of the Chair to those of the proposing unit;

The method by which the Chair will be funded;

The general and specific required academic qualifications of the

candidates or nominees;

The term of appointment, including, where applicable, provisions for

reappointment; and

Any other provisions unique to the Chair.

1.4

The Provost and Vice-President, Academic, upon approving the proposal, shall

forward the proposal to the President for recommendation to the Board of

Governors. The President will also forward the proposal to the General Faculties

Council for information. The Board of Governors determines whether or not to

establish an Endowed Chair.

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SELECTION AND APPOINTMENT OF CHAIR HOLDERS, EXECUTIVES-IN-

RESIDENCE, AND VISITING LECTURERS

2.1

The selection and appointment of an individual shall be conducted in accordance

with normal policy applicable to continuing or specified term appointments.

Individuals may apply, they may be invited to serve, and they may be nominated.

If the appointment is for a member of academic staff as defined in the Board-

Faculty Collective Agreement, then the procedures will be those that are consistent

with the Agreement. For other categories of appointment, the Dean/Director of the

Faculty/School or Institute would normally chair an appointments committee.

Members of such a committee might include the Chair of a relevant program or

institute advisory committee, faculty member(s) of relevant programs, a student

representative, and especially in those instances in which fundraising activities are

an element of the Executive-in-Residence's responsibilities, a representative of the

Office of University Advancement.

2.2

Nothing in section 2.1 will be deemed to prevent the University or the relevant unit

of the University from providing an opportunity for consultation with donor(s), or

their representative(s). Responsibility for the appointment of individuals, however,

rests solely with the University.

RESPONSIBILITIES OF APPOINTEES AS CHAIR HOLDERS, EXECUTIVES-IN-

RESIDENCE, OR VISITING LECTURERS

3.1

The specific duties and responsibilities of appointees as Chair Holders,

Executives-in-Residence, and Visiting Lecturers shall be stated in a formal letter

of offer. They

may include (but are not restricted to) some of the following activities:

a. Serving as a mentor to students by holding office hours and being available

for one-on-one meetings, advising on career opportunities, and assessing

students' projects. (As only the instructor responsible for the course can assign

grades for students' work, an appointee who is not responsible for a course

can advise students and instructors on the extent to which assignments meet

business, industry, or academic standards).

b. Conducting a program of scholarly or creative activity.

c. Discussing research projects with students and members of faculty and

advising on partnerships and sponsorships.

d. Participating in classes and seminars.

e. Advising subject selectors in the Library.

f. Participating in Program Advisory Committees.

g. Reviewing curriculum.

h. Giving public lectures.

i. Instruct a course (provided the appointment is consistent with prevailing

institutional procedures).

j. Serving as a full-time visiting instructor.

k. Assisting in recruiting instructors.

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l. Assisting in fundraising activities.

3.2

Chair Holders, Executives-in-Residence, and Visiting Lecturers shall report on

their activities to the unit head, the dean or director, and the Provost and Vice-

President, Academic. Such reports shall be provided at periods consistent with

the term of appointment but not less than annually. For terms of less than a

semester, an exit interview with the Dean or Director would normally be the

appropriate kind of report. For appointments that include responsibility for

instructing one or more classes, the Chair(s) normally responsible for the course(s)

would continue to be responsible. Appointees who are also instructors would be

subject to the procedures for students' evaluation of instruction that apply to

tenured members of faculty. For appointments that include responsibility for

fundraising, the appointee would report to the Vice-President, University

Advancement.

REVIEW OF ENDOWED CHAIRS, CHAIR HOLDERS, EXECUTIVES-IN-RESIDENCE,

AND VISITING LECTURERS

4.1

The evaluation of the performance of Chairs Holders, Executive-in-Residence, or

Visiting Lecturers shall be in the manner consistent with the terms of their

appointment.

4.2

If appointment renewal is permitted, the unit head in collaboration with the Dean

or Director is responsible for initiating and coordinating a timely reappointment

review process. The resulting recommendation on reappointment shall be

reported to the Provost and Vice-President, Academic.

4.3

The administrative and financial arrangements pertaining to an Endowed Chair

shall be reviewed periodically, but not less than every five years. The unit head in

collaboration with the Dean or Director is responsible for initiating and coordinating

this review. The results of this review shall be reported to the Provost and Vice-

President, Academic.

DEFINITIONS

(1)

Board/

Board of Governors:

means the Board of Governors of Mount Royal

University

(2)

Chair Holder:

is the appointee designated to fill the position associated

with the establishment of the Endowed Chair.

Appointments may be either continuing (i.e., without

defined term) or for a specified term.

(3)

Endowed Chair:

is a position at Mount Royal created as a consequence

of a major donation. The position usually has the

following attributes:

(a) an endowment of sufficient magnitude to support in

perpetuity, or a schedule of annual expendable

gifts for a defined period of not less than five years

to support an academic position to which an

individual of high distinction will be appointed.

Normally, the endowment or schedule of annual

gifts should also provide for an appropriate level of

Endowed Chairs, Executives-in-Residence & Visiting Lectureships Procedures

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support for the scholarly, instructional or

professional activities of the chair.

(b) appointment procedures and other conditions

which are acceptable and which are consistent with

prevailing Mount Royal procedures.

professional orientation or focus.

(d) a suitable range of academic duties specified in a

letter of appointment.

(e) a requirement that the occupant of the Chair will

provide a report annually (or at some other interval

consistent with the term of appointment) to the

Dean of the Faculty in which the Chair is housed.

(4)

Executives-in-Residence

Visiting Lecturers:

may be Chair Holders and would normally be appointed

for specified terms. Executives-in-Residence or Visiting

Lecturers normally hold appointments at other

organizations or post-secondary institutions. In order to

promote learning through the exchange of knowledge,

information, and experiences among members of

academia, business, and industry, Executives-in-

Residence or Visiting Lecturers accept specified term

appointments at Mount Royal with duties and conditions

defined in a letter of appointment and consistent with the

principles in this Policy.

(5)

Policy:

means the Endowed Chairs, Executives-in-Residence

and Visiting Lectureships Policy

(6)

University:

means Mount Royal University

RELATED POLICIES

•

Endowed Chairs, Executives-in-Residence and Visiting Lectureships Policy

•

Philanthropic and Honorific Naming Policy

RELATED LEGISLATION

RELATED DOCUMENTS

•

Collective Agreement between the Board of Governors and the Mount Royal Faculty

Association.

Endowed Chairs, Executives-in-Residence & Visiting Lectureships Procedures

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REVISION HISTORY

Date

(mm/dd/yyyy)

Description of

Change

Sections

Person who

Entered Revision

(Position Title)

Person who

Authorized

Revision

(Position Title)

12/11/2006

NEW

08/18/2017

Editorial – formatting

Director, University

Secretariat