Procedure for Selection of a Dean – December 2, 2023

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PROCEDURE

FOR

SELECTION

DEAN

Procedure

Type:

Management

Initially

Approved:

December 2,

2023

Procedure

Sponsor:

Provost and Vice-

President,

Academic

Last Revised:

Primary

Contact:

AVP, Human

Resources

Review

Scheduled:

December 2,

2028

Approver:

Executive Leadership Team

PROCEDURES

The purpose of this Procedure is to outline the process for the selection and appointment of a Dean

in the Division of Academic Affairs.

SEARCH AND SELECTION OF A NEW DEAN

1.1

The Provost and Vice-President, Academic will inform the University Community

about the position of Dean to be filled and begin advertising the position.

1.2

The Provost and Vice-President Academic will form a Selection Committee with a

membership that is consistent with the Selection, Review and Reappointment of

Dean Policy.

SELECTION COMMITTEE MEMBERSHIP AND SEARCH PROCEDURES

2.1

Selection Committee Membership and Appointment

a. The Selection Committee composition varies by Faculty and is to be formed

with the composition outlined in Appendix A: Selection Committee of a Dean.

b. The Provost and Vice-President, Academic may appoint one or two members

to ensure balance, representation and equity.

c. Appointment of each person to the Selection Committee shall be conditional

on their agreement to maintain in confidence all of the information discussed

by the Committee and to exercise their authority and responsibility as an

individual such that decisions may be taken at the time and place of the

Committee meetings.

d. If the association of any members of the Selection Committee with Mount

Royal University, as defined above, is terminated or in any way significantly

altered, or if for any reason any member is unable to carry out their

responsibilities on the Committee, as defined herein, the Provost and Vice-

President, Academic may consider replacing that individual as a member.

Procedure for Selection of a Dean – December 2, 2023

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2.2

Resources

The Associate Vice-President, Human Resources (or designate) will serve as a

resource to the Selection Committee.

2.3

Meetings

a. Meetings of the Committee will be held at the call of the Chair.

b. Quorum for meetings of the Committee will be at least half the members,

including the Chair. There shall be no provision for proxies, substitutes or

alternates.

c. Committee members should attend all interviews to participate in the

discussion of the recommendation. Recordings may be utilised to facilitate

the selection committee process.

d. The Committee shall advise the Provost and Vice-President, Academic on a

recommendation to make to the President.

2.4

Terms of Reference

a. The Committee shall solicit the views of the University Community regarding

criteria for the selection of candidates.

b. The Committee shall recommend criteria for the selection of candidates to the

President for approval, and the approved criteria shall be publicized in the

University Community.

c. Other actions to be taken are as follows:

The Committee may retain a recruitment consultant to assist in the

search for the Dean.

ii.

The Committee and the consultant shall invite applications for the

vacancy.

iii.

The Committee, with the assistance of the consultant, shall establish

an acceptable long list of candidates.

iv.

The Committee shall shorten the list of candidates to the prime

finalists, and then, by whatever means it deems appropriate, rank the

desirable candidates on the short list and present to the President with

a recommendation of either the name of one candidate, or a ranked

list, for appointment as Dean. The appointment will be made by the

President.

In the event that none of the candidates is deemed desirable by the

Committee or in the event that the President does not choose, or

succeed in the appointment of a candidate recommended by the

Committee, the search procedures described herein shall be

reactivated.

3. CONFIDENTIALITY

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All discussions regarding the search and appointment of a Dean shall be carried out in

confidence.

4. APPOINTMENT OF A NEW DEAN

4.1

The President will make the appointment of a new dean on the advice of the Provost

and Vice-President, Academic.

4.2

The Provost and Vice-President, Academic, in consultation with Human Resources,

will negotiate and conclude a contract with the candidate approved for appointment

as Dean.

4.3

When the individual being appointed has a tenured position at another institution, the

Committee may recommend that the candidate be offered an appointment with a

tenured faculty position in an appropriate unit.

DEFINITIONS

(1)

Dean:

Means a dean of a Faculty within the Academic Affairs Division.

(2)

Policy:

means the Selection, Review and Reappointment of Dean Policy

(3)

University:

means Mount Royal University

(4)

University

Community:

The Board of Governors of Mount Royal University, Mount Royal

University faculty, staff and students.

RELATED POLICIES

● Selection, Review and Reappointment of Dean Policy

RELATED LEGISLATION

RELATED DOCUMENTS

● Procedures for Reappointment of a Dean

● Appendix A: Selection Committee of a Dean in the Selection, Review and Reappointment

of a Dean Policy

REVISION HISTORY

Date

(mm/dd/yyyy)

Description of

Change

Sections

Person who

Entered Revision

(Position Title)

Person who

Authorized

Revision

(Position Title)

12/02/2023

Initially Approved

Board of Governors