Policies & Guidelines

Privacy impact assessments

Although not required under the Alberta FOIP Act, Privacy Impact Assessments (PIAs) provide a way to mitigate various privacy risks associated with projects implemented by public bodies that collect, use, and disclose personal information.

Mount Royal University departments can use the Privacy Impact Assessment (PIA) format developed by the Office of the Information and Privacy Commissioner of Alberta (the OIPC) for any department projects that collect, use and disclose personal information.

Completed Privacy Impact Assessments may be forwarded to the Mount Royal University Privacy Office for review. These PIAs are retained on file by the Mount Royal University Privacy Office for future reference.

Depending on the project, the University department can also take an additional step and forward the Privacy Impact Assessment (PIA) to the OIPC for review. The OIPC can then, upon review, decide to “accept” the PIA, which demonstrates that the OIPC is satisfied that the University has made reasonable provisions to protect an individual’s privacy.

Because the responsibility for protecting the privacy of individuals falls on the University due to the Alberta FOIP Act, the OIPC will “accept” (rather than “approve”) the PIA.

The following provides a table summary of Privacy Impact Assessments (PIAs) submitted to the Mount Royal University Privacy Office.

MRU File Number
Project Name
2018-PIA-0001Library ServicesEx Libris Integrated Library Software
2018-PIA-0002Enrolment Services (Student Awards)AcademicWorks Software
2018-PIA-0003Parking ServicesLockerGM Software
MRU File Number
Project Name
2017-PIA-0006Event and Theatre ServicesOnline Conference and Event Registration Management Software
2017-PIA-0005Enrolment ServicesCurriculum Development Software
2017-PIA-0004Financial ServicesInternational Tuition Payment Software
2017-PIA-0003MRU FoundationOnline External Donation Software
2017-PIA-0002Human ResourcesOnline Job Applicant Tracking System
2017-PIA-0001Institutional Research & PlanningDiversity Census and Inclusion Survey Tool
MRU File NumberDepartmentProject Name
2016-PIA-0010Career ServicesOrbis Communications Software
2016-PIA-0009Accessibility ServicesSymplicity Accommodate Software
2016-PIA-0008Enrolment ServicesAd Astra Analytics Software
2016-PIA-0007School of Nursing and Midwifery LabsSimulated Clinical Experience
2016-PIA-0006Financial ServicesEllucian (Chrome River) Travel Expense Software
2016-PIA-0005Career ServicesPurposely - Career Platform Software
2016-PIA-0004Security ServicesResolver Incident Management Software
2016-PIA-0003School of Nursing and MidwiferyClick4Time Appointment Booking Software
2016-PIA-0002AviationTalon Education and Training Software
2016-PIA-0001Board of GovernorsDiligent Board Meeting Software
MRU File NumberDepartmentProject Name
2015-PIA-0008LibraryAlma Ex Libris Software
2015-PIA-0007Information Design (Dept)Balsamiq (Interface Mockup) Educational Software
2015-PIA-0006Research ServicesProcess Pathways Romeo
2015-PIA-0005Financial ServicesStudent Electronic Refund (EFT)
2015-PIA-0004University AdvancementUseed Crowdfunding Software
2015-PIA-0003ConservatoryClick4Time Appointment Booking Software
2015-PIA-0002ConservatoryShoWare Event Ticketing Software
2015-PIA-0001Cougar AthleticsFront Rush Recruiting Software
MRU File NumberDepartmentProject Name
 2014-PIA-0006 Continuing Education Click4Time Appointment Booking Software
 2014-PIA-0005 Information Technology Services Google Apps for Education for Faculty and Staff
 2014-PIA-0004 Recreation Services ActiveNet Software
 2014-PIA-0003 Document Services PrintSys Software
 2014-PIA-0002 Human Resources Intelex OHS Software
 2014-PIA-0001 Student Affairs and Campus Life TimeTrade Booking Software
MRU File NumberDepartmentProject Name
2013-PIA-0004Institutional Analysis and PlanningBlue: Electronic SEI
2013-PIA-0003Practicum ClinicClick4Time Appointment Booking Software
2013-PIA-0002Parking ServicesT2 Parking System Software
2013-PIA-0001Student Learning ServicesHarry G. Schaefer Mentorship Program

MRU File NumberDepartmentProject Name
 2012-PIA-0002 Risk ServicesConfidence Line - Financial and Professional Misconduct Reporting
 2012-PIA-0001 Information Technology ServicesGoogle Apps for Education for Students
MRU File NumberDepartmentProject Name
2011-PIA-0002Supply Chain ServicesElectronic Funds Transfer (EFT) for Vendors Project
2011-PIA-0001Cougar AthleticsMonster Hockey Pool Online Fundraising Tool Project

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