Employer guidelines for general student & graduate recruitment

Online job posting guidelines

The Mount Royal student and graduate job bank provides current employment opportunities for students and graduates of Mount Royal, based on postings submitted by employers. Employers post jobs that focus on recruiting graduates or current students from Mount Royal Certificate, Diploma, University Transfer, Applied Degree and Baccalaureate Degree programs. Jobs that are not program related but that may meet a specific student need are also posted (i.e. summer opportunities).

Career Services reserves the right to screen all job posting submissions, and the right to decline posting employment opportunities.

For work experience recruitment guidelines and steps, please refer to our program specific content information.

In accordance with the Canadian Association of Career Educators and Employers (CACEE) and the National Association of Colleges and Employers (NACE) standards for ethical recruitment, Mount Royal Career Services outlines the following guiding principles for employers that recruit Mount Royal students and graduates through the Student and Graduate Job Bank.

Information requirements
Information discrepancies & complaints

Specific posting guidelines
      Deadline date
      Third Party recruitment
      Commission based - Fee for Service employment
      International opportunities
      Private home postings
      Volunteer postings

Additional on-campus recruitment information

Information requirements:

To post a job online an employer must provide the following information:

Items with a * symbol are mandatory and must be provided for posting purposes.  As Career Services requires the above information for record and follow-up purposes only, an employer can choose NOT to display some of this information to students online. This can be indicated in the ‘Do not disclose’ section of the Central Job Form.  In cases where the required information is not available or cannot be disclosed, please contact Career Services at 403.440.6307.

Additional posting stipulations:

• Company job postings or student recruitment initiatives that charge a fee to students for 'requesting information' cannot be posted
• If an employment opportunity involves a training cost or start-up fee for the student, that point must be clearly articulated within the job description prior to posting
• We reserve the right to perform periodic spot checks on job postings to confirm the validity of the positions being advertised

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Information discrepancies or complaints

A. In the event that a job posting is submitted without all of the required information:

• The online job posting system will not allow the posting to be submitted. Simply follow the directions on the form.
• If an incomplete posting is submitted, a follow-up call or e-mail will be sent to the employer and Career Services will attempt to collect the missing information.
• The posting will be activated as soon as the missing information is provided.

B. If a posting contains details which are inaccurate or incorrect, and go beyond basic missing information including:

• Inaccurate contact, company, or salary information
• Unclear details about the position and or company recruiting practices
• A complaint has been brought forth about the organization/position by a student
• Information has been brought forward which puts in question the validity of the posting

In such cases, the Career Services department will proceed as follows:

• • The Student Employment Coordinator will be made aware of and will monitor the issue
  • The employer will be notified of the situation and given the opportunity to contact the department to provide the missing information or to discuss the matter in person
  • A letter will also be sent outlining any outstanding issues and to verify and document the communication from both parties
  • The posting(s) in question will not be activated online until such time as the employer contacts our department with the missing information
  • No future postings from the organization will be posted until such time as the missing information is provided and or outstanding issues are resolved
  • The Career Services Manager will be kept informed of the situation

C. In the event that information on a posting has been entered incorrectly by the Career Services department, the employer can:

• Contact 403.440.6307 for technical support / assistance and general job posting inquiries
• Contact the Student Employment Coordinator for broader issues relating to the posting system process

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Specific posting guidelines

Deadline date

Deadline dates cannot be longer than 6 months from the date a position is posted on the student and graduate job bank.  It is recommended that positions be posted for 2 to 3 months at a time as postings can become stale or uninteresting to applicants after this length of time. However, if positions are not filled by the deadline date, contact Career Services to have the job reactivated or copied.  

Third party recruitment

Third party recruiters are agencies, organizations or individuals recruiting candidates for employment opportunities with other organizations.

As stipulated on the Job Posting section, the primary focus of the job bank is to target jobs that focus on recruiting graduates or current students from Mount Royal Certificate, Diploma, University Transfer, Applied Degree and Baccalaureate Degree programs:

• If positions meeting that criteria are available through third or second party recruiting companies they may be posted online provided that the company provides the information requested in the job posting form.

• Further, all positions posted must adhere to the following guidelines as stipulated in the CACEE document "Guidelines for Ethical Recruitment" which include:

  - Third party recruiters will be asked to identify their employer clients in order that educational institutions can determine that the position listed is an actual job vacancy and that it does not duplicate a vacancy already listed with the educational institution. Please note, this information will not be disclosed on the website for applicants to see – it is for office use only

  - No direct referrals will be made to vacancies listed by third party recruiters without posting/and or contacting candidates with the information relating to the position

  - Candidates' resumes must not be held in the file of the third party recruiter for later referral to other positions unless authorized by the candidate

  -Third party recruiters cannot post general ads that just list vacancies for a common position

These stipulations also fall in accordance with the FOIP (Freedom of Information and Protection of Privacy) Act and with Mount Royal's adherence to that act in relation to confidential student information

Commission based - Fee for Service employment

In general, opportunities that are commission only and/or base remuneration on a fee-for-service model and are part of a pyramid selling structure, small business/franchise management, or direct sales cannot be posted on the online job bank.  Some commission-based/fee-for-service opportunities may be posted following an assessment by the Career Services department of standards within that industry.

See below for details:

Commission only positions can be posted online:

• If the position is associated with an industry where commission based reimbursement is an industry standard and where there is a program partnership with Mount Royal. This currently only includes Financial Consultant/Planning positions (see below for details).  
• If the opportunity offers a base salary + commission it may be posted on the online posting system provided that the company completes all job posting requirements. For these opportunities the base salary must be per hour/week/month/year, or set amounts for an identified period of time (eg. $1500.00 for July & August).  The base salary must be above minimum wage.  These opportunities will be posted at the discretion of Career Services.
• If the opportunity offers a salary or wage during a set training period, but then becomes commission based only following the completion of the training period.

Commission only - Financial Consultant/Planning positions

• Financial Consultant/Planning positions that are commission only can be posted on the website provided there is a program partnership with Mount Royal. This can include employers that are in the Career Services database, hire work experience students and/or are on our event invitation lists.

Fitness Trainer positions

• Fitness Trainer positions can be posted on the online job bank if they pay salary, pay per appointment, or per client. Commission only positions will not be posted. In addition, postings can be faxed to Continuing Education at 403.440.6670.

Massage Therapist positions

• These opportunities can be posted on the online job bank if the position pays a salary, pays per appointment, per client or by % of services and ONLY if the company is a well established business.  In addition, postings can be forwarded to the Mount Royal Holy Cross Campus - Centre for Complementary Health Education (CCHE).

Model positions

• These opportunities can be posted on the online job bank if they pay a salary, or pay per appointment and ONLY if the company is a well established business.  These opportunities will not be posted if they involve nudity.

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International opportunities

These opportunities can be posted on the online job bank if the company has a Canadian based office/location, has a registered business operation in Canada, and if the position itself is related to a program offered by Mount Royal.  Please note: Teaching English Overseas positions cannot be posted on the job posting service.

Exchange programs - national & international

These opportunities can be posted on the online job bank if the company has a Canadian based office/location, has a registered business operation in Canada, and if the position itself is related to a program offered by Mount Royal.  The opportunity must be a paid position, offer an honorarium or a reimbursement.

Teach English overseas

Overseas English teaching positions cannot be posted on the online job bank.  Career Services receives an abundance of postings for 'teaching English overseas', however as we do not have the resources to verify the compensation, safety and liability practices of all of the companies offering these positions, we are currently not able to post any of them for our students.  These positions can be forwarded to the MRU International Education – Languages Institute Project Coordinator.  

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Private home postings

Child care positions posted by private families

• Due to liability issues, some restrictions apply to child care postings for private homes. We can only post in-home positions for Special Needs Children where the family is working with a government service provider or community agency. Career Services can provide some resources in the city of Calgary.

Child care positions posted by a third party agency

• Due to liability issues, some restrictions apply to third party child care postings. The criteria cited in the Third Party Recruitment section of the guidelines must be met in addition to the following:
  - Screens their applicants for professional standard criteria (e.g. criminal record check, related experience and/or education, etc.)
  - Screens the families and serves as a liaison between applicant and family
  - Provides administrative support to their employees (e.g. payroll)

Please note that positions of this nature will only be posted upon the approval of Career Services.

Home care positions posted by private families

• Due to liability issues, some restrictions apply to homecare postings in private homes. We can only post in-home positions where the family/individual is working with a government service provider or community agency.

Home care positions posted by a third party agency

• Due to liability issues, some restrictions apply to third party child care postings. The criteria cited in the Third Party Recruitment section of the guidelines must be met in addition to the following:
  - Screens their applicants for professional standard criteria (e.g. criminal record check, related experience and/or education, etc.)
  - Screens the families and serves as a liaison between applicant and family
  - Provides administrative support to their employees (e.g. payroll)

Please note that positions of this nature will only be posted upon the approval of Career Services.

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Volunteer positions

Volunteer positions can be posted on the central online job bank ONLY if an ‘honorarium’ is offered. If the volunteer position does not provide an ‘honorarium’, it will be forwarded on to the Volunteer Coordinator.

Volunteer Recruitment Fair

Each fall, Mount Royal hosts the Volunteer Recruitment Fair which attracts a large number of students and is a great way to connect with potential volunteers. For more information or to register for the Fair, please call Melody Choboter at 403.440.5981 or e-mail mchoboter@mtroyal.ca.

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Additional on-campus recruitment information

Posting general marketing information:
To post or distribute posters, book marks, flyers and other promotional material on campus-wide bulletin boards please contact the University Marketing Communications department at 403.440.7090 or on campus in Room A-150.

Room booking requests:
Employers can book a room on campus for an interview or student information session. For options contact:

Students Association of Mount Royal University (SAMRU): 403.440.6401
Scheduling Services: 403.440.6585
Conference Services: 403.440.8890

For any questions about the information outlined in this document please contact the Student Employment Coordinator at 403.440.6307, or via e-mail at studentjobs@mtroyal.ca

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