Credit student record

 

Student record

Every student who has been admitted to and attends Mount Royal has a student record. This record contains documentation from your initial application to graduation. Your record is maintained by the Records area within the Registrar’s Office.

Students may request to view their record in person by contacting the Records area within the Registrar’s Office.

Personal profile

You are responsible for ensuring that your personal profile information is accurate.
You can view your personal profile by following these steps:

  1. Login to MyMRU
  2. Click Online Services tab
  3. Click View Address(es) and Phone(s)

Name Change

You must notify Mount Royal if you have legally changed your name. To change your name on your personal profile:

  1. Pick up and submit a completed Student Record Information – Change Request form to the Registrar’s Office (A 101).
  2. Provide original government issued documentation confirming your legal name change such as a marriage certificate, divorce certificate, birth certificate, relevant court documents, etc.

Note: Photo identification is required for name change requests (drivers license or student ID).

Address Change

Please ensure that your address is up to date at all times. If you have moved since your initial application for admission, you can change your address in person, by mail, fax, or e-mail.

To protect the integrity of your record your personal information will be verified before changing your address.

To request an address change by mail, fax or e-mail, you must provide the following:

  1. Full name and  any former name(s) (if applicable)
  2. Student ID #
  3. Former address
  4. New address (including the effective change date)
  5. Date of request
  6. Daytime phone number

Note: Photo identification is required for in-person changes (drivers license or student ID).

Grades

Within two weeks of the first day of classes, your instructor will provide a written statement outlining the method of grading and the weights to be assigned to the components of the course. Grade weighting will not change throughout the semester. Final grades are normally posted three business days after writing the final exam, or within three business days of the last day of classes for courses with no final exam. You are responsible for checking your final grades and academic status at the end of each semester.

How do I get my grades?

You can view your grades in MyMRU:

  1. Login to MyMRU
  2. Click Student Resources Tab
  3. Click Student Records
  4. Click Final Grades
  5. Select Term from drop down menu
  6. Click Submit

Grade appeal

You may appeal a final grade under exceptional circumstances. However, appealing a grade does not guarantee that the grade will be changed. If you plan to appeal the grade you must file the formal appeal within 15 days of the grade being posted.

Grade appeals will be considered for the following reasons:

  1. The final grade was not calculated on all work completed and as indicated in the course outline.
  2. There was a mathematical miscalculation of the final grade.
  3. There was an alleged unfair assessment of academic performance.

If you think that you qualify for a grade appeal, please review and follow the steps listed in the Academic Appeal and Grievance section in the current Mount Royal calendar.

Grade Point Average (GPA)

Mount Royal uses a 4.00 point scale to calculate grades. Your GPA can be calculated at the end of each semester or cumulatively over your academic career. GPA is determined by dividing the total grade points earned by the number of credit hours attempted. You can find your GPA on your transcript and online in MyMRU.

Your overall GPA is used to determine your academic standing at the end of each academic year. If you repeat a course, only the higher grade awarded is used to determine the cumulative GPA, eligibility to graduate and continuance as a student in good standing at Mount Royal. To graduate from any program you must achieve a minimum GPA of 2.00 in addition to program specific requirements.

Grades not included in the GPA calculation are: ‘AU’, ‘CR’, ‘I’, ‘NC’, ‘P’, ‘Q’, ‘W’, ‘WC’, ‘TR’, ‘EP’, ‘EF’, ‘IP’, ‘*’, and F (co-op courses only).

For details on grades, transcript symbols and GPA calculations, consult the current Mount Royal calendar.(http://www.mtroyal.ca/academics/academiccalendar.shtml)

How to calculate GPA

You can calculate your GPA at the end of each semester or cumulatively over your academic career. Your cumulative GPA can be calculated using the following equation:

Semester GPA = Semester Quality Points/Semester Quality Hours

Cumulative GPA (overall) = Cumulative Grade Points/ Cumulative Grade Hours

GPA calculator

Dean’s Honour Roll

A student who earns twelve (12) or more credit hours in a semester at Mount Royal with a GPA of 3.50 or higher will be placed on the Dean’s Honour Roll. A notation of this achievement will appear on your transcript and a letter will be issued notifying you of your success.  

President’s Honour Roll

A student who earns twenty-four (24) or more credit hours in an academic year at Mount Royal with a GPA of 3.75 or higher will be placed on the President’s Honour Roll. A notation of this achievement will appear on your transcript and a letter will be issued notifying you of your success.  

Mount Royal transcript (credit)

Your academic transcript is the permanent record that Mount Royal retains showing your academic history at Mount Royal. It will contain:

  • Full legal name
  • Student identification number
  • Date of birth (day and month only)
  • Program of study (major & minor)
  • Course level (credit vs. continuing education)
  • Date issued
  • All credit and upgrading courses attempted or completed at Mount Royal and the awarded grades
  • Transfer equivalencies awarded by Mount Royal (if you took courses at other post-secondary institutions)
  • Repetition of a course
  • Semester and cumulative GPA
  • Academic standing
  • Designations awarded (Dean’s/President’s Honour Roll)

Note: Students should verify that all information on their transcript is correct.

Transcripts for students using Apply Alberta

Transcripts for students using ApplyAlberta are typically requested on your behalf by the institution(s) you have applied to. However, it is your responsibility to ensure that the institution(s) receive your transcripts in support of your application. Delivery status of transcript(s) can be viewed in your ApplyAlberta profile. You must request Continuing Education and Extension transcripts as they are not processed through ApplyAlberta. Mount Royal transcripts are sent by regular mail at a fee of $10.00 which is non-refundable.

How to order an official Mount Royal transcript

There are several ways to order an official transcript. Requests can be made online, by mail, fax, e-mail, or in person. Note that there is a $10 charge for each transcript ($15 for fax). 

How to get an unofficial Mount Royal transcript

You can view or print an unofficial transcript from MyMRU by following the steps below:

  1. Login to MyMRU
  2. Select Student Resources Tab
  3. Click on Student Records
  4. Click on Unofficial Academic Transcript
  5. Click Submit

Transcripts for admission to Mount Royal

Academic standing

Mount Royal is committed to maintaining high standards and encouraging your academic success. Academic standing applies to all credit programs at Mount Royal and relates to the student’s eligibility to continue registering in credit courses within a program.

If you are experiencing academic difficulty, you are encouraged to meet with your academic advisor as soon as possible. You may also want to access other resources such as Student Learning Services or Student Counselling Services.

Because we are concerned about your success, Mount Royal will let you know if your GPA drops below 2.00 (once you have attempted nine credits at Mount Royal) and provide you with information on how to get help. To graduate from any program you must achieve a minimum GPA of 2.00. Additionally, each program has specific requirements to pass and/or continue study.

All students that have attempted a minimum of nine credits overall will have their academic standing assessed at the end of each semester. 

There are four academic standing categories:

Good StandingCumulative GPA (cGPA) is above 2.00.
Academic WarningStudents who have attempted a minimum of nine credits and whose cumulative GPA is below 2.00 will be placed on Academic Warning. Students are only eligible to remain on Academic Warning for a total of two semesters unless they maintain a semester GPA of 2.20 or higher in at least two three-credit courses.
Academic ProbationStudents who have remained on Academic Warning for two semesters and whose cumulative GPA is below 2.00 will be placed on Academic Probation. Students are only eligible to remain on Academic Probation for one semester unless they maintain a semester GPA of 2.20 or higher in at least two three-credit courses.
Required to WithdrawStudents who have remained on Academic Probation for one semester and whose cumulative GPA is below 2.00 will be Required to Withdraw from Mount Royal for a period of twelve months, unless they maintain a semester GPA of 2.20 or higher (in at least two three-credit courses).

Once a student is required to withdraw from Mount Royal, they are no longer permitted to register into any credit courses for a minimum of twelve months (not including upgrading courses).


Requirement to Withdraw Appeal

Students can appeal their Requirement to Withdraw by completing the appropriate form available at the Office of the Registrar. The appeal must include supporting documentation in order to be processed.

The only permissible grounds on which to appeal a Requirement to Withdraw are as follows:

  • Medical reasons verified in writing by a physician. Documentation must establish a clear and substantive link to the student's academic standing over the period of time the credits were earned.
  • Severe emotional distress verified in writing by a Mount Royal Counsellor or other certified mental health professional. Documentation must establish a clear and substantive link to the student's academic standing over the period of time the credits were earned.

The deadline to appeal a Requirement to Withdraw for Fall 2014 is Feb. 5, 2015. If you submit your appeal documentation by the end of day on Jan. 12, 2015 and your appeal is successful, you may be able to remain registered in the upcoming semester (Winter 2015).

Students who appeal will be informed of the Appeal Committee decision on Feb. 12, 2015 via their MRU email account.

For more information, refer to the Academic Calendar.

 

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