Personal information banks
According to section 87 of the Alberta Freedom of Information and Protection of Privacy Act, public bodies must publish a directory that lists the personal information banks belonging to that organization.
Mount Royal University's personal information banks provide a general overview of the institution's departments, operations, and locations where personal information may reside.
A personal information bank is not intended to be a detailed or complete inventory of named individuals held at the public body. It is a tool designed to provide a general overview of the following items as prescribed by section 87.1(2) of the Act:
- The title and location of the Personal Information Bank
- A description of the kind of the personal information and the categories of individuals whose personal information is included
- The legal authority for the collection of the personal information
- The purposes for which the personal information was collected
Mount Royal University will make every effort to ensure that the institution's personal information banks are kept as current as possible and will ensure any required revisions will be included in the next publication of the directory as according to section 87.1(3)b of the Act.
Bissett School of Business
Accounting
Entrepreneurship, International Business, Nonprofit
Institute for Nonprofit Studies
Marketing, Human Resources
Department of Enrolment Services
Academic Advising
Admissions & Recruitment
Records & Registrarial Services
Registrar
Student Awards & Financial Aid
Student Conduct
Student Systems
Department of International Education
International Projects
Languages Institute
Faculty of Arts
Department of English
Department of Humanities
Department of Interior Design
Department of Languages and Cultures
Department of Policy Studies
Department of Psychology
Department of Sociology & Anthropology
Faculty of Communication Studies
Broadcasting
Information Design
Journalism
Public Relations
Theatre, Speech, & Music Performance
Faculty of Continuing Education & Extension
Arts, Science & Technology
Academic Upgrading & Open Studies
Business Education & Training
Corporate Training
Centre for Complementary Health Education
Community & Health Studies
Satellite Campuses
Specialized Services
Transitional Vocational Program
Faculty of Health & Community Studies
Centre for Child Well-Being
Centre for Criminology & Justice Research
Department of Advanced Specialty Health Studies
Department of Child & Youth Studies
Department of Internationally Educated Nurse Programs
Department of Justice Studies
Department of Physical Education & Recreation Studies
Department of Social Work & Disability Studies
School of Nursing and Midwifery
Faculty of Science & Technology
Department of Chemical & Biological Sciences
Department of Computer Science & Information Systems
Department of Earth Sciences
Department of Environmental Science
Department of Math, Physics, & Engineering
Laboratory Support Centre
Faculty of Teaching & Learning
Academic Development Centre
Department of Education & Schooling
Department of General Education
Institute for the Scholarship of Teaching & Learning
Library Services
Library Services
Archives
Copyright Services
Mount Royal Conservatory
Mount Royal Conservatory
Office of the President
Office of the President
Office of the University Secretariat
Information Management & Privacy Office
Institutional Analysis & Planning
Office of the Vice-President, University Advancement
Office of the Vice-President, University Advancement
Marketing & Communications
Mount Royal University Foundation
Office of the Provost & Vice-President, Academic
Office of the Provost & Vice-President, Academic
Department of Research Services
Office of the Vice-President, Administrative Services
Office of the Vice-President, Administrative Services
Bookstore
Business & Retail Services
Document Services
Financial Services
Human Resources
ITS - Application Systems Support Services
ITS - Network Data Services
ITS - Security Services
Legal Services
Parking and Transportation Services
Facilities Management - Engineering Services
Facilities Management - Facilities Planning
Facilities Management - Grounds
Facilities Management - Maintenance
Facilities Management - Occupational Health & Safety
Risk Services
Security Services
Supply Chain Services
Office of the Vice-President, Student Affairs & Campus Life
Office of the Vice-President, Student Affairs & Campus Life
Accessibility Services
Career Services
Cougar Athletics
Diversity and Human Rights
Iniskim Centre
Recreation
Residence Services
Student Counseling
Student Learning Services
Wellness Services
Bissett School of Business
| Location: | Accounting |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, emergency contact information, education history, research information, student grades |
| Individuals: | Students, staff, contractors, partnership council members, advisory committee members |
| Use: | To advise students To provide student society contact information To administer staff on course allocation To manage staff, such as contract management To contract orders, supplies, and services |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Entrepreneurship, International Business, Nonprofit |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, emergency contact information, education history, research information, student grades |
| Individuals: | Students, staff, contractors, partnership council members, advisory committee members |
| Use: | To advise students To provide student society contact information To administer staff on course allocation To manage staff, such as contract management To contract orders, supplies, and services |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Institute for Nonprofit Studies |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, emergency contact information, education history, research information, student grades |
| Individuals: | Students, staff, contractors, partnership council members, advisory committee members |
| Use: | To advise students To provide student society contact information To administer staff on course allocation To manage staff, such as contract management To contract orders, supplies, and services |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Marketing, Human Resources |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, emergency contact information, education history, research information, student grades |
| Individuals: | Students, staff, contractors, partnership council members, advisory committee members |
| Use: | To advise students To provide student society contact information To administer staff on course allocation To manage staff, such as contract management To contract orders, supplies, and services |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Department of Enrolment Services
| Location: | Academic Advising |
| Information Maintained: | Name, phone number, e-mail, MRU identification number, grade point average, academic standing, notes from advising sessions |
| Individuals: | Students (current) |
| Use: | To schedule appointments with students To track the information/advice that has been given to students |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Admissions & Recruitment |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, gender, language, citizenship, high school grades/transcripts, post-secondary grades/transcripts |
| Individuals: | Prospective students, University applicants |
| Use: | To perform recruitment activities To admit prospective students |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Records & Registrarial Services |
| Information Maintained: | Students: Name, address, phone number, e-mail, MRU identification number, birth date, course registration information, financial information (T-slips), academic records, transcripts, visa documentation, parchments
Employees: Name, reporting documentation, performance evaluations, vacation-leave balance documentation Contractors: Name, address, phone number, e-mail, vacation-leave balance documentation |
| Individuals: | Students, employees, contractors |
| Use: | To request transcripts from other post-secondary institutions To register or withdraw students from courses To register students to audit courses To manage employees and contractors |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Registrar |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, course registration information, credit card information |
| Individuals: | Students |
| Use: | To request transcripts from other post-secondary institutions To register or withdraw students from courses To register students to audit courses |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Student Awards & Financial Aid |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, gender, citizenship, program of study, social insurance number, transcripts, financial information, student loan information, grade point average, academic standing, assessment session notes, attendance records, resumes, immigration documents, education history, medical documents |
| Individuals: | Students |
| Use: | To assess, disperse, and manage student funding |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Student Conduct |
| Information Maintained: | Name, MRU identification number, misconduct incident records |
| Individuals: | Students |
| Use: | To administer the Code of Student Conduct (academic/non-academic) To adjudicate misconduct hearings as required |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Student Systems |
| Information Maintained: | Name, address, phone number, e-mail |
| Individuals: | Students |
| Use: | Used for high level communication purposes for enrolment management [e-mail communication] |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Department of International Education
| Location: | International Projects |
| Information Maintained: | Student files - Name, address, phone number, e-mail, MRU identification number, academic transcripts, copy of passport, student guard health insurance policy # Employee Files - Name, performance appraisals, position descriptions, letter of offer of employment, resumes, report meeting notes, time sheets |
| Individuals: | Students, employees |
| Use: | To register students in their incoming/outgoing exchanges To manage personnel |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Languages Institute |
| Information Maintained: | Name, address, phone number, e-mail, birth date, emergency contact information, test results, grades, immigration document information, pay information (employees only) |
| Individuals: | Students, employees |
| Use: | To register students To hire contract employees To manage personnel To provide reference to grades during grade disputes |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Faculty of Arts
| Location: | Department of English |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, applications and acceptance letters for Honours English Degree students, final exams and grades |
| Individuals: | Students, employees, faculty |
| Use: | To contact faculty and keep employees-faculty informed To plan future timetables and allocate courses appropriately to faculty To contact Honours students, and track their Honours year To retain exams and grades for a limited period as required by the institution |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Humanities |
| Information Maintained: | Student grade books (retained for 1 year) Faculty contact information (name, address, phone number, e-mail) |
| Individuals: | Students, faculty |
| Use: | To contact faculty in the event of an emergency To provide a reference for faculty during grade appeals |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Interior Design |
| Information Maintained: | Name, address, phone number, e-mail, grades, entrance portfolios |
| Individuals: | Students, employees |
| Use: | To administer courses for Interior Design |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Languages & Cultures |
| Information Maintained: | Student monitors - Name, address, phone number, e-mail (belonging Student monitors and Department Employees)
Students - Grades, MRU identification number (retained for 2 years) Employees (contract file) - Name, address, phone number, birth date, education history, contract period, salary information, resume, and application for employment |
| Individuals: | Students, employees, student monitors |
| Use: | To maintain contact with student monitors To aide in the department hiring process To ensure student grades are accurate and correct |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Policy Studies |
| Information Maintained: | Name, address, phone number, e-mail, SEI's [Student Evaluation of Instructors] |
| Individuals: | Students, employees, faculty |
| Use: | To contact employees and faculty To contact students To help students enroll in courses To guide students in the post program To provide feedback on instructors to the Dean |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Psychology |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, curriculum vitae, personal letters, appointments, professional development, contracts, reference letters, exams, student evaluation summaries (retained for 1 year), SEI's (Student Evaluation of Instruction), student exams, student I grade forms |
| Individuals: | Students, employees, faculty |
| Use: | To contact faculty and employees To maintain changes in grades or administer marks To assign courses to part-time faculty To conduct peer and Chair evaluations |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Sociology & Anthropology |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, curriculum vitae, personal letters, appointments, professional development, contracts, reference letters, examinations, SEI's (Student Evaluation of Instruction), grades |
| Individuals: | Students,employees, faculty |
| Use: | To contact employees and faculty To provide training/courses to faculty To administer student grades To manger personnel and faculty |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Faculty of Communication Studies
| Location: | Broadcasting |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, curriculum vitae, personal letters, appointments, professional development, emergency contact information, education history, contracts, reference letters, exams, course outlines, SEI's (student evaluations of instruction), student grades |
| Individuals: | Students, employees, faculty (full and part-time) |
| Use: | To administer classes To assign grades To contact and correspond with faculty, staff, and students To provide training/courses to faculty To manage personnel |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Information Design |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, curriculum vitae, personal letters, appointments, professional development, emergency contact information, education history, contracts, reference letters, exams, course outlines, student evaluations of instruction, student grades |
| Individuals: | Students, employees, faculty |
| Use: | To administer classes To assign grades To contact and correspond with faculty, staff, and students To provide training/courses to faculty, manage personnel |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Journalism |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, curriculum vitae, personal letters, appointments, professional development, emergency contact information, education history, contracts, reference letters, exams, course outlines, student evaluations of instruction, student grades |
| Individuals: | Students, employees, faculty |
| Use: | To administer classes To assign grades To contact and correspond with faculty, staff, and students To provide training/courses to faculty, manage personnel |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Public Relations |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, curriculum vitae, personal letters, appointments, professional development, emergency contact information, education history, contracts, reference letters, exams, course outlines, student evaluations of instruction, student grades |
| Individuals: | Students, employees, faculty |
| Use: | To administer classes To assign grades To contact and correspond with faculty, staff, and students To provide training/courses to faculty, manage personnel |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Theatre, Speech, & Music Performance |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, curriculum vitae, personal letters, appointments, professional development, emergency contact information, education history, contracts, reference letters, exams, course outlines, student evaluations of instruction, student grades |
| Individuals: | Students, employees, faculty |
| Use: | To administer classes To assign grades To contact and correspond with faculty, staff, and students To provide training/courses to faculty To manage personnel |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Faculty of Continuing Education & Extension
| Location: | Arts, Science & Technology |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, transcripts, grade sheets, final assignments, complaints, appeal documentation, program entrance application forms, employment history, contracts, rate of pay, remuneration, evaluations of instruction, resumes, performance appraisals, HR related correspondence |
| Individuals: | Students, employees, faculty, contractors, advisory committee members |
| Use: | To assess entry requirements for students To evaluate programs To contact employees and faculty for program management To contact employees and faculty in the event of an emergency To process parchments To respond and resolve complaints To provide references |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Academic Upgrading & Open Studies |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, transcripts, grade sheets, complaint documentation, appeal documentation, program entrance application forms, employer, contracts, rate of pay, remuneration, evaluations of instruction, resumes, performance appraisals, HR related correspondence |
| Individuals: | Students, employees, faculty |
| Use: | To process faculty evaluations To aide in the hiring process To assess entry requirements for students To measure student support initiatives, such as peer tutoring and complaint resolution To provide references To send marketing materials where applicable |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Business Education & Training |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, transcripts, grade sheets, final assignments, complaints, appeal documentation, program entrance application forms, employment history, contracts, rate of pay, remuneration, evaluations of instruction, resumes, performance appraisals, HR related correspondence |
| Individuals: | Students, employees, faculty, contractors, advisory committee members |
| Use: | To assess entry requirements of students To process parchments To evaluate program delivery To provide references To contact employees in an emergency To help respond to complaints |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Corporate Training |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, transcripts, grade sheets,, appeal documentation, complaint documentation , employment history, contracts, rate of pay, remuneration, evaluations of instruction, resumes, performance appraisals, HR related correspondence |
| Individuals: | Students, employees, faculty, contractors |
| Use: | To manage employees To provide follow-up to complaint resolutions To contact employees in an emergency |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Centre for Complementary Health Education |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, transcripts, grade sheets, complaint documentation, appeal documentation, program entrance application forms, essays, interview documentation, employer, contracts, rate of pay, remuneration, SEI's (student evaluations of instruction), resumes, performance appraisals, HR related correspondence, student documentation regarding client treatments, client evaluation of students, instructor evaluations of students, assessments, papers, assignments, exams, medical history, academic misconduct incident report, non-academic misconduct incident report |
| Individuals: | Students, employees, faculty, advisory committee members, clients |
| Use: | To evaluate instructors To evaluate students To manage personnel To assess for entrance requirements for students To process parchments To maintain attendance records To distribute marketing information as required To provide documentation in response to complaints or appeals To help respond to and resolve complaints To provide a service to graduate and the public |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Community & Health Studies |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, transcripts, grade sheets, complaint documentation, appeal documentation, program entrance application forms, employer, contracts, rate of pay, remuneration, evaluations of instruction, resumes, performance appraisals, HR correspondence Mount Royal kids: names, parents' names, address, phone number, birth date, disabilities/allergies, Alberta Health Care numbers, background checks, evaluation forms, waiver forms |
| Individuals: | Students, employees, faculty, advisory committee members, children and parents in Mount Royal summer kids programs |
| Use: | To perform evaluations To assess for entry requirements To contact employees To process parchments To maintain attendance records for government agreements To help follow up with complaints and references To administer registration To evaluate students To contact individuals in the event of an emergency |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Satellite Campuses |
| Information Maintained: | Name, address, phone number, e-mail, resumes, performance appraisals, human resource documentation such as, hiring forms, rate of pay, medical information |
| Individuals: | Employees |
| Use: | To manage personnel To provide a reference in the event of a complaint To process vacation requests To provide emergency contact information |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Specialized Services |
| Information Maintained: | Name, address, phone number, e-mail, resumes, performance appraisals, human resource documentation such as, hiring forms, rate of pay, medical information |
| Individuals: | Employees |
| Use: | To manage personnel To provide a reference in the event of a complaint To process vacation requests To provide emergency contact information |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Transitional Vocational Program |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, medical history, attendance records, transcripts, grade sheets, final assignments, complaint documentation, appeal documentation, program entrance application forms, interview documentation, client evaluation of students, instructor evaluation of students, contracts, rate of pay, remuneration, evaluations of instruction, resumes, performance appraisals, employment history |
| Individuals: | Students, employees, faculty, contractors, advisory committee members |
| Use: | To manage employees To perform evaluations To assess for entry requirements To process parchments To provide a reference in the event of a complaint To contact employees in the event of an emergency |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Faculty of Health & Community Studies
| Location: | Centre for Child Well-Being |
| Information Maintained: | Name, address, phone number, e-mail, work history, education history, research surveys, research interviews |
| Individuals: | Student research assistants, employees, contractors, researchers |
| Use: | To manage employees for the centre To perform research and collect data for research To analyze research data To write reports To publicize results |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Centre for Criminology and Justice Research |
| Information Maintained: | Name, address, phone number, e-mail, banking information, tax information |
| Individuals: | Department Employees, Consultant/Contractors, student employees, community members associated with the centre |
| Use: | To aide in research projects To provide contact with employees To set-up new department employees To invite community members or contacts to centre meetings, events, or activities |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Advanced Specialty Health Studies |
| Information Maintained: | Names, addresses, phone number, e-mail, MRU identification number, grades |
| Individuals: | Students, employees, contractors |
| Use: | To register students To administer the Advanced Specialty Health Studies program |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Child & Youth Studies |
| Information Maintained: | Name, address, phone number, e-mail, student records, mentor honorariums: (birth date), student academic records |
| Individuals: | Students and mentors |
| Use: | To advise students To make cheque requisitions for mentor honorariums |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Internationally Educated Nurse Programs |
| Information Maintained: | BCN (Bridge to Canadian Nursing) Program: Name, address, phone number, e-mail, CARNA registration number, english language test scores, courses, immunization records, CPR certification documents, criminal record check, N95 mask fit documents
Employees: Name, address, phone number, e-mail, curriculum vitae, transcripts, CPR certification card, CARNA registration number, student evaluations, peer evaluations Advisory Committee Members List: name, address, phone number, e-mail Employees: Name, phone numbers (emergency contact information) |
| Individuals: | Students, employees, program candidates |
| Use: | To administer the Internationally Educated Nurse Programs To contact employees in the event of an emergency. To assess candidates prior to admittance into the program. |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Justice Studies |
| Information Maintained: | Name, address, phone number, e-mail, grades, courses, academic advising records, student resumes (for practicum) |
| Individuals: | Students, employees |
| Use: | To provide academic advising to students To provide coordinate practicums To administer part-time contracts To manage the workload and assignments of employees |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Physical Education & Recreation Studies |
| Information Maintained: | Name, address, phone number, e-mail, health information, education history |
| Individuals: | Students, employees, advisory committee members |
| Use: | To create employee contracts To aide in the employment process for the department To provide emergency contact information for employees To provide relevant health information for students going on fields trips To contact advisory committee members for meetings and communication To contact potential employees on interview details |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Social Work & Disability Studies |
| Information Maintained: | Name, address, phone number, e-mail, SEI's (student evaluations of instruction), peer evaluations, personnel letters, employee contracts, employee files, student files with practicum information, student exams |
| Individuals: | Students, employees, faculty |
| Use: | To manager staff within the department To develop contracts To contact staff and faculty To provide final practicum evaluations for future reference (as requested) To advise students on practicum placement To provide correspondence between student and faculty To help evaluate student performance |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | School of Nursing and Midwifery |
| Information Maintained: | Name, address, phone number, e-mail, birth date, change of name, emergency contact information, CPR recertification, mask fit testing size (documentation), CARNA registration number, evaluations and assessments, resumes, copies of contracts |
| Individuals: | Students, employees, contractors |
| Use: | To communicate with CARNA in the event of a complaint against an instructor (by legal request) To contact employees in the event of an emergency To meet professional requirements and assessments To administer and evaluate courses |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Faculty of Science & Technology
| Location: | Department of Chemical & Biological Sciences |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, final exams, grades, SEI's (student evaluation of instruction) |
| Individuals: | Students, employees |
| Use: | To provide a reference to Dean, Associate Dean, and Chair of Department To administer or evaluate programs To contact employees and students To provide reference material (exams, grades, student evaluations) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Computer Science & Information Systems |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, final exams, grades, SEI's (student evaluation of instruction) |
| Individuals: | Students, employees |
| Use: | To provide a reference to Dean, Associate Dean, and Chair of Department To administer or evaluate programs To contact employees and students To provide reference material in the event of a grade conflict (exams, grades, student evaluations) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Earth Sciences |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, final exams, grades, SEI's (student evaluation of instruction) |
| Individuals: | Students, employees |
| Use: | To provide a reference to Dean, Associate Dean, and Chair of Department To administer or evaluate programs To contact employees and students To provide reference material in the event of a grade conflict (exams, grades, student evaluations) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Environmental Science |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, final exams, grades, SEI's (student evaluation of instruction) |
| Individuals: | Students, employees |
| Use: | To provide a reference to Dean, Associate Dean, and Chair of Department To administer or evaluate programs To contact employees and students To provide reference material in the event of a grade conflict (exams, grades, student evaluations) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Math, Physics, & Engineering |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, final exams, grades, SEI's (student evaluation of instruction) |
| Individuals: | Students, employees |
| Use: | To provide a reference to Dean, Associate Dean, and Chair of Department To administer or evaluate programs To contact employees and students To provide reference material in the event of a grade conflict (exams, grades, student evaluations) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Laboratory Support Centre |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, final exams, grades, SEI's (student evaluation of instruction) |
| Individuals: | Students, employees |
| Use: | To provide a reference to Dean, Associate Dean, and Chair of Department To administer or evaluate programs To contact employees and students To provide reference material in the event of a grade conflict (exams, grades, student evaluations) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Faculty of Teaching & Learning
| Location: | Academic Development Centre |
| Information Maintained: | Name, address, phone number, e-mail, birth date, description of request |
| Individuals: | Students (applying for start positions), employees |
| Use: | To process applications To create performance reports To provide emergency contact information reference for staff |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of Education & Schooling |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, gender, co-operating teacher name, school placement location, co-operating teacher evaluating comments, Calgary Police Service Clearance Letters |
| Individuals: | Students |
| Use: | To create field experience report forms To meet volunteer placement requirements To meet registration and course completion requirements To provide evidence of and determine suitability for teaching |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Department of General Education |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, tenure documentation, exams |
| Individuals: | Students, employees |
| Use: | To manage tenure To respond to appeals on grades (retained for one year) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Institute for the Scholarship of Teaching and Learning |
| Information Maintained: | Name, address, phone number, e-mail, food allergies, education background, degrees attained |
| Individuals: | Students, faculty, contractors |
| Use: | To create promotional material (consent required) To interact with the scholarly community To arrange catering for conferences and meetings (food allergies) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Library
| Location: | Library Services |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, user overdue information, staff performance appraisals, staff emergency contact information |
| Individuals: | Students, employees |
| Use: | To manage access to and borrowing privileges for the Mount Royal Library To manage library staff To contact library staff in the event of an emergency |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Archives |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, affiliation, department, years attended the University |
| Individuals: | Students, employees, faculty, alumni, archives donors, researchers |
| Use: | To obtain and process donations To help and contact individuals performing historical research To send acknowledgement and thank you letters to donors |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Copyright Services |
| Information Maintained: | Name, phone number, courses taught or taken |
| Individuals: | Students, employees, faculty |
| Use: |
To advise students, employees, and faculty on copyright related matters. |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Mount Royal Conservatory
| Location: | Mount Royal Conservatory |
| Information Maintained: | Academy & Choral: Name, address, phone number, e-mail, birth date, passport, contracts, health care number, health care information, audition reports, salary information
General & Orchestral: Name, address, phone number, e-mail, MRU identification number, employment history, tax assessment income information [scholarships], resumes, concerto competition entrants Morningside Music Bridge: Name, address, phone number, e-mail, birth date, health information, applications, participation forms Theatre Services: Name, address, phone number, e-mail, MRU identification number, deposit cheque information, resumes, employment history, education history Director's Office: Name, address, phone number, e-mail Marketing & Public Relations: Name, address, phone number, e-mail Conservatory Support: Name, address, phone number, e-mail, MRU identification number, birth date, citizenship, exam marks, levels |
| Individuals: | Academy & Choral: Students, employees, contractors, board of directors, choristers
General & Orchestral: Students, employees, contractors, parents, branch teachers Morningside Music Bridge: Morningside music bridge students, morningside music bridge staff and faculty Theatre Services: Employees, clients (external & internal), MRU technicians and ushers Director's Office: Grant applicants, faculty Marketing & Public Relations: Students, employees, contractors, ticket purchasers Conservatory Support: Students, employees, musicians, theatre/conference patrons |
| Use: | Academy & Choral: To administer program admission To process payments to employees-contractors To register students To administer programs To contact choristers To hire employees-contractors General & Orchestral: Morningside Music Bridge: Theatre Services: Director's Office: Marketing & Public Relations: Conservatory Support: |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Office of the President
| Location: | Office of the President |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number |
| Individuals: | Students, Faculty, employees, and the public |
| Use: | To be the Chief Executive officer for the University To exercise general supervision over and direction of the operation of the University To report to the Board on the status and needs of the University To be a member ex officio of every committee of the Board To communicate with Government To provide public relations To oversee the departments under the Office of the President |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Office of the University Secretariat |
| Information Maintained: | Name, address, phone number, e-mail |
| Individuals: | Students, Faculty, employees, and the public |
| Use: | To coordinate and facilitate the work of the Board of Governors and their committees To develop policies and processes To provide information and guidance on matters of jurisdiction |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Information Management & Privacy Office |
| Information Maintained: | Name, address, phone number, e-mail, fax number |
| Individuals: | Student, Faculty, Employees |
| Use: |
To process access-to-information requests To manage privacy incidents To administer the information management program |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Institutional Analysis & Planning |
| Information Maintained: | Name, address, phone number, e-mail |
| Individuals: | Researchers |
| Use: | To contact researchers (kept until implementation) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Office of the Vice-President, University Advancement
| Location: | Office of the Vice-President, University Advancement |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number |
| Individuals: | Students, Faculty, employees, and the public |
| Use: | To manage public relations, marketing, communications, government relations, alumni relations, and fundraising. To facilitate University events To oversee the departments under the University Advancement Division |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Marketing & Communications |
| Information Maintained: | Name, address, phone number, e-mail, program or department information |
| Individuals: | Students, faculty, staff, corporate partners, general public |
| Use: |
To manage staff including contract management |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Mount Royal University Foundation |
| Information Maintained: | Name, address, phone number, e-mail, financial information |
| Individuals: | Students, faculty, staff, general public |
| Use: | To administer fundraising, donations, and scholarships |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Office of the Provost & Vice-President, Academic
| Location: | Office of the Provost & Vice-President, Academic |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number |
| Individuals: | Students, Faculty, employees, and the public |
| Use: | To provide strategic direction of the Academic Affairs Division To oversee program reviews and new degree programs To ensure academic programs remain relevant To pursue partnerships with other institutions To foster a culture of scholarship To oversee the departments under the Academic Affairs Division |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
|
Location: |
Department of Research Services |
| Information Maintained: | Names, address, phone number, e-mail, research documentation, grant information, committee contact lists |
| Individuals: | Students, faculty |
| Use: | To administer grants To contact committee members |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Office of the Vice-President, Administrative Services
| Location: | Office of the Vice-President, Administrative Services |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number |
| Individuals: | Students, Faculty, employees, and the public |
| Use: | To oversee the activities concerning non-academic administrative and operational services that support the University's mission To oversee the departments under the Administrative Services Division |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Bookstore |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, sponsor information, cheque information |
| Individuals: | Students, employees |
| Use: | To administer billing To mail textbooks as required To order books, software, and other supplies from the bookstore To notify customers when an item is ready for pickup |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Business & Retail Services |
| Information Maintained: | Any personal information stored as aggregate information |
| Individuals: | Employees, Faculty |
| Use: | To conduct internal surveys and polls |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Document Services |
| Information Maintained: | Names, phone numbers |
| Individuals: | Employees |
| Use: | To contact clients regarding document services provided |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Financial Services |
| Information Maintained: | Finance Planning and Analysis: Name, address, phone number, e-mail, MRU identification number, emergency contact information, employee compensation
Fees Office: Name, address, phone number, e-mail, fax numbers, MRU identification number, social insurance number, banking-financial information |
| Individuals: |
Finance Planning and Analysis: Individuals travelling on behalf of MRU, employees referenced in budgets, and financial transactions for payroll and benefit entries Fees Office: Students, student sponsor agencies, MRU business clients |
| Use: | Fees Office: To process financial collections activity To perform day to day banking/financial activity To process Government loan returns To implement international student financial activity Finance Planning and Analysis: |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Human Resources |
| Information Maintained: |
Name, address, phone number, e-mail, MRU identification number, birth date, social insurance number, resume, education history, employment history |
| Individuals: | Employees |
| Use: | To generate T4s for tax purposes To administer employee benefits To provide human resource management for the university |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | ITS - Application Systems Support Services |
| Information Maintained: | Name, e-mail, banner ID, Alberta student number |
| Individuals: | Students |
| Use: | The information that may be utilized is confidential and is accessed through computers |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | ITS - Network Data Services |
| Information Maintained: | Name, phone number, e-mail, username, user groups, banner ID, employee type/status, courses registered |
| Individuals: | Students, employees |
| Use: | To manage IT user accounts (public directory) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | ITS - Security Services |
| Information Maintained: | No personal information is collected, but IT security has access to the information that Network/Data Services manages |
| Individuals: | Students, employees |
| Use: | To manage IT security |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Legal Services |
| Information Maintained: | Name, subject matter |
| Individuals: | Students, Faculty, employees, and the public |
| Use: | Consultation and advice on legal matters |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Parking and Transportation Services |
| Information Maintained: | Name, address, phone number, e-mail, vehicle license plates, accessibility permits, and related physician notes |
| Individuals: | Students, employees, contractors, vendors |
| Use: | To sell parking permits To perform parking administration |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Facilities Management - Engineering Services |
| Information Maintained: | Name, address, phone number, e-mail |
| Individuals: | Employees, contractors |
| Use: | To perform engineering services To contact employees and contractors based on engineering requirements |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Facilities Management - Facilities Planning |
| Information Maintained: | Name, address, phone number, e-mail |
| Individuals: | Employees, contractors, consultants |
| Use: | To administer staff regarding facilities planning operations |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Facilities Management - Grounds |
| Information Maintained: | Name, address, phone number, e-mail |
| Individuals: | Employees, contractors |
| Use: | To administer staff regarding grounds maintenance operations |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Facilities Management - Maintenance |
| Information Maintained: | Name, phone number, e-mail |
| Individuals: | Employees |
| Use: | To contact those providing after hours service to MRU equipment (kept at Maintenance Managers and Security desks) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Facilities Management - Occupational Health & Safety |
| Information Maintained: | Name, address, phone number, e-mail, birth date, gender, social insurance number, Alberta Health Care Number, medical information, accident information, injury details, department, job classification, name of physician, wage and hours of work (most information collected based on the WCB employer's report) |
| Individuals: | Students, employees, contractors, visitors to the campus |
| Use: | To process WCB claims To administer/monitor/prevent accidents at the University |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Risk Services |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, gender, drivers license number, driver abstracts |
| Individuals: | Students, employees, faculty (individuals involved in an incident that have a potential claim) |
| Use: | To file incident reports that could lead to a claim |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Security Services |
| Information Maintained: | Name, address, phone number, MRU ID number, birth date, CCTV video images (investigation/safety use only), license plate numbers, vehicle descriptions (model/make) |
| Individuals: | Students, employees |
| Use: | To help conduct security investigations To monitor trespassers on Mount Royal property |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Supply Chain Services |
| Information Maintained: | Name, address, phone number, e-mail, MRU ID number, banking information, social insurance number, MEP number, business number, professional liability insurance information, incorporation number |
| Individuals: | Students, employees, contractors, vendors |
| Use: | To process payments To administer finance activities related to University operations |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
Office of the Vice-President, Student Affairs & Campus Life
| Location: | Office of the Vice-President, Student Affairs & Campus Life |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number |
| Individuals: | Students, Faculty, employees, and the public |
| Use: |
To cultivate student engagement |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Accessibility Services |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, gender, program, courses, documentation of disability (confidential), primary language, current course marks, FTEQ status, faculty email addresses |
| Individuals: | Students, Faculty, Employees |
| Use: | To make appointments for students with an Access Advisor, Adaptive Technology Advisor, Access Supports Coordinator, Academic Strategist coordinator, or the Manager To determine reasonable academic accommodations are in place To contact students with information pertaining to their appointments To connect students with service providers: readers/scribes for exams, note takers, academic strategists, Sign Language Interpreters, CART (captioning) To schedule exams for students with exam accommodations To book faculty invigilators for final exams |
| Legal Authority: | Alberta Human Rights, Citizenship and Multiculturalism Act Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Career Services |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, employment history, education history, references, fax number |
| Individuals: | Students |
| Use: | To support the administration for student work experience programs |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Cougar Athletics |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date (staff), gender, height, weight, criminal record checks, grades, emergency contact information, drivers license number, drivers license classification, parent name, year of graduation, current course registration, courses taken |
| Individuals: | Students, employees, contractors |
| Use: | To administer cougar athletics programs To complete expense reports To complete cheque requisitions To check student grades for scholarship awards To produce marketing publications To aide with academic advising To provide newspaper articles To facilitate alumni events To administer staff and provide financial tracking |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Diversity and Human Rights |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, correspondence regarding the matter of concern |
| Individuals: | Students, employees, faculty |
| Use: | To provide information, support, and guidance to students, employees, and faculty regarding human rights concerns To consult with relevant parties about human rights complaints To provide documents to Alberta Human Rights Commission in the event of a complaint to that office |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Iniskim Centre |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, grades, band affiliation, aboriginal status, incident reports (housing program), emergency bursary applications, academic advising records |
| Individuals: | Students, employees |
| Use: | To process applicants into the AEP and housing programs To aide with the academic planning and progress of students To provide employee administration To monitor student progress To provide a reference in regards to student progress To process student funding |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Recreation |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number birth date, gender, health information such as, allergies, Alberta Health Care number, certification of employment |
| Individuals: | Students, employees, recreation members, facility users-renters |
| Use: | To administer programs by the recreation facility To contact individuals in the event of an emergency To post race results To use photographs in publications To assess the required certification of employees |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Residence Services |
| Information Maintained: | Name, address, phone number, e-mail, MRU identification number, birth date, gender, emergency contact information, program registration, incident records, account information, portal login information |
| Individuals: | Students, casual guests, resident visitors |
| Use: | To administer resident housing contracts To administer short/long term casual guest housing contracts To contact people in residences To determine unit placements To be aware of who is underage. |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Student Counseling |
| Information Maintained: | Students: Name, address, phone number, cell phone number, e-mail, birth date, gender, academic status, reason for counseling, counseling history, counseling session notes by counselor, counselor notes regarding sessions, correspondence, career learning assessments, referral forms, psychiatric assessments, academic test results
Employees: Name, phone number, cell phone number Faculty: Name, phone number, e-mail |
| Individuals: | Students, Employees, Faculty |
| Use: | To keep a record of students attending counseling sessions To assist students in future sessions To provide statistics for the department To uphold professional standards of the College of Alberta Psychologists To contact counselors or faculty (Example - crisis interventions) |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act College of Alberta Psychologists |
| Location: | Student Learning Services |
| Information Maintained: | Name, address, phone number, e-mail MRU identification number, gender, program, courses, accessibility services status, primary language, current course mark, Iniskim Centre registration (if applicable) |
| Individuals: | Students (tutors/tutees), employees |
| Use: | To make tutoring appointments for students To contact students with information pertaining to their appointments or peer tutoring To connect students with a tutor |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |
| Location: | Wellness Services |
| Information Maintained: | Name, address, phone number, e-mail, resumes, correspondence from Human Resources or other departments |
| Individuals: | Employees |
| Use: | To maintain a record of department employees To track Human Resource acknowledgements and achievements To send out University committee notices |
| Legal Authority: | Alberta Post-Secondary Learning Act Alberta Freedom of Information and Protection of Privacy Act |