Policy Terminology

Policy Terminology

Policy on Policies and Procedures – outlines a coordinated and consistent process for development, review, approval, communication and administration of all University Policies, Procedures and Guidelines.

MRU’s Policy Definition

  1. State the University’s position on issues which have broad application;
  2. Reflect and uphold the University’s governing principles;
  3. Identify and prescribe compliance with applicable laws, regulations and other policies;
  4. Promote operational efficiencies and effectiveness;
  5. Enhance the University’s mission and strategic plan and/or reduce institutional risk; and
  6. Provide decision makers with limits, alternatives and guidance.

Approval Authority - the individual or entity with the authority to approve a Policy, Procedure or Guideline, as described in the Policy on Policies and Procedures.

PEC - President's Executive Committee.

Policy Sponsor - the President or a Vice-President who initially approves of a policy idea to be drafted. The Policy Sponsor may delegate the responsibility for drafting a Policy as well as a communication plan and implementation plan.

Office of Administrative Responsibility - the department, unit or Faculty that is responsible for the initial drafted work which is then submitted through the University’s Policy Framework for revisions and approval.

Comprehensive Revision – any change to a Policy Document that affects the rules, principles, intent or accountability of the Policy Document.

Editorial Revision – An inconsequential change to a Policy Document that does not affect the Policy Document’s rules, principles, intent or accountability (i.e., position or department title changes).

Policy Document - any document associated with a Policy at the University including Policies, Procedures or Guidelines.

Procedure - a Policy Document that outlines a series of actions related to a Policy that specifies how a particular process will be completed and includes information on the who, what, when and where with respect to the implementation of the Policy.

Guideline - a Policy Document which provides recommended non-mandatory guidance or best practices for the implementation of a Policy and/or Procedure and is aimed at fostering decisions or streamlining particular processes.