Upon approval of the proposal, the Policy Sponsor may name a delegate, who is normally in the Office of Administrative Responsibility, and will be the individual with primary authority over the research and drafting of the policy, in accordance with the Policy on Policies and Procedures. The delegate should have expertise in the area relevant to the policy.
The Policy Sponsor, or delegate in the case where the Policy Sponsor has named a delegate, may form a small drafting group to assist in the development of the policy through collaboration and discussion. Normally, the policy will not be drafted by the group, however, revisions to the draft may be discussed.
Governance and Legal Services provides support, as required, in the research and drafting of the policy.
Research and drafting considerations should include:
Collecting and analyzing relevant information;
Engaging appropriate stakeholders;
Considering the needs of the end policy user;
Ensuring alignment with other University policies;
Remaining consistent with the University’s vision and mission statements; and
Identifying relevant legislation, regulations, codes, and laws;
Once a draft has been sufficiently researched, it is submitted to the Policy Sponsor for review and approval to be placed into consultation.
In the case of all Academic Policy or a Management Policy involving research components, the draft policy will also be sent to Dean’s Council for advice and input, prior to it entering consultation.
Public consultation encourages the University community to provide feedback with the intent to help better inform policy development within the University. During the consultation period, no changes to the draft policy will occur.
Governance and Legal Services is responsible for collecting all feedback during the consultation period. Once consultation closes, Governance and Legal Services will organize and make anonymous, where possible, all feedback for review and consideration by the drafting group.
The Policy Sponsor, or delegate, will then consider an implementation and communication plan to be executed upon final approval of the policy.