| Term | Definition | Policies Containing Term |
|---|---|---|
A |
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| Academic Accomodation(s) |
Academic Accommodation refers to the process of making alteration(s) to the delivery of academic services and requirements, including admission, progression and graduation requirements, to enable equitable participation. The Academic Accommodation of Students Experiencing Disabilities involves activities like making adjustments or alternative arrangements in the educational environment to ensure it does not have a discriminatory effect on a student because of the Disabilities they may experience. Modification is an Accommodation involving a relatively minor change made to an academic admission, progression or graduation requirement. Modifications usually involve a revision to the way a student must demonstrate required skills and knowledge, or sometimes additional assistance for a student which does not detract from the skills and knowledge the student must acquire. See Appendix 2 for examples. Substitution is an Accommodation involving the replacement of a certain academic admission, progression or graduation requirement by another that is deemed comparable. Substitutions are commonly used to effect Accommodations. See Appendix 2 for examples. Waiver is an Accommodation involving the removal of an academic criterion for admission, progression or graduation. A Waiver should never be offered in regard to a Bona Fide Educational Requirement. A Waiver does not include a case where a requirement is replaced by another requirement (this is a Substitution), but rather is the complete elimination of a non-Bona Fide Educational Requirement. See Appendix 2 for examples. Degree Notwithstanding a Deficiency is one that is conferred upon a student who has not met all the General Faculties Council-approved requirements for their program of study and for whom no other Accommodation has been approved in regard to the missing requirements. A degree not-withstanding a deficiency, when approved by General Faculties Council (or the Dean, as delegated in the Academic Standing, Continuance and Graduation policy) is the only way in which a student may effectively obtain a Waiver of what would otherwise be considered a Bona Fide Educational Requirement. |
Academic Accomodation for Students Experiencing Disabilities Policy |
| Academic Activity | Any scholarly activities of a Student conducted as part of University-related scholarly or academic pursuits or credentials. | Code of Student Academic Integrity Policy |
| Academic Code | Means the Code of Student Academic Integrity. | Code of Student Academic Integrity Policy |
| Academic Freedom |
Has the same meaning as outlined in the Collective Agreement between the Mount Royal Faculty Association and the Board of Governors of Mount Royal University (see Appendix A – Article 23). |
Code of Conduct - Employees |
| Academic Integrity | The moral and ethical practice of demonstrating fundamental values while completing academic work, assessments or participating in academic activities. | Code of Student Academic Integrity Policy |
| Academic Members |
Shall include full-time and part-time instructors teaching credit courses, any other person teaching a credit course, counsellors, educational developers, librarians, those persons from time to time designated “Academic Members” by the Board, and any other person teaching non-credit courses. It shall also include teaching assistants, post-doctoral fellows, research fellows, undergraduates and other students. |
Commercialisation of Intellectual Property Policy Intellectual Property Policy |
| Academic Misconduct | The actions, whether actual, attempted, or assistance provided to another, in relation to academic and scholarly activity, whether deliberate or inadvertent, that is dishonest, misrepresents information, or creates unfair advantage. | Code of Student Academic Integrity Policy |
| Academic Policy | Describes a Policy of a nature that is delegated to the University’s General Faculties Council through powers conferred by the PSLA | Policy on University Policies and Procedures |
| Academic Presentation | Includes all delivery formats intended to provide instruction to students by Mount Royal University faculty, their proxies or guest lecturers. Examples include, but are not restricted to, lectures, laboratories, tutorials, presentations, performances, electronic information, the duplication of course material, and to the translation of recordings or transcriptions of any of these materials to another form by electronic or mechanical means. | Recording and Distribution of Academic Presentation and Materials Policy |
| Academic Staff Member | Has the same meaning as the defined term “Employee” in the Mount Royal Faculty Association (MRFA) Collective Agreement to be all Association members including: full-time Employees, Contract Employees teaching credit courses; chairs, counsellors; educational developers; librarians; laboratory instructors; and those persons from time to time designated “academic staff members” by the Board | Code of Conduct - Employees |
| ACC | Means the Animal Care Committee | Animal Care Policy |
| Access Advisor | Refers to a qualified Access and Inclusion Services professional who works with students, faculty/ instructional staff and other University personnel to develop appropriate Accommodations, or recommendations for Accommodations for Students Experiencing Disabilities. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Access and Inclusion Services | Refers to the Mount Royal department with delegated authority to assist the University in discharging its legal and moral duty to provide Academic Accommodation and to create an accessible learning environment that encourages full participation in academic courses for Students Experiencing Disabilities. Access and Inclusion Services works with students, faculty/instructional staff and other University personnel to develop appropriate Accommodations for students who experience Disabilities in the post-secondary environment. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Accomodation Agreement |
Refers to the signed arrangement, facilitated by Access and Inclusion Services, made between Mount Royal and the student that: a. specifies the recommended Accommodation(s) to be provided by Mount Royal for the student; and, b. authorizes the release of information to appropriate individuals when necessary. |
Academic Accomodation for Students Experiencing Disabilities Policy |
| Accomodation Supports | Are actions that help facilitate the emotional and physical safety and wellbeing of a person who has been affected by Gender-Based Violence and Misconduct and assist the individual’s ability to continue their existing relationship and role with the University. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Accrued Interest |
Means the amount of interest earned in accordance with item 2.4 on the monies retained by the University on behalf of the Participant calculated from: (1) the first date any of such monies have been so retained by the University; or, (2) the last date to which interest has been deemed to have been paid in accordance with item 2.5. whichever is later. |
Deferred Salary Leave (Management) Policy |
| Activity Coordinator | The individual with direct responsibility for an academic or extra-curricular activity. Examples of Activity Coordinators are course instructors, exchange coordinators and team coaches | Off Campus Safety Activity Policy |
| Activity Leader(s) | University faculty or staff member(s) in a supervisory role who act as the direct report for activity Participants. This individual leads the off campus activity "on the ground." This individual may be the same individual as the Principal Investigator or Activity Coordinator. The individual may also be an agent of the University; an individual who has been contracted to act on behalf of a member of the University Community. | Off Campus Safety Activity Policy |
| Actual Conflict of Interest | A situation in which there is a divergence between the private financial benefit or financial interest or personal benefit of a Board Member, family member, or an outside party, and that Board Member’s obligations to the University, such that an impartial observer might reasonably question whether related actions to be taken or decisions made by the Board Member would be influenced by consideration of the Board Member’s own interests. |
Code of Conduct - Board Code of Conduct - Employees |
| Admission Category | A category of applicants with specific criteria to determine how an application will be assessed for admission (i.e., high school, post-secondary, mature). | Admission Policy |
| Admission Requirement | A set of specific (minimum) criteria that an applicant is required to meet to be eligible for admission. | Admission Policy |
| Advisory Committee | Means a committee of individuals established by the Director of an Institute in accordance with the Procedures to this Policy | Institutes at Mount Royal University Policy |
| Affiliated Insitute | Means an Institute at the University that is established by an Affiliation Agreement with a Financially Self-Sufficient third party through which research and scholarly activities are developed and coordinated | Institutes at Mount Royal University Policy |
| Affiliation Agreement | Means a legal agreement drafted by the University’s Legal Services, entered into in the name of the Board of Governors of Mount Royal University and executed in accordance with University policy | Institutes at Mount Royal University Policy |
| Allowed Conflict | Means conflict that can be managed in a way that is compliant with legislation, considers, protects and serves the interests, integrity and reputation of the University, and will withstand the test of reasonable and independent scrutiny | Code of Conduct - Board |
| Alternative Resolutions | Means a voluntary process sought by the individual who experienced Gender-Based Violence and Misconduct and agreed to by the Respondent as a way to appropriately resolve the incident. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Amortization | Is the allocation of the cost of an asset over the span of its Useful Life | Capital Assets Policy |
| Ancillary Activities | Means self-supporting activity centres recognized by the University’s budget model as generating a net contribution to the University and not fundamental to the instructional process | Space Management Policy |
| Animal | Means non-human, living vertebrates and any living invertebrates of the class cephalopoda, including free-living and reproducing larval forms, as well some invertebrates with highly developed systems as identified by the CCAC, used for research, education or breeding purposes | Animal Care Policy |
| Anonymous Report | Means the option for an individual who experienced Gender-Based Violence and Misconduct to submit a Report without being required to identify themselves. Anonymous reporting can be provided directly to DDSV Services either in person or using the online reporting form. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Appellant | Means the person who has been found responsible for a Policy breach and is initiating the appeal Request. | Student Appeal Policy |
| Application Form | Means the Deferred Salary Leave Plan Application Form | Deferred Salary Leave (Management) Policy |
| Applied Scholarships, Brusaries or Awards | Are based on an evaluation of information gathered through an application process which may or may not include details of academic achievement. | Student Financial Support Policy |
| Approval Authority | Means the appropriate Department Head, Dean, Associate Vice President, Vice President, Executive Leadership Team or Board of Governors, in alignment with the Signing Authority as per the Contractual Signing Authority Policy | External Grants (Non Research) Policy |
| Approval Authority | Means the individual or entity with the authority to approve a Policy or Procedure, as described in this Policy. | Policy on University Policies and Procedures |
| Approval in Principle | Refers to institutional support for full curriculum development and submission of curriculum to the provincial ministry. | Curriculum Approval Policy For Ministry Approved Programs |
| Approve/Approval | Refers to the act of the University entering into Contractual Commitments in accordance with this Policy. Contractual Commitments may receive approval in many ways, such as by an Authority signing or executing a contract, submitting a binding proposal, accepting or issuing a purchase order or quotation, renewing or extending previously approved Contractual Commitments, agreeing to terms of use, or accepting online terms and conditions. |
Contractual Signing Authority Policy External Grants (Non-Research) Policy |
| Approve/Approval |
Refers to the approval of a curriculum submission that is required for a submission to proceed on the approval path. Authority for Final Approval rests with the final review body in each approval path. |
Curriculum Approval Policy For Ministry Approved Programs |
| Art Collection | Means all of the Artwork that the University owns or that is in the University’s care and control | Art Policy |
| Art Committee | Means the Art Committee created in accordance with this Policy and its Procedures | Art Policy |
| Artwork | Means all forms of original art, including but not limited to paintings, drawings, prints, photographs, sculpture, installations, digital and electronic works, and artifacts. Artwork may also be part of the fabric of buildings, such as windows, or may be displayed outdoors. Artwork may be a single item or an integral unit made up of components | Art Policy |
| Asset | Means anything tangible or intangible that is owned, in the possession of, or controlled by, Mount Royal University. This includes intellectual property, investments, information, capital projects, copyrights or trademarks | Emergency Management Policy |
| Asset Class | A group of securities that exhibit similar characteristics, behave similarly in the marketplace, and are subject to the same laws and regulations. The asset classes identified for the Fund include equities stocks), fixed-income (bonds), real estate, infrastructure, commercial mortgages and cash equivalents (money market instruments). | Investment Policy |
| Asset Consultation | Third party investment industry consulting firm who provides expertise, guidance and advice on all or any specific aspects of the University's investment policies, processes and procedures. | Investment Policy |
| Asset Mix | Means the allocation of investment portfolio funds among approved Asset Classes to remain in compliance with the Investment Policy. | Investment Policy |
| Asynchronous Exam | An exam that is available online for a specified period of time. Students must log in and complete the exam within a specified duration. | Examinations Policy |
| Attempted Credits | Include all courses with a standard letter grade as well as those with administrative decisions (e.g., withdrawal, in progress, etc.) attached to them | Academic Standing, Continuance and Graduation Policy |
| Audited Course | Is one in which a student has received written permission to attend class on the understanding that they are neither required nor permitted to participate in assignments or examinations | Registration Policy |
| Authorised Mount Royal Account | Means the specific bank accounts authorized as per banking resolutions of the Board of Governors of Mount Royal University or the Board of Directors of the Mount Royal University Foundation. These accounts are established for financial operations of Mount Royal University and The Mount Royal University Foundation. For information on the Authorized Mount Royal Account, all operational areas are directed to contact the Department of Finance and Commercial Operations | Cash and Payment Handling Policy |
| Authority | Means the Board of Governors or an Employee who has contractual signing authority over Contractual Commitments on behalf of the University in accordance with the Policy and Procedures | Contractual Signing Authority Policy |
| Availability | Ensuring that authorized Users have access to the necessary Information and associated assets when required | Information Security Policy |
| Awards | Are monetary and/or non-monetary awards that recognize a student’s achievement in a course or program that is not solely based on a GPA calculation or financial need. | Student Financial Support Policy |
B |
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| Barrier(s) | Is a structure, design, practice and/or criterion that prevents or impedes a person from accessing a facility or service. |
Academic Accomodation for Students Experiencing Disabilities Policy Human Rights Policy Universal Access Policy |
| Beneficiary | Faculty, department, program, faculty member or student group to whom the gift is designated and who receives the direct benefit of the gift | Acceptance of Donated Gifts Policy |
| Block Week Course | A course that typically runs for a period of time prior to the start of the regular semester | Examinations Policy |
| Board | Means the Board of Governors |
Code of Conduct - Board Presidential Search and Appointment Policy Educational Opportunities for Individuals whose Positions have been Abolished Policy Endowed Chairs, Executives-in-Residence and Visiting Lectureships Policy Public Disclosure of Expenses Policy Commercialisation of Intellectual Property Policy |
| Board Chair | Means the Chair of the Board of Governors of Mount Royal University. | Code of Conduct - Employees |
| Board Members | Means the members of the Board of Governors, including the Chair | Code of Conduct - Board |
| Board of Governors | Means Board of Governors of Mount Royal University. | Multiple policies |
| Board Policies | Are Policies that relate directly to the operation of the Board of Governors of Mount Royal University | Policy on University Policies and Procedures |
| Bona Fide Occupational Requirement(s) | Are those requirements that are a reasonable and justifiable component of a program that may limit entry to, or completion of, a program or course. In the context of Academic Accommodation, they include the admission, progression and graduation requirements that are essential to maintain the academic integrity of a program, including those necessary for students to acquire and demonstrate essential skills and knowledge. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Bona Ride Educational Requirement(s) | Are those requirements that are reasonable and justifiable components of an occupation or specific job. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Bookabled Space | Any space used for a course, event and/or ad hoc booking. The availability of any space is dependent on its access classification | Academic Timetabling Policy |
| Bursaries | Are monetary awards granted to students on the basis of demonstrated financial need. Emergency bursaries are given to students as a result of urgent, unforeseen circumstances that result in immediate financial need. | Student Financial Support Policy |
C |
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| Cannabis | Means the definition prescribed in Canada’s Cannabis Act, as amended. | Smoking Policy |
| Capital Assets | Are defined as tangible property which at the time of acquisition has a Useful Life of more than one year. For practical purposes, Mount Royal University only records as capital those assets which individually or as a composite asset are valued at $5,000 or more | Capital Assets Policy |
| Cash | Refers to all authorized methods of payment acceptable to Mount Royal. This includes cash (bank notes and coin), electronic transfers, personal cheques, traveler's cheques, bank drafts, money orders, gift certificates and credit and debit cards. | Cash and Payment Handling Policy |
| CCAC | Means the Canadian Council on Animal Care | Animal Care Policy |
| Chair Holder | Is the appointee designated to fill the position associated with the establishment of the Endowed Chair. Appointments may be either continuing (i.e., without defined term) or for a specified term | Endowed Chairs, Executives-in-Residence and Visiting Lectureships Policy |
| Chief Officer | Means the President and Vice-Chancellor | Protected Disclosure (Whistleblower) Policy |
| CIO | The University’s Chief Information Officer | Information Security Policy |
| Close Personal Contact | Means an individual with whom an Employee is directly associated or has a romantic, intimate or other personal relationship, whether that relationship currently exists or had recently existed | Code of Conduct - Employees |
| Co-requisite Course | Is one for which a student must register concurrently with another Course. A Co-requisite requirement may also include a minimum grade threshold. | Registration Policy |
| Code of Conduct | Means the University’s Code of Conduct Policy | Security Services Conduct Policy |
| Collections | Are assets that usually have a lower value per unit than the capitalization threshold, however, are treated as Capital Assets with one combined value. Examples include library materials and furniture. | Capital Assets Policy |
| Collective Agreement | The Collective Agreement between the Board of Governors of Mount Royal University and the Mount Royal Faculty Association. | Personal Service Contracts Policy |
| Commercialisation |
Shall mean activities undertaken in order to commercially exploit Intellectual Property. Commercialization includes sale, assignment or licensing of IP or manufacturing or production of goods and/or Services using Intellectual Property as well as protection of IP, with the goal of financial return. |
Commercialisation of Intellectual Property Policy Intellectual Property Policy |
| Commissioned | Shall mean written contracts entered into between an MRU Member and Mount Royal to develop or create specific products (such as an online version of a course) | Intellectual Property Policy |
| Committee Chair | Means the individual responsible for coordinating the appeal review process and appointing Hearing Chairs and convening the Hearing Boards. | Student Appeal Policy |
| Common Area | Means space that is generally accessible to the University community including hallways, study areas, stairwells, washrooms, etc. | Space Management Policy |
| Competing Rights | In general, Competing Human Rights involve situations where parties to a dispute claim that the enjoyment of an individual or group's Human Rights and freedoms, as protected by law, would interfere with another's rights and freedoms. This complicates the normal approach to resolving a Human Rights dispute where only one side claims a Human Rights violation. In some cases, only one party is making a Human Rights claim, but the claim conflicts with the legal entitlements of another party or parties. | Human Rights Policy |
| Competitive Admission | Admission will be granted to those applicants who have the highest average based on the Conditional Admission criteria for each Admission Category. | Admission Policy |
| Competitive Admission Average | The minimum average (high school or post-secondary) required for Conditional Admission to a program based on a specific set of criteria. | Admission Policy |
| Complainant | Means the person or harmed party, who brings forward information that a violation of a policy may have occurred. |
Gender-Based Violence and Misconduct Prevention and Response Policy Code of Student Community Standards Policy |
| Composite Assets | Are composed of several pieces which work together in their service or function and collectively are valued at $5,000 or greater | Capital Assets Policy |
| Comprehensive Revision | Any change to a Policy Document that affects the rules, principles, intent or accountability of the Policy Document | Policy on University Policies and Procedures |
| Concurrent Activity | Means a concurrent appointment, business, undertaking, employment, or self-employment other than a Board Member’s Board position with the University | Code of Conduct - Board |
| Conditional Admission | An admission offer outlining a specific set of criteria that must be met within a certain timeframe. | Admission Policy |
| Conference Invitation | Means invitation to speak, or participate on a panel, at a conference, seminar, workshop or similar event. | Code of Conduct - Employees |
| Confidentiality | Ensuring that Information is accessible only to those persons with authorized access | Information Security Policy |
| Conflict of Interest | Arises when individuals are placed in a position whereby their personal interest conflicts with the best interests of Mount Royal University. The test of a Conflict of Interest is not just a case of whether the individual is actually improperly influenced by their personal interest, obligation or objective but the pivotal issue is whether circumstances lend themselves to such a possibility. |
Code of Conduct - Board Code of Conduct - Employees |
| Consent | Is an ongoing, conscious and active agreement, through words or gesture, to sexual activity. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Contract | Means any written or verbal agreement, contract, letter of intent, memorandum of understanding, memorandum of agreement, cooperation agreement, affiliation agreement, collaboration agreement, or similar document between the Board of Governors of Mount Royal University and another party with the intention of creating obligation(s) | External Grants (Non Research) Policy |
| Contractor | Means an independent legal entity that is engaged in the business of providing work in exchange for payment. An independent legal entity includes an individual, sole proprietorship, partnership or a corporation. | Environmental Health and Safety Policy |
| Contractual Commitments | Means the binding legal commitments that are established between the University and one or more third parties through a contract. For clarity, Contractual Commitments exclude any legal commitments that may arise through the establishment of a trust or endowment | Contractual Signing Authority Policy |
| Contractual Risks | Means the risks that arise as a result of the University entering into Contractual Commitments and includes, but is not limited to, the inherent risks of the activities that will be undertaken as a result of the Contractual Commitments, the risks which arise from the contractual relationship itself and the risks which may arise if the Contractual Commitments are breached by either party | Contractual Signing Authority Policy |
| Copyright | Shall mean the rights granted for specified periods pursuant to the Copyright Act (Canada), as amended or re-enacted from time to time, or any successor legislation | Intellectual Property Policy |
| Core Institutional Event | Means an Event that is hosted by the University for the purposes of advancing its core function as an academic institution. These Events take priority over all other Events on campus. They will maintain complementary bookings, free of space rent and Incremental Costs will be applied in alignment with the Schedule of Fees. | Temporary Use of University Space Policy |
| Course |
Refers to an academic unit of instruction normally valued as three (3) credits or multiples of three (3) credits. |
Curriculum Approval Policy For Ministry Approved Programs |
| Course |
In the context of this Policy, is defined to have a minimum credit value of three. Courses with a credit value of less than three must be aggregated to meet a program requirement for the number of Courses. |
Registration Policy |
| Course Attempt | In the context of this Policy, means a notation appears on the official transcript either as a grade or an administrative decision against the Course. Withdrawals with Cause do not constitute a Course Attempt. | Registration Policy |
| Course Component | In the context of this Policy, refers to the format of a distinct instructional element of a Course. Examples of Course Components include, but are not limited to, lecture, lab, tutorial, etc. | Registration Policy |
| Course Work | All course work (assignments and examinations) must be completed within the course start and end dates specified | Examinations Policy |
| Course-Level Accomodation(s) | Refer to Accommodations generally related to Course-specific admission or progression criteria. Examples include methods of course delivery and evaluation or course prerequisites. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Courses with unusual start and end dates | Courses with start and end dates that are not the same as the regularly scheduled semester dates | Examinations Policy |
| Creator | Shall mean the person or persons who create Intellectual Property |
Commercialisation of Intellectual Property Policy Intellectual Property Policy |
| Credit(s) | Refers to the unit of measurement that reflects student workload rather than contact hours. Normally, nine (9) to twelve (12) hours of academic time and effort per week is expected for three (3) credits, where academic time and effort would include class time (e.g., lectures, labs, studios, tutorials, etc.), experiential or blended components and all independent study (e.g., essays, assignments, readings, preparation, study, reflection, etc.). | Curriculum Approval Policy For Ministry Approved Programs |
| Critical Incident | An incident involving one or more Participants or Activity Leaders that requires a priority response. This will include, but is not limited to: serious injury, assaults or fatalities of Participants or Activity Leaders. Critical Incident will also include incidents that jeopardize continuation of the off campus activity and those which may reasonably raise community concern if communicated by Participants, such as significant political or civil unrest and environmental or natural disaster. | Off Campus Safety Activity Policy |
| Critical Technologies | These are defined as University systems used for regular operations, as identified by ITS in consultation with Functional Units | Information Security Policy |
| Current Compensation Amount | Means the employee’s gross annual salary | Deferred Salary Leave (Management) Policy |
| Current or Continuing Student | Is one with Registration activity resulting in a transcript notation of a grade or symbol indicating attendance in at least one Course at Mount Royal University in that semester | Registration Policy |
| Curriculum Administrator | Refers to Registrar (or designate). | Curriculum Approval Policy For Ministry Approved Programs |
D |
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| Database | A structured set of data held in a computer. | Matching Software Policy |
| Daytime Classes | Classes held Monday to Friday between 0830 and 1730. Labs can start at 8am at the request of the department chairperson. | Academic Standing, Continuance and Graduation Policy |
| Deaccession | Is the formal and final removal of Artwork from the University’s Art Collection. | Art Policy |
| Decision Maker | Means the person responsible for determining whether or not a violation of a policy has occurred and assigns a resolution. |
Code of Student Academic Integrity Policy Code of Student Community Standards Policy Student Appeal Policy |
| Deferred Compensation Amount | Means the portion of the Current Compensation Amount which is retained by the University for a Participant in each year in accordance with item 2.1, and augmented from time to time by interest thereon calculated in accordance with item 2.4 | Deferred Salary Leave (Management) Policy |
| Deferred Exam | Students who are unable to write their final exam on the official posted date for reasons as outlined in this policy may apply to write their final exam at another day and time. | Examinations Policy |
| Deferred Period | Shall be the number of years for which compensation is deferred in accordance with item 2.1, including the period referred to in item 2.4 | Deferred Salary Leave (Management) Policy |
| Department | Means a faculty within the Academic Division or a department outside of the Academic Division. | Contractual Signing Authority Policy |
| Department | Refers to the Department, Area, Centre or Program Area as determined by the Faculty. | Curriculum Approval Policy For Ministry Approved Programs |
| Departmental Policies | Are Policies that are autonomously created within individual faculties and departments. Unlike Academic or Management Policies, Departmental Policies have a much more limited scope in their application and used within a specific group, faculty or department, and more operational in nature. | Policy on University Policies and Procedures |
| Dependent |
Means an employee’s child who is less than 23 years of age (before the first day of classes of the semester of application), and who within the year prior to the first day of classes has been dependent on the employee for financial support Note: this definition does not include nieces, nephews, grandchildren, sisters or brothers. |
Scholarship for Dependents: Management and Exempt Staff Policy |
| Designated Officer | Means the Chief Officer or an individual appointed by the Chief Officer to manage and report on Protected Disclosures made in accordance with this Policy and related procedures | Protected Disclosure (Whistleblower) Policy |
| Designated Senior Official | Means the President pursuant to provisions of the Conflicts of Interest Act of Alberta. | Code of Conduct - Employees |
| Designated Smoking Area | Means an outdoor area identified by the University for the purposes of using Tobacco and Tobacco related Smoking products. | Smoking Policy |
| Direct Cost | Means the cost that is attributable to a specific research project. |
Research Overhead and Indirect Costs Policy Responsible Conduct in Research Policy |
| Director | Means the individual who is administratively responsible for an Institute and is normally an employee of the University. | Institutes at Mount Royal University Policy |
| Disability | Is an umbrella term, covering impairments, activity limitations and participation restrictions. Disability is thus not just a health problem. It is a complex phenomenon, reflecting the interaction between features of a person’s body and features of the society in which they live. Overcoming the obstacles faced by people experiencing Disabilities requires interventions to remove environmental and social Barriers. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Disaster Recovery Plan | Means the University’s processes or procedures to recover and protect its information technology infrastructure in the event of an Emergency. | Emergency Management Policy |
| Discloser | Means any Employee who chooses to file a Protected Disclosure in accordance with the Policy | Protected Disclosure (Whistleblower) Policy |
| Disclosure | A verbal or written account by a person about their experience of Gender-Based Violence and Misconduct. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Discrimination | Means any action or threat of action related to a protected ground in the Alberta Human Rights Act when the action or threat of action results in loss of or limit on opportunities to work or to fully participate in the workplace or offends the dignity of the person. Protected grounds as defined by the Human Rights Act are race, colour, ancestry, place of origin, religious beliefs, gender, gender identity, gender expression, age, physical disability, mental disability, marital status, family status, source of income, and sexual orientation. | Workplace Violence and Harassment Policy |
| Discrimination |
"is defined as one or a series of unwanted behavior or communication in any form including by telephone and electronic format, directed towards an individual or members of an identifiable group because of a prohibited ground of Discrimination. Prohibited grounds of Discrimination, as identified by the Act, and at the University are: Race, Ancestry, Religious Belief, Physical Disability, Age, Marital Status, Family Status, Colour, Place of Origin, Mental Disability, Sexual Orientation, Source of Income, Gender, Gender Identity, Gender Expression Discrimination is behavior which is may be rooted in prejudicial attitude. Discrimination is an act of differentiated treatment towards an individual as a member of a group or towards a group, which can disadvantage an individual or group. Discrimination often excludes an individual from a right or privilege to which he/she would otherwise be entitled. Whether it is colleague to colleague, supervisor to subordinate, subordinate to supervisor, employee to student, student to employee, or student to student, Discrimination introduces a disruptive element into The University's environment which endangers the well-being and job performance or educational experience of the individual." |
Academic Accomodations for Students Experiencing Disability Policy Human Rights Policy |
| Discriminatory Materials |
Discrimination/Sexual Harassment may also include the public display of Discriminatory Materials. Discriminatory Materials will be considered to include those items which contravene either: (a) The Act, which states, in part: "No person shall publish issue or display or cause to be published, issued or displayed before the public any statement, publication, notice, sign, symbol, emblem or other representation that: (i) indicates Discrimination or an intention to discriminate against a person or a class of persons, or (ii) is likely to expose a person or a class of persons to hatred or contempt because of the race, religious beliefs, colour, gender, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income or family status of that person or class of persons." or, (b)The Criminal Code of Canada which makes it an offence to display obscene material or pictures and states in part: "For the purposes of this Act, any publication, a dominant characteristic of which is the undue exploitation of sex, or of sex and any one or more of the following subjects, namely, crime, horror, cruelty, and violence, shall be deemed to be obscene." For procedures regarding the handling of Complaints concerning Discriminatory Materials, refer to the Offensive/Discriminatory Materials policy. |
Human Rights Policy |
| Disposal | Is an administrative function that may include the sale, exchange, destruction or repatriation of Artwork by the University after a decision has been made to deaccession the Artwork | Art Policy |
| Division | Means a division of the University that is led by a Vice-President or the President |
Code of Conduct - Employees Contractual Signing Authority Policy |
| Division Head | Means the President or appropriate Vice-President leading the Division. | Code of Conduct - Employees |
| Domestic Violence | Means, whether at a work site or work-related, the threatened, attempted, or actual conduct of a person that causes or is likely to cause physical or psychological harm, and is used to control, intimidate or humiliate a person by a person who has, or has had, a personal relationship. | Workplace Violence and Harassment Policy |
| Donated Gifts to the University | As defined by the Canada Revenue Agency (CRA), a Donated Gift to the University is the voluntary transfer of some form of property, either in cash or in-kind, that is not linked to the delivery of a specific good or service, for which the donor expects and receives nothing of value in return. | Code of Conduct - Employees |
| Dropping a Course | Refers to the Registration transaction that takes place before the Drop/Add deadline specified in the Academic Schedule. A Dropped Course does not appear on the transcript. | Registration Policy |
| Duty | Means all actions by a Security Representative in the course of their Employment | Security Services Conduct Policy |
| Duty to Accommodate | Refers to the obligation of an employer or service provider to take measures to eliminate for employees, prospective employees or clients’ disadvantages that result from a rule, practice or physical Barrier that has or may have an adverse impact on individuals or groups protected under the Act. Mount Royal has the Duty to Accommodate to the point of Undue Hardship. In the Mount Royal context, the University is both an employer and a service provider and clients mean any student or other member of the community wishing to make use of our services or facilities. The Duty to Accommodate recognizes that true equality means respecting individual’s different needs. | Academic Accommodation for Students Experiencing Disabilities Policy |
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| Early Admission | A set period of time within the admission cycle where applications will be pooled and considered according to specific criteria. | Admission Policy |
| Editorial Revision | An inconsequential change to a Policy Document to correct grammatical or formatting errors | Policy on University Policies and Procedures |
| EH&S | Means Environmental, Health & Safety department | Environmental Health and Safety Policy |
| EH&S Management System (EHSMS) | Means this Policy, its Programs, Procedures, guidelines, manuals, educational & training materials and records created in accordance with this Policy. | Environmental Health and Safety Policy |
| Eligibility | In the context of this Policy, clearly defines a specific group of potential candidates for a Scholarship, Bursary or Award. | Student Financial Support Policy |
| Eligible Investor | Means any one of the five major Canadian chartered banks: The Canadian Imperial Bank of Commerce; The Royal Bank of Canada; The Bank of Nova Scotia; The Toronto Dominion Bank; or, The Bank of Montreal | Deferred Salary Leave (Management) Policy |
| Emergency | Means a present or imminent event that requires prompt coordination of resources to protect the health, safety and welfare of people or to limit damage to property, the University’s reputation, or the environment. An Emergency may include a crisis situation. | Emergency Management Policy |
| Employee and Family Assistance Program | Means a confidential and voluntary support service that provides responsive counselling, consultation and information services for employees and their eligible family members. | Smoking Policy |
| Employee(s) | Means individuals who are engaged to work for the University under an employment contract, including but not limited to faculty, staff, exempt, casual and management employees. | Multiple policies |
| Employee(s) | Includes volunteers or individuals who are engaged to work for the University under an employment or apprenticeship contract, including Faculty, Staff, exempt Employees, Management Employees, and Undergraduate, Graduate or Postgraduate students carrying out work for the University are also called “workers” under Alberta OHS legislation. | Environmental Health and Safety Policy |
| Employer | Mount Royal University, the Mount Royal University Foundation or the Mount Royal University Child Care Centre | Hosting Policy |
| Employment | Means employment at the University | Security Services Conduct Policy |
| Endowed Chair |
is a position at Mount Royal created as a consequence of a major donation. The position usually has the following attributes: (a) an endowment of sufficient magnitude to support in perpetuity, or a schedule of annual expendable gifts for a defined period of not less than five years to support an academic position to which an individual of high distinction will be appointed. Normally, the endowment or schedule of annual gifts should also provide for an appropriate level of support for the scholarly, instructional or professional activities of the chair. (b) appointment procedures and other conditions which are acceptable and which are consistent with prevailing Mount Royal procedures. (c) an acceptable academic, instructional or professional orientation or focus. (d) a suitable range of academic duties specified in a letter of appointment. (e) a requirement that the occupant of the Chair will provide a report annually (or at some other interval consistent with the term of appointment) to the Dean of the Faculty in which the Chair is housed |
Endowed Chairs, Executives-in-Residence and Visiting Lectureships Policy |
| Endowments | Donor gifts with external stipulations requiring that the principal be held in perpetuity with earnings being spent for an intended purpose | Investment Policy |
| English Language Proficicency | A specific set of criteria that must be met to ensure proficiency in English for the purpose of academic study at the University. | Admission Policy |
| Entrance Scholarships, Bursaries or Awards | Are for full- or part-time students entering their first year of a certificate, diploma, applied degree, or degree program at Mount Royal University. | Student Financial Support Policy |
| EOC | Means Emergency Operations Centre | Emergency Management Policy |
| ERP | Means Emergency Response Plan | Emergency Management Policy |
| Ethics Commissioner | Means the Officer of the Alberta Legislature appointed to this role |
Code of Conduct - Board Code of Conduct - Employees |
| Evaluation |
In the context of this Policy, is based on measurable criteria to determine which eligible candidate receives a Scholarship, Bursary or Award. a. A student must have a minimum GPA of 3.20 or a minimum high school average of 80% to receive a Scholarship. b. A student must demonstrate financial need to be eligible to receive a Bursary. c. A student must be in Good Academic Standing to receive an Award. |
Student Financial Support Policy |
| Evening Classes | Classes held Monday to Thursday between 1800 and 2200 | Academic Timetabling Policy |
| Event | Means social, cultural, or sporting activities, charity or special functions, presentations, awards ceremonies, fundraisers, conferences and meeting hosted by a third party. It includes lunches, dinner, drinks, or other meals taken together. | Code of Conduct - Board |
| Event | Means all internal and external bookings (on Campus) such as convocations, conferences, seminars, public lectures, cultural Events, banquets, receptions, socials, weddings, concerts, fundraisers, festivals, promotion displays, commercial sales and trade shows. | Temporary Use of University Space Policy |
| Event Sponsor |
Means the individual requesting Space for the purposes of hosting an Event and is responsible for all associated costs. In the case of an Internal Event, the Event Sponsor is the budget owner for the costs associated with the Event. |
Temporary Use of University Space Policy |
| Exception | A limitation built into the scheduling system | Academic Timetabling Policy |
| Excess Vacation | Means earned vacation in excess of 25 days on December 31 of each calendar year. | Vacation - Management Policy |
| Executive | Means the members of the President’s Executive Committee | Emergency Management Policy |
| Executives-in-Residence or Visiting Lecturers | May be Chair Holders and would normally be appointed for specified terms. Executives-in-Residence or Visiting Lecturers normally hold appointments at other organizations or post-secondary institutions. In order to promote learning through the exchange of knowledge, information, and experiences among members of academia, business, and industry, Executives-in-Residence or Visiting Lecturers accept specified term appointments at Mount Royal with duties and conditions defined in a letter of appointment and consistent with the principles in this Policy | Endowed Chairs, Executives-in-Residence and Visiting Lectureships Policy |
| Expense Approver | Means the individuals holding specified positions with the responsibility and authority to authorize expenditures. |
Hosting Policy Travel and Expense Policy |
| Expenses | Costs that are within the scope of the Travel and Expense Reimbursement Policy, the Hosting Expense Policy and that are incurred by individuals in the course of fulfilling the responsibilities of the position or offices listed in section D.1. | Public Disclosure of Expenses Form |
| Experiential Course | As defined by the Program Definitions policy | Grades Policy |
| Experiential Learning | Core elements of many University programs which provide students with practical and hands on learning within their program areas | Off Campus Safety Activity Policy |
| Experiential Learning Course | As defined by the Programs Definition policy under Workplace Experiential Learning | Examinations Policy |
| External Event | Means an Event where the individual or group requesting Space is external to Mount Royal University | Temporary Use of University Space Policy |
| Extracurricular Activities | May include but are not restricted to campus and/or community involvement, demonstrated leadership and/or outstanding athletic/artistic performance. | Student Financial Support Policy |
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| Faculty Council | Refers to the deliberative body responsible for the affairs, and that expresses the collective will of the Faculty | Curriculum Approval Policy For Ministry Approved Programs |
| Faculty Curriculum Committee | Refers to the body within each Faculty that evaluates curriculum submissions on behalf of the Faculty Council. | Curriculum Approval Policy For Ministry Approved Programs |
| Faculty Member | A person responsible for an academic or scholarly activity and can include course instructor, faculty member, practicum coordinator, work integrated supervisor, research associate, and others. | Code of Student Academic Integrity Policy |
| Faculty/Department Head | Means the members of the Executive Leadership Team | Off Campus Safety Activity Policy |
| Faculty/School/Centre Changes to Extension Curriculum |
Faculty/School/Centre changes to extension curriculum are: • New Courses • Changes to Existing Certificate Programs • Certificate Suspensions and Cancellations • Changes to Existing Courses • All other changes not deemed to be a University-Wide Change to Extension Curriculum |
Extension Curriculum Policy |
| Family | Refers to an Employee’s spouse or adult interdependent partner, parent, guardian, grandparent, grandchild, son, daughter, foster child, nephew, niece, brother, sister, brother-in-law or sister-in-law. | Code of Conduct - Employees |
| Field Research | Activities conducted primarily for the purpose of research, undertaken beyond the boundaries of University campuses. Field Research includes service and research activities undertaken under the terms of an agreement between the University and an external agency such as the Canadian International Development Agency (CIDA) or the International Development Research Centre (IDRC). | Off Campus Safety Activity Policy |
| Final Admission | An admission offer confirming all admission criteria has been met. | Admission Policy |
| Final Admission Average | The minimum average (high school or post-secondary) required for admission based on a specific set of criteria. | Admission Policy |
| Final Assignment/Term Project | A culminating task or piece of work assigned to students as part of a course. Must be assigned prior to the last day of classes with a due date no later than the last day of the semester. | Examinations Policy |
| Final Exam Period | A 10-day period after the last day of classes which includes business days and Saturdays for the Fall and Winter semesters. A three-day period after the last day of classes which includes business days only for the Spring and Summer semesters. | Examinations Policy |
| Final Examination | In this document “final examination” means an examination (normally of two or three hours in duration) held during the final examination period in any semester. | Examinations Policy |
| Final Grade | The result of an assessment of a student’s academic performance in relation to a set of explicitly stated criteria in a transparent and open manner. Typically, a student in a course with a final mark will either pass or fail. | Examinations Policy |
| Final Mark | Is the result of an assessment of a student’s academic performance in relation to a set of explicitly stated criteria in a transparent and open manner. Typically, a student in a course with a final mark will either pass or fail. | Final Grade Appeal Policy |
| Finance Committee | The Finance Committee of the Board of Governors | Investment Policy |
| Financial Commitments | Means the total value of all payments, taxes or any other fees paid by one party to another as a result of Contractual Commitments. For clarity, this includes the value of all payments made over the full term of the Contractual Commitments, but excludes non-mandatory renewals or optional extensions. For Contractual Commitments of indefinite duration, the value is calculated as the greater of either (i) the sum of the estimated payments that will be made over the first five years of the contract or (ii) the cost of terminating the contract on a without cause basis. For clarity, all Financial Commitments are stated in Canadian Dollars | Contractual Signing Authority Policy |
| Financial Need | Is demonstrated by assessing the difference between a student’s allowable expenses and their resources during a specified period of time. Decisions are informed by guidelines established by government financial aid programs. | Student Financial Support Policy |
| Financially Self-Sufficient | Means an Institute that, once fully operational, has annual revenue that equals or exceeds expenditures and the approved budget for the following two years show a similar balance. Due to the cyclic nature of gift agreements and grants, self-sufficiency will be evaluated in a multi-year context. | Institutes at Mount Royal University Policy |
| First Language | Primary language learned, used as a child and that is still understood. | Admission Policy |
| Fiscal Year | Means the period July 1 through June 30 of the year following. | Deferred Salary Leave (Management) Policy |
| FOIP | Alberta’s Freedom of Information and Protection of Privacy Act | Public Disclosure of Expenses Policy |
| Formal Access to Information Request | Means a request for access to information/Records made under the formal processes of the Act | Access to Information Policy |
| Full-Time Scholarships, Bursaries or Awards | Are disbursed to students who have been full time in the Fall and Winter semesters in the academic year of selection and who are returning as full-time students for the following Fall semester. | Student Financial Support Policy |
| Full-Time Student |
Is one who meets the minimum credit threshold outlined below. A Full-time Equivalent (FTEQ) Student is one with a disability who provides the necessary documentation that supports accommodation for a reduced load. Fall / Winter Semesters 3 courses (minimum 9 credits) 2 courses (minimum 6 credits) NOTE: Applied only to FTEQ student Spring / Summer Semesters 2 courses (minimum 6 credits) 1 course (minimum 3 credits) NOTE: Applies only to FTEQ students 450 hours in a work experience course (minimum 12 weeks) |
Registration Policy |
| Functional Unit | Any division, department, office, program, or other collective entity of the University. | Information Security Policy |
| Fund | The total of all funds under management of the University | Investment Policy |
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| Gender-Based Violence and Misconduct | Is an umbrella term that encompasses a broad range of behaviours, whether by word or action, that use and abuse the control over another person and is perpetrated against someone based on their gender expression, gender identity, or perceived gender. Such behaviours may or may not involve physical contact and threats, attempts, or actions against a person without the person’s Consent including, but not limited to: Sexual Assault, Sexual Harassment, Stalking, Indecent Exposure, Voyeurism, Stealthing, sexual exploitation, and the distribution of sexually explicit material of another person without their Consent. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| GFC | Means General Faculties Council | Student Evaluation of Teaching Policy |
| Gift(s) | Means a gift, bonus, reward, or favour of any kind, given to an individual. It does not include awards received. | Code of Conduct - Board |
| Gift(s) | Means all nature of Gifts including all tangible gifts, hospitality, event invitations and conference invitations inclusive of travel, admission, hospitality, accommodation and related incidentals from third parties (i.e., an individual or entity other than the University.) | Code of Conduct - Employees |
| Gift(s) | Means a voluntary transfer of some form of property, either in cash or in-kind, that is not linked to the delivery of a specific good or service, for which the donor expects and receives nothing of value in return, as defined by Canada Revenue Agency (CRA). |
Acceptance of Donated Gifts Policy External Grants (Non Research) Policy |
| Good Standing | Normally, a student is considered to be in Good Standing when they have: accumulated a minimum of nine (9) earned credits, and a minimum cumulative Grade Point Average of 2.00. | Academic Standing, Continuance and Graduation Policy |
| Grade Point Average (GPA) |
Is the standard measure of academic performance that uses an arithmetical calculation based on the numerical value assigned to a letter grade and number of earned credits. Cumulative GPA is based on all courses a student has taken at Mount Royal without any time restriction. Semester GPA is based on the courses a student has taken at Mount Royal in a given semester. Program GPA is based on Mount Royal courses within the current program that are specified as requirements at the time of admission to a program. |
Academic Standing, Continuance and Graduation Policy Grades Policy |
| Grant | Refers to funds that are awarded to the recipient(s) to enable the performance of self-directed research, where there is no contracted obligation for performance; there are no restrictions on publication; and research results are owned by the creator(s) in accordance with Mount Royal’s policy on Intellectual Property |
Research Overhead and Indirect Costs Policy Responsible Conduct in Research Policy |
| Gross Revenue | Shall mean the proceeds from the sale, lease, transfer, assignment, license, grant of right of access, or other conveyance or grant of rights in respect of intellectual property or intellectual property rights therein, including without limitation, any license issue fees, option fees, royalties, and equity interests, except that any equity interests, or portion thereof received by the University shall not be included in “Gross Revenue” unless and until such time as the equity interests, or portion thereof, are sold by the University. The gross revenue in a transaction between affiliated parties, or any parties that are otherwise associated with each other or acting in concert, or in any other non-arm’s length transaction, will be the greater of: (i) the actual amount paid, and (ii) the amount that would have been paid in a similar transaction at arm’s length. | Commercialisation of Intellectual Property Policy |
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| Harassment | Means any single incident or repeated incidents of objectionable or unwelcome conduct, comment, bullying or action by a person that the individual knows or ought reasonably to know will or would cause offence or humiliation, or adversely affects the individual’s health and safety, and includes Discrimination and Sexual Harassment. | Workplace Violence and Harassment Policy |
| Hazard | A situation or a circumstance that has the potential to be dangerous or damaging to life, limb or property | Off Campus Safety Activity Policy |
| Health and Safety | As defined by the OHS Act, includes physical, psychological, and social well-being | Environmental Health and Safety Policy |
| Hearing Board | Refers to the panel of three (3) members of the University who will review the findings of the Decision Maker. | Student Appeal Policy |
| Hearing Board Chair | Means the individual facilitating the appeal process and who is responsible for ensuring a fair review. | Student Appeal Policy |
| Higher-Risk Activity | An activity that has the potential to expose Participants to Hazards that are significantly greater than those likely to be encountered in their normal onsite, campus-based activities | Off Campus Safety Activity Policy |
| Human Rights |
Human Rights are inalienable, indivisible, universal entitlements codified in international and domestic law. In Canada, they are protected and interpreted through: (a) The Canadian Charter of Rights and Freedoms. (b) Provincial-territorial Human Rights legislation (e.g., Alberta's Human Rights Act). (c) Decisions of tribunals and courts. (d) Human Rights Commission policy statements, inter-ventions and other mandated functions; (e) International law/instruments (ratified treaties, treaty body comments/ decisions, and international and other jurisdictional court decisions). |
Academic Accomodation for Students Experiencing Disabilities Policy |
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| ICP | Means Incident Command Post. | Emergency Management Policy |
| IMPA | Means the University’s Information Management & Privacy Advisor. | Access to Information Policy |
| In-course Scholarships, Bursaries or Awards |
Are for full- or part-time students who were registered for the Fall and Winter semesters in the immediate preceding year of study and are currently enrolled in a Mount Royal University certificate, diploma, applied degree or degree program. |
Student Financial Support Policy |
| Incremental Cost | Means any approved costs incurred by the University as a direct result of an Event booking that are over and above the time spent by employees during their regular working hours. | Temporary Use of University Space Policy |
| Indecent Exposure | Is the deliberate exposure in public or in view of the general public by a person of a portion or portions of their body in circumstances where the exposure is contrary to standards of appropriate behaviour. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Independent Efforts |
With regard to Intellectual Property means that the ideas for the Intellectual Property came from the Creator, the Intellectual Property was not made with the use of University Resources, and is not related to the Creator's responsibilities, work or employment at the institution. |
Intellectual Property Policy |
| Indigenous | Canadian who is a Status Indian/First Nations, Non-status Indian/First Nations, Metis, or Inuit. | Admission Policy |
| Indirect Cost | Means the central, faculty, departmental and/or institute cost that Mount Royal incurs to support research but that is not attributable to specific research projects. Examples include but are not limited to: the provision of institution facilities; space; accounting; payroll and personnel services; janitorial services; and the use of equipment. Mount Royal uses the criteria established by the federal Indirect Costs Program as the baseline (http://www.indirectcosts.gc.ca). This definition can only be overridden by specific contract language. |
Research Overhead and Indirect Costs Policy Responsible Conduct in Research Policy |
| Indoor Areas | Means enclosed spaces owned or leased by the University including but not limited to buildings and covered parking. | Smoking Policy |
| Informal Access to Information Request |
Means a request to a University unit for information/Records that is made outside of the formal processes of the Act. |
Access to Information Policy |
| Information | Specific to this Policy, is personal information and transactional data in all tangible forms (physical or electronic) that is collected, maintained, accessed, modified or synthesized to perform the operations of the University. | Information Security Policy |
| Information Security | The preservation of Confidentiality, Integrity, and Availability of Information. | Information Security Policy |
| Institute(s) | Means an Institute at the University that is a Financially Self-Sufficient entity through which research and scholarly activities are developed and coordinated and that has been established in accordance with the Procedures to this Policy. |
Institutes at Mount Royal University Policy Space Management Policy |
| Instructional Day | Means a day on which classes are scheduled to be in session. | Academic Schedule Policy |
| Instructional Hour | Calculated to allow for sufficient travel time between classes. | Academic Timetabling Policy |
| Instructor | Means an employee teaching credit courses and performing related duties. | Student Evaluation of Teaching Policy |
| Integrity | Safeguarding the accuracy and completeness of Information and processing methods. | Information Security Policy |
| Intellectual Property or IP | Shall mean any result of intellectual or artistic activity created by a person, that can be owned by that person including but not limited to: works, data, inventions, ideas, patents, patent applications, industrial designs, trade-marks, trade names, domain names, integrated circuit topographies, plant varieties, computer programs, circuits, biological material, chemical or other compositions of matter, know-how, confidential information and trade secrets, which can be registered or otherwise protected under the law. | Commercialisation of Intellectual Property Policy |
| Interim Measures | Are non-disciplinary conditions or restrictions on those involved in a Report at the University to protect the safety and/or wellbeing of the University Community, including the Complainant and Respondent. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Internal Event | Means an Event where the Event Sponsor is an Employee of the University, which includes where external speakers are invited and hosted on campus by an Employee | Temporary Use of University Space Policy |
| Internal Hosting | Hosting activities carried out to promote University business and advancement, where 50% or more of the group being hosted are University employees and/or students. | Hosting Policy |
| Internal Responsibility System | Is the philosophy that every individual working for an organization has a responsibility for health and safety as an integral part of their job. | Environmental Health and Safety Policy |
| Intimate Partner/Relationship Violence | (Also called domestic violence (DV), domestic abuse or relationship abuse): is a pattern of deliberate behaviours used by one partner to gain and maintain power and control over another partner within the context of an intimate relationship. It also occurs when someone tries to establish power and control over someone once the relationship has ended. Domestic violence can be emotional, physical, sexual, spiritual, and financial. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Investigation Findings Report | A document prepared by the Investigator that outlines details regarding the investigation of a Report including the details of the investigation, statement of facts, and finding. | Code of Student Community Standards Policy |
| Investigator | Means the individual, either internal or external to the University, responsible for collection, review, and substantiation of the allegations included within the Report. |
Gender-Based Violence and Misconduct Prevention and Response Policy Code of Student Community Standards Policy |
| Investment Portfolio | University funds including both working capital as well as endowed funds, co-mingled for investment purposes, invested through the services of external Investment Managers | Investment Policy |
| Invigilator | An individual that is appointed by an academic department to supervise students completing an exam, ensuring exam rules and procedures are followed. Normally the instructor assigned to the course. | Examinations Policy |
| ITS | The University’s Information Technology Services Department. | Information Security Policy |
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| JOHSC | The Joint Occupational Health and Safety Committee is an advisory group that provides policy oversight and guidance for the EHSMS, as outlined in the Alberta OHS Act. | Environmental Health and Safety Policy |
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| Laboratory/Practical Exam | An exam whereby a student demonstrates their practical skills and techniques usually in a laboratory, clinical or field setting. This would include comprehensive exams, objective structured clinical exams, bell-ringer-type exams or others that could be classified as measuring experiential competence. | Examinations Policy |
| Leave of Absence | Means the period described in section 3 and as set out in the Application Form. | Deferred Salary Leave (Management) Policy |
| Letter of Intent | Refers to the form detailing a Faculty’s interest in proposing a new program, suspension of a current program (temporarily or permanently), or a program termination that requires ministerial approval. | Curriculum Approval Policy For Ministry Approved Programs |
| Letter of Permission | A letter of approval to complete a course requirement at another post-secondary institution and have it transfer back to the University to meet a graduation requirement in the student’s program. | Admission Policy |
| Level 1 Emergency | Means a minimal emergency in which the affected department has the capability to manage and control the incident, using its own resources and expertise. No EOC activation. Includes false alarms (even where external assistance shows up) and short duration incidents. | Emergency Management Policy |
| Level 2 Emergency | Means a serious Emergency exists that represents a danger to the University that poses an immediate threat that cannot be satisfied by evacuating the building. The expected duration of the Emergency response phase is 12 to 24 hours and requires additional assistance from outside agencies. | Emergency Management Policy |
| Level 3 Emergency | Means a crisis situation exists that seriously affects the University’s safety, operations or the environment and may be a direct and immediate threat. It requires a significant response from Emergency response agencies and government and is anticipate to be longer than 24 hours in duration. | Emergency Management Policy |
| Level of Academic Impact | The degree of risk posed by the suspected Academic Misconduct and the nature of the material, the circumstances of the misconduct, and the importance of the Academic Activity. | Code of Student Academic Integrity Policy |
| License | Means the individual Security Representative’s license granted pursuant to the Security Services Investigators Act | Security Services Conduct Policy |
| Likelihood | The probability of something happening. | Enterprise Risk Management Policy |
| Linked Component | A portion of the course that has a separate schedule type but contributes to the overall grade of the course. | Grades Policy |
| Long-Term | Funds including University’s working capital and the endowed funds co-mingled in the University's Investment Portfolio. | Investment Policy |
| Low-Risk Activity | An activity that entails Hazards no greater than those encountered by the Participants in their normal onsite, campus-based activities. | Off Campus Safety Activity Policy |
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| Major Unit Head | The individual reporting directly to a Vice-President or to the President and who is responsible for all activities of a Faculty, Department and/or other organizational units relative to the position. | Policy on University Policies and Procedures |
| Management Employees | Includes the President, Vice-Presidents, Associate Vice-Presidents, Deans, Directors, Managers and all Employees classified as Management by Human Resources at the University. |
Code of Conduct - Employees Policy on University Policies and Procedures |
| Management Policy | Describes a Policy of a nature that deals with administrative bodies, personnel and/or standards and protocol and is within the authority of the University’s Board of Governors or as is delegated through powers conferred by the PSLA. | Policy on University Policies and Procedures |
| Manager(s) | External professional investment management firm(s) authorized and contractually engaged for investment of University funds for specific Asset Class(es) noted within the Investment Policy. | Investment Policy |
| Mandate | Authorization for an Asset Class of the Fund to be invested through engagement of an authorized Manager with specific investment objective, benchmark, Strategy, Strategy attributes, performance and risk management expectations; see Appendices C – H Investment Manager Mandate Statements. | Investment Policy |
| Matching Software | Uses text, image or computer code recognition software to scan submitted works for similarity to other material that may be located on public websites, in library Databases, or in custom Databases. Matching Software may be located on a local computer or accessed via the network. Submitted work may be archived, depending on the specific features of the software and the options enabled. | Matching Software Policy |
| Member of the University Community | Means any individual who teaches, studies, conducts research; all Employees, contractors, volunteers, and visitors to the University; and any other individual acting on behalf of the University. | Environmental Health and Safety Policy |
| Minimal Risk | Minimal Risk research is defined as research in which the probability and magnitude of possible harms implied by participation in the research is no greater than those encountered by the participant in those aspects of his or her everyday life that relate to the research. | Ethics of Research Involving Human Participants Policy |
| Minor Child | As defined in the Conflicts of Interest Act (Alberta) includes a minor to whom an Employee has demonstrated a settled intention to treat as a child of the Employee’s family. | Code of Conduct - Employees |
| Minor Revision | Is a revision to a Policy that does not alter the meaning of the Policy, such as adding definitions for clarity or consistency, and making secondary changes resulting from other related policies and governance decisions being adopted. | Policy on University Policies and Procedures |
| Mount Royal Campuses | Lincoln Park Campus and other University sites. | Off Campus Safety Activity Policy |
| Mount Royal Vehicle | Is any Vehicle leased or owned by the institution or rented for the purpose of Mount Royal business. | Passenger Van Policy |
| MRU International Education support for Study/Work/Travel Abroad | The Office of International Education prepares and supports members of the University Community who are studying/working/travelling abroad and assists members of the University Community to develop and manage their study/work/travel abroad programs. | Off Campus Safety Activity Policy |
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| Nexus to the University | Means actions that happen on University owned or leased properties and/or that take place away from the University’s owned or leased properties by a member of the University community for reasons related to the mandate of the University. This includes, but is not limited to teaching programs, field schools, practicum placements, research, exchanges, conferences and seminars, extra-curricular and activities that involve the formal representation of the University by student ambassadors such as varsity athletics and discipline-based competitions. This also includes communication or activity on social media or University-sanctioned online websites. |
Emergency Management Policy |
| Nominated Scholarships or Awards | Do not require a student to complete an application form. | Student Financial Support Policy |
| Non-Academic Activities | Shall include activities of Non-Academic Members, or any activities of Academic Members, that are not directly related to teaching or scholarly research. This includes Commissioned teaching support material development by Non-Academic Members, or specifically Commissioned research support, such as developing a figure or graphic for a publication. | Intellectual Property Policy |
| Non-Academic Criteria | Additional criteria approved for use in the selection of students in specific programs. | Admission Policy |
| Non-Academic Members | Shall include full-time and part-time administrative, professional, support staff and other persons paid by or through the University and anyone working under University auspices. | Intellectual Property Policy |
| Non-Competitive Admission | An admission evaluation that does not consider grades on a competitive basis. | Admission Policy |
| Non-Credential Offering | Study options that do not result in a credential being awarded by the University or other body (i.e., Open Studies, University Entrance Option). | Admission Policy |
| Non-Critical Incident | An event, near-miss or circumstance which arises during an off campus activity that damages or has the potential to damage the health, safety or property of one or more of the activity Participants or may reasonably raise community concern if communicated by Participants. Non-Critical Incidents must be reported in accordance with the incident response procedures. | Off Campus Safety Activity Policy |
| Non-MRU Participant | An individual who is not a member of the University Community, but has been pre-approved to participate in a specific Off Campus Activity by the Faculty/ Department Head | Off Campus Safety Activity Policy |
| Non-supported Software | Means software that is not institutionally supported for which support may be provided, by special agreement. | Management of Microcomputer Software Policy |
| Normal Annual Teaching Load/Normal Annual Instructional Load | The Normal Annual Instructional load is defined under the Workload Article and clauses in the Collective Agreement between The Mount Royal Faculty Association and The Board of Governors of Mount Royal University. | Teaching Overload: Full Time Academic Staff Policy |
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| Off Campus Activity | Activities and travel undertaken by a member of the University Community and/or a pre-authorized Participant that takes place away from the University's owned or leased properties for reasons related to the mandate of the University. This includes, but is not limited to, teaching programs, field schools, practicum placements, research, exchanges, conferences and seminars, extra-curricular and activities that involve the formal representation of the University by student ambassadors such as varsity athletics and disciplined-based competitions. | Off Campus Safety Activity Policy |
| OHS | Means Occupational Health and Safety. | Environmental Health and Safety Policy |
| Online Exam | Exams that are held using an MRU approved virtual platform. | Examinations Policy |
| Open Meeting Room | Means any meeting Space that has been designated as openly available to all Employees for conducting University business. | Temporary Use of University Space Policy |
| Oral Exam | An exam whereby an examiner poses questions to the student in a spoken from and the student needs to respond in such a manner to demonstrate sufficient knowledge of the subject. | Examinations Policy |
| Organisational Unit | A department, faculty, institute, or centre of ongoing operational activity generally involving both staff and budgetary resources, with an Associate Vice-President, Dean, Director, Manager, Coordinator or Supervisor responsible for that unit. |
Cash and Payment Handling Policy Off Campus Safety Activity Policy |
| Originator | Refers to the individual who enters the curriculum submission into the Curriculum Proposal system. It is understood that the originator is doing so on behalf of a Department or Faculty. | Curriculum Approval Policy For Ministry Approved Programs |
| Outcome | The positive or negative result or impact of an event affecting objectives. | Policy Example |
| Outside Activities | Means any activity outside an Employee’s work with the University that involves the same or similar specialized skill and knowledge that an Employee uses in their work with the University and includes, but is not limited to, the ownership and operation of a business, consulting and advisory services. | Code of Conduct - Employees |
| Overhead | Means the amount set out in a research budget to cover the Indirect Cost associated with a specific research project. |
Research Overhead and Indirect Costs Policy Responsible Conduct in Research Policy |
| Overload | In accordance with the Collective Agreement between The Mount Royal Faculty Association and The Board of Governors of Mount Royal University, Articles 11 - Workload, Overload is any course assignment greater than an instructor's Normal projected Annual Instructional Load. | Teaching Overload: Full Time Academic Staff Policy |
P |
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| Parent Policy | The overarching Policy governing specific Policy Documents. | Policy on University Policies and Procedures |
| Part-Time Scholarships, Bursaries or Awards | Are disbursed to students who have been part time in both the Fall and Winter semesters in the academic year of selection and who are returning for the following Fall semester. | Student Financial Support Policy |
| Participant | Any member of the University Community who is taking part in an Off Campus Activity. | Off Campus Safety Activity Policy |
| Payroll Cost | Means the cost of salary and wages plus employer paid benefits for the personnel who are working on a specific research project. |
Research Overhead and Indirect Costs Policy Responsible Conduct in Research Policy |
| PDP | The University’s Policy Development Plan/Process. | Information Security Policy |
| PEC | Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce nec venenatis arcu, non maximus enim. | Policy Example |
| Perceived Conflict (of Interest) | A Perceived Conflict of Interest exists when there is a reasonable apprehension, which reasonably well-informed persons could have, that a Conflict of Interest exists. |
Code of Conduct - Board Code of Conduct - Employees |
| Person Directly Associated with the President | A Person is Directly Associated With the President if that person is: (a) the President’s spouse or adult interdependent partner; (b) a corporation having share capital and carrying on business or activities for profit or gain and the President is a director or senior officer of the corporation; (c) a private corporation carrying on business or activities for profit or gain and the President owns or is the beneficial owner of shares of the corporation; (d) a partnership (i) of which the President is a partner, or (ii) of which one of the partners is a corporation directly associated with the President by reason of (b) or (c), or (e) a person or group of persons acting with the express or implied consent of the President. | Code of Conduct - Employees |
| Person in Authority | The individual to whom Activity Leader/Activity Coordinator reports to in their role at the University. | Off Campus Safety Activity Policy |
| Personal Devices | This includes personally-owned electronic devices, but not limited to laptops, mobile devices, desktops. | Internet and Network Access at MRU Policy |
| Personal Information |
Means recorded information about an identifiable individual, including: a. the individual’s name, home or business address or home or business telephone number, b. the individual’s race, national or ethnic origin, colour or religious or political beliefs or associations, c. the individual’s age, sex, marital status or family status, d. an identifying number, symbol or other particular assigned to the individual, e. the individual’s fingerprints, other biometric information, blood type, genetic information or inheritable characteristics, f. information about the individual’s health and health care history, including information about a physical or mental disability, g. information about the individual’s educational, financial, employment or criminal history, including criminal records where a pardon has been given, h. anyone else’s opinions about the individual, and i. the individual’s personal views or opinions, except if they are about someone else. |
Access to Information Policy Privacy Policy |
| Phishing | Is the act of attempting to acquire information such as user names, passwords, and credit card details (and sometimes, indirectly, money) by masquerading as a trustworthy entity in an electronic communication. | Email Policy |
| Plan | Means the Plan set out in this document and includes all amendments thereto. | Deferred Salary Leave (Management) Policy |
| Policy | A written statement of intent or principle which governs, directs and regulates the actions of all Employees and Management Employees. Individual Policies may also govern, direct, and regulate the actions of Students, contractors and volunteers while they are present on University property or are participating in University programs or activities. | Policy on University Policies and Procedures |
| Policy | means the [policy name] Policy. | Included in most policies |
| Policy Agent | Means the University Official authorised to receive and address Reports as per a University policy. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Policy Document | Any document associated with a Policy at the University including Policies or Procedures. | Policy on University Policies and Procedures |
| Policy Framework | The University’s Policy Document for the development, revision and approval process, as approved by the Executive Leadership Team | Policy on University Policies and Procedures |
| Policy Sponsor | A President or Vie-President who initially approves of a policy idea to be drafted. The Policy Sponsor may delegate the responsibility for drafting a Policy as well as a communication plan and implementation plan. | Policy on University Policies and Procedures |
| Potential Conflict of Interest | Is one that could develop into an actual COI. The potential for COI exists when the Member can foresee that he or she has a private interest that may be sufficient to influence a University duty or responsibility. | Conflict of Interest in Research Policy |
| Pre-Departure Orientation Program | A program operated by the Faculty/School/Centre to provide off campus activity Participants with information on travel logistics, cross-cultural communication, academic systems abroad, health and safety abroad, as well as a variety of other related topics. | Off Campus Safety Activity Policy |
| Prerequisite Course | Is one which is considered essential to the successful completion of the Course to which it is assigned. A Prerequisite requirement may also include a minimum grade threshold. | Registration Policy |
| President | Means the position of President and Vice-Chancellor of the University | Code of Conduct - Employees |
| Primary Booking Authority | Means a University group assigned authority to administer bookings for a set of spaces and who works directly with the requester. | Temporary Use of University Space Policy |
| Prime Time | Refers to the hours between 0900 and 1600, Monday to Friday, when the majority of classes are scheduled. | Academic Timetabling Policy |
| Principal Investigator | The person with direct responsibility for a Field Research project or activity. | Off Campus Safety Activity Policy |
| Procedures | A Policy Document that outlines a series of actions related to a Policy that specifies how a particular process will be completed and includes information on the who, what, when and where with respect to the implementation of the Policy. | Policy on University Policies and Procedures |
| Proctored Exams | An exam that is supervised by an approved, neutral person, who ensures the identity of the exam taker and the integrity of the exam taking environment. | Examinations Policy |
| Professor Acknowledgement | Refers to the signed form that verifies the course instructor has received the student’s confidential Academic Accommodation Memo and to acknowledge that the student has met with the course instructor to discuss how the Accommodation request may relate to the design of the course. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Program Suspension | Refers to the institutional intent/decision to cease intake into and/or delivery of a program for a specified period of time. Normally, this would be no longer than eight academic years for a degree program or six academic years for a diploma or certificate program. | Curriculum Approval Policy For Ministry Approved Programs |
| Program Termination | Refers to the institutional intent/decision to permanently cease delivery of a program and to remove the program from the provincial Provider and Program Registry System (PAPRS). | Curriculum Approval Policy For Ministry Approved Programs |
| Program-Level Accomodation(s) | Refer to Accommodations normally related to program-specific admission, progression or graduation criteria. Examples include clinical or practica requirements. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Protected Disclosure | Means a written report of Wrongdoing made in good faith by an Employee in accordance with the Act and this Policy and related procedures. | Protected Disclosure (Whistleblower) Policy |
| Public Space | Means Space that is generally open to the public during the University’s operating hours. |
Temporary Use of University Space Policy Expression and Free Speech Policy |
| Purchasing Card (P Card) | A credit card supplied by a financial institution and used by Mount Royal to enable cardholders to make purchases and payment of low dollar value purchases, travel and hosting expenses. | Hosting Policy |
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| Reasonable Accomodation | Refers to an Accommodation that addresses an inequity without creating an Undue Hardship on the employer or service provider. The law requires that Students Experiencing Disabilities must be provided Reasonable Accommodation, not perfect accommodation. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Reasonable Expense | An expenditure that is considered to reflect prudence, good judgment, due diligence and is defensible as a business activity to an impartial observer. | Hosting Policy |
| Recipient | Mount Royal University is the recipient of gifts from donors. | Acceptance of Donated Gifts Policy |
| Recommend | Refers to when an administrative body reaches agreement through a review process on the next action to be taken with a curriculum submission. This may include, but is not restricted to, returning the submission to the Originator, tabling the submission for further discussion or sending the submission to the next stage of the approval process. | Curriculum Approval Policy For Ministry Approved Programs |
| Record | Means a record of information in any form and includes, but is not limited to, notes, emails, letters, images, audiovisual recordings, documents, maps, drawings, photographs, letters, invoices and any other information that is written, photographed, recorded, captured or stored in any manner. Notably, the definition does not include software or any mechanism that produces or reads records. |
Access to Information Policy Privacy Policy |
| Recording | Is a “fixation” or “reproduction of a fixation” in any material form of an Academic Presentation. This definition explicitly excludes notes generated by a student for private study (from: Copyright Act R.S, 1985, c. C-42; Sections 2 and 15). | Recording and Distribution of Academic Presentations and Materials Policy |
| Registration | Refers to the official process by which a student commits to participate in a particular class or classes. By definition, this commitment includes the obligation to register in all components of the Course and pay all fees associated with the Course(s). | Registration Policy |
| Report | Means the submission of a statement either verbally or in writing to Human Resources in accordance with the Procedure for Reporting Workplace Violence and Harassment that provides details of an incident of Violence or Harassment. A verbal statement will be transcribed and confirmed as accurate by Human Resources. | Workplace Violence and Harassment Policy |
| Report | A submission, either verbal or written, to the University that provides details of an incident(s) of Gender-Based Violence and Misconduct in order to seek recourse pursuant to the violation of this Policy. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Report | A statement to the University seeking recourse pursuant to the violation of this policy. |
Code of Student Academic Integrity Policy Code of Student Community Standards Policy |
| Reprisal | Means measures taken or directed against an employee, which may include dismissal, layoff, suspension, demotion or transfer, discontinuation or elimination of a job, change of job location, reduction in wages, change in hours of work, reprimand, or any other measure that adversely affects the employee's employment or working conditions, because the employee has, in good faith, sought advice about making a Disclosure, made a Disclosure, cooperated in an investigation under the Act, declined to participate in a Wrongdoing, or done anything in accordance with the Act. | Protected Disclosure (Whistleblower) Policy |
| Request | An online form used to submit a request to review a decision issued as part of the Code of Student Academic Integrity or Code of Student Community Standards policies. | Student Appeal Policy |
| Required to Withdraw | A requirement to withdraw from the University or a specific program based on a specific set of criteria. | Admission Policy |
| Research |
Research is an undertaking intended to extend knowledge through a disciplined inquiry and/or systematic investigation as defined in the (Tri-Agency Framework: Responsible Conduct of Research (2021)). Research also includes activities related to one or more of scholarly or artistic work which occurs through discovery, integration, teaching and learning, or application of knowledge and is usually disseminated through peer-reviewed processes. |
Responsible Conduct in Research Policy |
| Research |
an undertaking intended to extend knowledge through a disciplined inquiry and/or systematic investigation. The term “disciplined inquiry” refers to an inquiry that is conducted with the expectation that the method, results and conclusions will be able to withstand the scrutiny of the relevant research community. conducted by members or associated members of the University acting in their University capacity, including but not limited to faculty, emeritus faculty, staff, sessional instructors, clinical professors, administrators, students, visiting or adjunct scholars, fellows, paid or unpaid associates and any other person associated with research at the University; conducted with the authorization of the University using resources (including but not limited to space that is under the administration of the University and academic space at affiliated teaching hospitals) that have been provided by the University but that are not generally available to the public; or in need of research ethics review by the University pursuant to the terms of an affiliation agreement with another agency; but does not include quality assurance and quality improvement studies, program evaluation activities and performance reviews, or testing within normal educational requirements when used exclusively for assessment, management or improvement purposes. For greater certainty, where data is collected for purposes set out in the preceding sentence but later proposed to be used for research purposes, such use may be considered Secondary Use of information not originally intended for research, which would require research ethics review in accordance with this Policy. |
Ethics of Research Involving Human Participants Policy |
| Research Contract | Means a sponsorship where the sponsor requires specific deliverables; owns, has preferential use of, or is able to restrict access to, the research results by others; and can delay and/or can exercise control over publication. |
Research Overhead and Indirect Costs Policy Responsible Conduct in Research Policy |
| Research Involving Human Participants |
Is defined as an undertaking intended to extend knowledge through a disciplined inquiry or systematic investigation, which involves living individuals, human biological materials, as well as human embryos, foetuses, fetal tissue, reproductive materials and stem cells. This applies to materials derived from living and deceased individuals (TCPS 2, Article 2.1). Notwithstanding the above, TCPS 2 exempts some research from HREB review where protection is available by other means (see Articles 2.2 - 2.4 for details). Quality assurance studies, when used exclusively for assessment, management, or improvement purposes and in addition, some creative practices are considered activities that do not require HREB review (Article 2.5 - 2.6). |
Ethics of Research Involving Human Participants Policy |
| Researcher | Any Employee, Student or individual affiliated with the University (e.g., research associates, emeriti, adjuncts, visiting scholars, etc.) participating in Research at or under the auspices of the University | Responsible Conduct in Research Policy |
| Residual Risk | Risk remaining after Risk Treatment. | Enterprise Risk Management Policy |
| Respondent | Means the individual alleged to have caused harm and violated this Policy. |
Gender-Based Violence and Misconduct Prevention and Response Policy Code of Student Community Standards Policy |
| Restricted Funds | Funds with external stipulations; may require that the principal be held in perpetuity; and, always with earnings being spent for an intended purpose. | Investment Policy |
| Reviewer | Means the individual, either internal or external to the University, responsible for collecting the facts of a Report. | Code of Student Academic Integrity Policy |
| Risk |
The effect of uncertainty on objectives. An effect is a deviation from the expected – positive and/or negative. Objectives can have different aspects (such as educational, financial, experiential, health and safety, and environmental) and can apply at different levels (such as strategic, organization-wide, project, product and process). Risk is often characterized by reference to potential events and Outcomes, or a combination of these. Risk is often expressed in terms of a combination of the Outcomes of an event (including changes in circumstances) and the associated Likelihood of occurrence. Uncertainty is the state, even partial, of deficiency of information related to, understanding or knowledge of, an event, its Outcome, or Likelihood. |
Enterprise Risk Management Policy |
| Risk |
The likelihood of encountering an identifiable Hazard times the gravity of the consequences of such an encounter. |
Off Campus Safety Activity Policy |
| Risk Management | The coordinated activities to direct and control an organization with regard to Risk. | Enterprise Risk Management Policy |
| Risk Tolerance | The organization’s or stakeholder’s readiness to bear the Risk after Risk Treatment in order to achieve its objectives. Note: Risk Tolerance can be influenced by legal or regulatory requirements. | Enterprise Risk Management Policy |
| Risk Treatment |
Is the process to modify Risk. Treatment can involve: • Retaining the Risk by informed decision. • Sharing the Risk with another party or parties. • Changing the Outcomes. • Changing the Likelihood. • Removing the Risk source. • Avoiding the Risk by deciding not to start or continue with the activity that gives rise to the Risk |
Enterprise Risk Management Policy |
| Role | The behaviours and responsibilities associated with the work being carried out by an individual for the University. | Information Security Policy |
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| SAG | A Safety Advisory Group is a group of Employees acting as health and safety champions at a department or inter-department level. | Environmental Health and Safety Policy |
| Scheduling | An administrative process that incorporates the elements of the timetable. | Academic Timetabling Policy |
| Scholarship | Are monetary awards granted to students on the basis of academic achievement and, in some cases extracurricular activities. | Student Financial Support Policy |
| Search Engine | Software for the retrieval of data from a Database or network. | Matching Software Policy |
| Secondary Booking Authority | A University group assigned authority to administer bookings for a set of spaces that works with the primary booking authority to coordinate space bookings and does not work directly with the space requester or Event Sponsor. | Temporary Use of University Space Policy |
| Secured Areas | Areas intended to physically protect information from access, damage, interference and/or theft. These areas are determined by and specific to the needs of the Functional Unit. | Information Security Policy |
| Security Controls | Measures in place to safeguard both the Integrity of the security mechanisms established by ITS and the Technical Landscape and that are also compliant with this Policy and relevant law. Security Controls include Users practicing reasonable standards of care to ensure malicious software prevention such as checking the authenticity of email attachments or software installations. | Information Security Policy |
| Security Representative | Means all Licensed employees in the University’s Security Services Department. | Security Services Conduct Policy |
| Security Services | Means the Security Services Department of the University. | Security Services Conduct Policy |
| Senior Administrator | Means the Board Chair, President, Vice-Presidents, General Counsel (called University Solicitor at MRU), Associate/Assistant Vice-Presidents, Vice-Provosts, and Deans. | Code of Conduct - Employees |
| Senior Leaders | Means either (i) any Employee who both reports to a Vice-President or President and leads a Department and (ii) any other person designated as a Senior Leader by ELT. |
Contractual Signing Authority Policy Privacy Policy |
| Senior Officials | Means the Board Chair and the President pursuant to the provisions of the Conflicts of Interest Act of Alberta. | Code of Conduct - Employees |
| Sexual Assault | Means any form of unwanted sexual contact done by one person or people to another person or people without consent. It can include forced or unwanted kissing, groping, touching, attempted or unwanted penetration, or oral sex. It can occur regardless of gender identity or relationship status. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Sexual Harassment | means unwanted or uninvited sexual advances, remarks, gestures, sounds and actions that make a person feel unsafe, intimidated, degraded or uncomfortable, or their sexual integrity is compromised, even if the person harassing claims to have been only joking or didn’t mean to offend. It includes bullying or coercion of a sexual nature, unwanted sexual attention or requests for sexual favours. It can also include threatening and/or unwanted phone calls, text messages, e-mails, letters and unwanted gifts |
Human Rights Policy Gender-Based Violence Prevention and Response Policy Workplace Violence and Harassment Policy |
| Sexual Violence | Means any Violence, physical or psychological, carried out without consent through a sexual means or by targeting sexuality. This includes, but is not limited to, sexual assault, Sexual Harassment, stalking and/or monitoring, indecent exposure, voyeurism, degrading sexual imagery, distribution of images or video of a community member without their consent. |
Workplace Violence and Harassment Policy |
| Shared Space | Means space allocated to one Unit for control, however, may be usable by another Unit. (boardrooms, meeting rooms, classrooms, etc.). | Space Management Policy |
| Short-Term | Funds invested in term specific accounts as approved by the Board of Governors from time to time for the specific investment of balances made up of government grants and tuition fees until required for operations. | Investment Policy |
| Significant Improvement | In the context of this Policy, means that a student has a semester GPA of 2.20 or better based on all course grades in the semester (minimum of two, three-credit courses). | Academic Standing, Continuance and Graduation Policy |
| Smoke or Smoking | Means to carry or possess a lit cigarette, cigar, pipe, electronic cigarette, personal vaporizer or electronic nicotine delivery system or to use a Tobacco and Smoking Related Product in any manner, or the smoking of any other substance, including Cannabis. | Smoking Policy |
| Software | Means microcomputer Software. | Management of Microcomputer Software Policy |
| Space | Means all indoor and outdoor space under the control, care, or custody of the University. |
Space Management Policy Temporary Use of University Space Policy |
| Space Audit | Means an assessment of Space to ensure the University’s Space Inventory is appropriately maintained. | Space Management Policy |
| Space Inventory | Means the central repository of all University space that has been recorded and categorized by Facilities Management. | Space Management Policy |
| Spam/Spamming | Spam includes electronic junk mail or junk newsgroup postings, and generally Spam is any unsolicited email. | Email Policy |
| Specialised University Resources | Shall mean University Resources that would not normally be utilized by the individual in the normal course of duties and would require University funding either directly or indirectly. Examples include, but are not limited to, MRU funded grants for the project in excess of $10,000, scientific instrumentation, specialized library resources or personnel, additional teaching release for faculty, or the use of research labs. External funding may be included, depending on the nature of the contract, awards agreement, or funding agency policy. Examples of resources that do not apply include the portion of a standard faculty workload dedicated to research, use of an office computer, or hiring research assistants using grant funds. The determination of what constitutes Specialized University Resources in a particular context shall be made, in writing, at the outset of commercialization activities, and signed by the Creator and the Dean/Director of the relevant Faculty/Unit. Otherwise, the Dean/Director shall make the determination. Such a determination is subject to the dispute resolution process set out in the Intellectual Property Procedures. |
Commercialisation of Intellectual Property Policy Intellectual Property Policy |
| Sponsorship | Means an arrangement wherein an external party, provides cash and/or in-kind services to support a specific activity for which the sponsor receives something of value in return. The value is not necessarily tangible such as any benefit received from advertising opportunities promotional consideration, merchandising, etc. | External Grants (Non Research) Policy |
| Spouse | Means an individual to whom the employee is married or with whom the employee has been cohabitating for a period of not less than three (3) years. | Scholarship for Dependents: Management and Exempt Staff Policy |
| Staff | Means employees who are members of the Mount Royal Staff Association. | Vacation - Staff Policy |
| Stalking | Means the unwanted and persistent behaviour, pursuing contact, monitoring and/or harassing of an individual in person, in writing, by phone, online, or by other means (i.e.,. through a third party) that seriously alarms or causes fear of safety, annoys, or intimidates that person. Includes being followed or spied on. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Standard of Care | Means the University’s degree of care and maintenance of Artwork that would be expected of an institution which is not a professional museum or gallery and whose primary purpose is not the collection or display of art. For further clarity, it means the degree of care and maintenance that is equivalent to the level of care and maintenance that is provided by the University generally for its facilities. | Art Policy |
| Standard of Ethical Conduct | Means actions and behaviours which uphold the principles of integrity, respect and accountability, supported by an awareness of and compliance with the Code, relevant policies and procedures, collective agreements, applicable legislation and professional standards. | Code of Conduct - Board |
| Stealthing | Means knowingly or non-consensual act of removing or tampering with a condom or other barrier method when a person has Consented to sexual act(s) with the use of a condom or other barrier method | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Strategy | An investment product or combination of products acquired for investment in a specific Asset Class. Each strategy has defined characteristics, objectives and constraints; acquired, under contract through an external investment Manager or banking service provider for the investment of University funds. Strategy characteristics, objectives and constraints are captured in a Manager Strategy Disclosure Document. | Investment Policy |
| Student | Means any individual who maintains an affiliation as a learner in the University’s educational community. | Code of Conduct - Employees |
| Student | Means someone who has applied to a full-time, part-time, credit or non-credit program or course offered through the University. |
Gender-Based Violence & Misconduct Prevention and Response Policy Code of Student Community Standards Policy Code of Student Academic Integrity Policy Student Appeals Policy |
| Student | A student of the University currently enrolled in the programs offered at the University | Travel and Expense Policy |
| Student | Means a person currently registered or has been registered in one of the last six academic semesters (including spring and summer) in a credit or non-credit program | Death of a Student Policy |
| Students Experiencing Disabilities | Refers to those individuals who have any verifiable and persistent physical, learning, cognitive, sensory, psychological, neurological, or temporary impairment that may affect their academic progress. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Subject | An area of study which may have more than one course associated with it (i.e., Mathematics, Social Studies). | Admission Policy |
| Submission | Refers to the form within the Curriculum Proposal system that captures the necessary information for all levels of approval. This term may be used interchangeably with ‘curriculum submission’ within this policy. | Curriculum Approval Policy For Ministry Approved Programs |
| Supervisor | Means an Employee’s manager of their department/unit, or in the case of an academic staff member their Dean/ Director/ Associate Vice-President. | Code of Conduct - Employee |
| Supervisor | As defined by the OHS Act, a person who has charge of a worksite or authority over a worker. At the University, this includes Supervisors, Chairs, Team Leads, and all other Management Employees. | Environmental Health and Safety Policy |
| Support Person | An individual, unrelated to the Report/incident, who can attend meetings with a Respondent or Complainant throughout the course of an investigation or appeal to provide personal support but may not speak on their behalf. |
Gender-Based Violence and Misconduct Prevention and Response Policy Code of Student Community Standards Policy Student Appeal Policy |
| Support Person | An individual, unrelated to the report/incident, who can attend meetings with a Student throughout the course of a review or appeal to provide personal support but may not speak on their behalf. | Code of Student Academic Integrity Policy |
| Supported Software | Means Software that is supported by the Academic Development Centre and Information Technology Services, as outlined in the Procedure to the Management of Microcomputer Software Policy. Also referred to as “institutionally Supported Software”. | Management of Microcomputer Software Policy |
| Synchronous Exam | An online exam that has a specified day, time and duration. | Examinations Policy |
| System | Refers to the EH&S Management System. | Environmental Health and Safety Policy |
| Systemic Discrimination | Systemic Discrimination (also referred to as Substantive or Institutional Discrimination) can be described as a pattern of behaviour, policies or practices that are part of an organization, and which create or perpetuate disadvantage related to one or more of the prohibited grounds set out in the Act. In many cases, Systemically Discriminatory policies and practices seem neutral on their face but when applied equally to all result in differential treatment to a particular group. |
Human Rights Policy Academic Accomodation for Students Experiencing Disabilities Policy |
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| Take Home Exam | Open book exam that students complete outside of the classroom. The questions are provided to the students and the students are given a specified period of time to submit their answers. | Examinations Policy |
| Teaching Space | Means a space typically utilized for student instruction activities such as lectures led by faculty members, in spaces such as classrooms, labs, and specialized learning areas. | Temporary Use of University Space Policy |
| Technical Landscape | The set of hardware, software and facility elements, arranged in a specific configuration, which serves as a fabric to support the operations of the University. | Information Security Policy |
| Technology Enhanced Resource |
A third-party resource used for the purpose of grading that a student must pay for, over and above tuition and mandatory fees. |
Grades Policy |
| Temporary Space Use | Means when bookable spaces such as meeting rooms, classrooms, and event spaces, are secured (as documented through the appropriate booking software) for a set period. | Temporary Use of University Space Policy |
| Test | In this document “test” means any test, or quiz, conducted up to the last day of classes. | Examinations Policy |
| Third Party Report | Means the option for any individual to submit a Report on behalf of another individual who has experienced Gender-Based Violence and Misconduct. The Report may or may not identify the person who experienced Gender-Based Violence and Misconduct. | Gender-Based Violence and Misconduct Prevention and Response Policy |
| Time-Sensitive Incident | An Incident (Critical or Non-Critical) that is required to be reported to the appropriate direct report at the University within 24 hours or an external agency within their specified timeframe. Time-Sensitive Incidents will include, but are not limited to, personal injury and motor vehicle accidents. | Off Campus Safety Activity Policy |
| Timely Manner | In the context of this Policy, means that a reasonable person would agree that all efforts to provide documentation and render a decision were not unduly or deliberately delayed. | Final Grade Appeals Policy |
| Timetable | Includes all details associated with the academic space, the time (i.e., day of the week and time of day), the faculty member associated with the space and time, student access (i.e., restricted or non-restricted course) and any instructional equipment associated with the space | Academic Timetabling Policy |
| Tobacco and Smoke Related Products |
Includes all: • tobacco-derived products including but not limited to: cigarettes, cigars, cigarillos, pipes and hookah products; oral tobacco and nasal tobacco, but excluding nicotine gum and transdermal nicotine patches; • electronic cigarettes, personal vaporizers and electronic nicotine delivery systems; and • products that, when used, mimic or simulate smoking |
Smoking Policy |
| Tracking Error | A divergence between the price behaviour of a portfolio and the price behaviour of a benchmark. Measured as the standard deviation percentage difference of returns relative to the returns of the index. Tracking error may be the result of transactional costs, replication, turnover of assets, management experience, and/or enhancements such as securities lending. | Investment Policy |
| Trauma-Informed Practice | Means an approach for engaging with individuals that involves understanding and recognizing the presence of trauma symptoms and the impact of trauma on the individual. |
Gender-Based Violence and Misconduct Prevention and Response Policy Code of Student Community Standards Policy |
U |
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| Unaccompanied Participant | An unaccompanied individual engaged in an off campus activity, such as an academic/extra-curricular activity such as a student engage in study/work/travel abroad, research, academic exchange, or studying on a Letter of Permission. | Off Campus Safety Activity Policy |
| Undue Hardship |
Refers to unreasonable and excessive challenges for the institution which may include but are not limited to: (i) unreasonable financial cost of the accommodation(s); and/or (ii) There is significant interference with the rights of others; and/or (iii) There are health and safety concerns; and/or (iv) The accommodation would compromise Bona Fide Educational or Occupational Requirements. |
Human Rights Policy Universal Access Policy Academic Accomodation for Students Experiencing Disabilities Policy |
| Unit | Means any centre, department, division, faculty, program or school; as well as any administrative group of the University. |
Space Management Policy Death of a Student Policy |
| Unit | Means an academic or business Unit of the University. | Privacy Policy |
| Universal Access/Universal Design | Universal Access/Universal Design is an approach to the design of all products, processes, procedures, systems, structures and environments. The goal is to make these as usable as possible by as many individuals as possible, regardless of ability. "Universal" does not imply one solution for everyone; rather, it reflects an awareness of the unique nature of each individual as well as the need to accommodate differences. The aim is to create learning and working experiences to suit the individual and to maximize the individual's ability to progress. |
Human Rights Policy Academic Accomodation for Students Experiencing Disabilities Policy |
| University | means Mount Royal University. | Included in most policies |
| University Business Travel | A person who is authorized to travel on University related business. This may include employees, members of the Board of Governors, students and/or representatives who are authorized to travel on University business. | Travel and Expense Policy |
| University Community | The Board of Governors of Mount Royal University, Mount Royal University faculty, staff and students. |
Off Campus Safety Activity Policy Gender-Based Violence and Misconduct Prevention and Response Policy Code of Student Academic Integrity Policy Code of Student Community Standards Policy Student Appeal Policy |
| University Funds | All funds held by the University, regardless of source or purpose; in totality also referred to as the Fund. | Investment Policy |
| University Official | A person acting in the capacity as outlined by their employment at the University. |
Gender-Based Violence and Misconduct Prevention and Response Policy Code of Student Community Standards Policy Student Appeal Policy |
| University Resources | Means the tangible and intangible assets of the University. | Code of Conduct - Employees |
| University Resources | Shall include the use of University funds, University staff, facilities, equipment, materials, technological information, or proprietary know-how. |
Commercialisation of Intellectual Property Policy Intellectual Property Policy |
| University Vehicle | Means any vehicle, including aircraft, rented, owned or leased by the University or by a University employee for use in the course of their employment. | Smoking Policy |
| University Wide Changes to Extension Curriculum |
University-Wide Changes to Extension Curriculum are: • New Certificates |
Extension Curriculum Policy |
| University-Level Accomodation(s) | Refer to Accommodations related to general admission, progression or graduation requirements and related to processes administered by a central University authority. Examples include graduation requirements like General Education courses or processes such as access to registration. | Academic Accomodation for Students Experiencing Disabilities Policy |
| Unmanageable Risk | In assessing the category of Participants, circumstances, and resources available, a Risk that cannot be mitigated by planning, training and preparation as determined by the Person in Authority | Off Campus Safety Activity Policy |
| Unusual Start and End Date | Means a date that does not follow the standard start or end date of a course based on the dates outlined in the Academic Schedule. | Academic Schedule Policy |
| Useful Life | Is an estimate of the length of time an asset is expected to provide a benefit to Mount Royal University. It may, however, provide extended use to the University well beyond this estimate. | Capital Assets Policy |
| User | All individuals dealing with Information. This includes, but is not limited to, Employees, students, contractors, agents, consultants, vendors, visitors, volunteers and third parties who maintain, receive, create, disseminate or use Information. | Information Security Policy |
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| Violence | Means, whether at a work site or work-related, the threatened, attempted, or actual conduct of a person that causes or is likely to cause physical or psychological harm, and includes Domestic Violence or Sexual Violence. | Workplace Violence and Harassment Policy |
| Voyuerism | Means the non-consensual observation and/or recording of others as they undress or engage in sexual activities | Gender-Based Violence and Misconduct Prevention and Response Policy |
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| Waitlisted Course | Refers to a Course that has reached its maximum capacity but students are permitted to signal their interest in securing a seat in the Course by adding their name to a waitlist. | Registration Policy |
| Weapon(s) |
A Weapon is defined as a device or instrument inherently designed to threaten, injure or kill another living being. This definition also applies to anything that looks like a Weapon, or is being used or threatened to be used as a Weapon. An instrument or device that a reasonable person believes is a Weapon will be deemed to be an actual Weapon and will be treated as such under this Policy. Weapons include, but are not limited to: • Firearms • Explosives (including fireworks) • Pipe bombs • Air, Pellet, BB, and CO2 guns • Bows - all types, including crossbows • Swords, excluding those permitted for the modern sport of fencing • Martial arts weapons • Prohibited blades • Hunting or fishing knives • Brass knuckles • Replica or imitation firearms (including props) • Pepper, Oleoresin Capsicum (OC), Bear Spray • Any other restricted or prohibited device as defined by the Criminal Code of Canada |
Weapons Policy |
| Weekend Classes | Classes held Saturday and/or Sunday between 0830 and 1600. | Academic Timetabling Policy |
| Withdrawing from a Course | Refers to the Registration transaction that takes place after the Drop/Add deadline and before the close of the business day of the Withdrawal deadline specified in the Academic Schedule. The symbol ‘W’ appears on the transcript against the Course. | Registration Policy |
| Withdrawing with Cause | When appropriate, third-party documentation accompanies a request to Withdraw from a Course and meets operational criteria, a Withdrawal with Cause is awarded against the Course. | Registration Policy |
| Witness(es) | Means an individual who was present, either immediately before, during, or after an incident who may have information regarding the report/incident. Witnesses will only be present at the time of their presentation of information. | Student Appeal Policy |
| Witness(es) | Means an individual who was present, either immediately before, during, or after an incident who may have information regarding the Report/incident. | Code of Student Community Standards Policy |
| Working Capital | Unspent unrestricted funds held by the University for the purpose of its operational activities. | Investment Policy |
| Wrongdoing |
Any activity or conduct engaged in by an Employee in or relating to the University, as follows: • Engaging in, or counseling or directing someone to engage in, the following: breaking the law through contravening an Act or regulation • Any act or omission that creates a substantial and specific danger to the life, health or safety of individuals or substantial and specific danger to the environment • Gross mismanagement of public funds, a public asset, or the delivery of a public service identified in the regulations • Gross mismanagement of employees through conduct of a systemic nature that indicates a problem in an organization’s culture relating to bullying, harassment or intimidation. • Any other Wrongdoing as defined by the Act or related regulations. |
Protected Disclosure (Whistleblower) Policy |
