Proposal Approval

Proposal Approval

  1. Any member of the University community may propose that an existing policy be revised or a new policy be created.
    • For a revision to an existing policy, the individual seeks agreement from the policy's Office of Administrative Responsibility, in consultation with Governance and Legal Services.
    • For a new policy, the individual may propose an Office of Administrative Responsibility and seek their agreement, in consultation with Governance and Legal Services. 
  2. The Office of Administrative Responsibility, with the approval of the Policy Sponsor in the case of a revision to a policy, or the proposed Policy Sponsor in the case of a new policy, completes a Proposal for a New or Revised Policy Template that will outline the rationale, timeframe for development, implications, and key considerations during consultation.
    • The Proposal for a New or Revised Policy Template is located on the policy and procedures website, or by contacting Governance and Legal Services.
  3. The Office of Administrative Responsibility through Governance and Legal Services, submits the proposal to President’s Executive Committee (“PEC”) to seek approval.
  4. PEC reviews the proposal and determines its merits. If there is agreement, development of the policy will begin.
    • In the case of a new policy, PEC will assign the proposed policy with a Policy Sponsor, either in agreement with the proposal or with a Policy Sponsor as determined by PEC.
    • The Policy Sponsor is either the President or a Vice-President and may delegate the responsibility for drafting a Policy as well as a communication plan and implementation plan.
  5. PEC may provide advice at this time regarding how the development of the policy should occur and any additional stakeholders that may be engaged during development.
  6. The original, signed, proposal is returned to Governance and Legal Services and a copy will be included in the final policy package to be approved by the appropriate Approval Authority.