Approval and Publication

Approval and Publication

  1. For Management Policies, upon completion of development and drafting, the draft policy is submitted to PEC, through Governance and Legal Services for final review and recommendation to the Board of Governors (“the Board”), through an appropriate Committee of the Board, for approval.
    • In the case of a Management policy involving research components, the draft policy will also be sent to General Faculties Council (“GFC”) for advice.
    • If the authority to approve the policy has been delegated by the Board to PEC, then the policy may be approved without the Board’s input.
  2. For Academic Policies, upon completion of development, the draft policy is submitted to Dean’s Council, through Governance and Legal Services, for recommendation as follows:
    • To PEC for information and advice.
    • In the case of a Research Policy, to the Research & Scholarship Advisory Committee for recommendation to GFC for recommendation to the Board for approval.
    • In the case of Academic Policies with implications to curriculum, to the Academic Program and Priorities Committee for recommendation to GFC for approval.
    • In the case of all other Academic Policies, to the Academic Standards Committee for recommendation to GFC for approval.
  3. If approved by the appropriate Approval Authority, the policy takes effect either immediately, or upon its effective date as indicated in the approval, and will be implemented and communicated accordingly.
    • Implementation may include training, systems development, programs, equipment, forms, etc.
    • Communication may include a University wide announcement, website reminders, leadership meetings, orientation sessions, etc.
  4. Upon approval, Governance and Legal Services uploads the policy to the policy database and the policy will be made available publicly on the policy website.
  5. The online version is considered the only official version of the policy.