Human Resources COVID-19 information

 

Does Human Resources continue to provide support?

Human Resources (HR) is providing all services to employees remotely. HR and the Payroll Team have no access to physical documents, including internal/external mail. If you have documentation that needs attention from the Payroll or HR team, please scan it or take a photo, and then email it to the appropriate contact.

While some job postings are continuing to accept applications, recruitment activities like interviewing and hiring will be delayed.

 

Which employees are working on campus?

Only employees doing key functions that cannot be performed from home remain on campus. These include those:

  • protecting the safety and security of people and building operations
  • continuing crucial operations and business processes, without which would cause business interruption and reduced enrolment
  • delivering online courses
  • responding to critical needs arising from the pandemic

 

I am in a vulnerable group (e.g., suppressed immune system, pregnant, diabetes) but am supposed to work on campus. What should I do?

Please discuss with your manager options to work from home.

 

Who should I tell if I know someone working on campus has been exposed to or has COVID-19?

This is confidential and private medical information that should not be shared except between an employee and their supervisor.

 

If I’ve been working from home but want to come back and work on campus, can I?

Returning to work on campus is not an option. Only employees doing key functions that cannot be performed from home should remain on campus.

 

What will happen to employees working on campus if the University has to temporarily close all buildings because of COVID-19?

If the decision is made to completely shut down all buildings (except Residence) everyone will be sent home. Those who can continue to work from home will do so, while other people may need to access leaves.

 

How does the pandemic impact member health benefits, including sick-time and disability for people facing mandatory isolation?

As with any other illness, benefits are there to be accessed when you are unwell. This has not changed as a result of COVID-19.

 

What kind of sick leave do I report if I develop COVID-19 symptoms?

If you are ill, you can access sick leave without a doctor’s note but need to complete this self-isolation report form. Managers will ensure time is coded appropriately according to the applicable Collective Agreement or Terms and Conditions of your employment. If you do not have short-term disability leave available and must self-isolate, discuss the circumstances with your manager.

 

If I am diagnosed with COVID-19, what should I do?

Complete this self-isolation report form, and contact Employee Well-being in Human Resources at abilitymanagement@mtroyal.ca. Follow Alberta Health Services’ directions.

 

If I am healthy but am told to self-isolate, how do I record my time?

If you and your manager determine you can work from home during the self-isolation period, there will be no impact to pay or benefits during this time and time should be recorded as usual.

If you are doing a critical function that must be done from campus, then tell your manager as soon as possible and complete this self-isolation report form. Managers will ensure time is appropriately coded as appropriately according to the applicable Collective Agreement or Terms and Conditions of your employment. If you do not have short-term disability leave available and must self-isolate, discuss the circumstances with your manager.

 

How do I balance providing dependent care and other personal responsibilities while continuing to work?

If you are consistently completing your work duties while providing caregiving to dependents or other individuals, please continue.

If you are struggling to complete your work duties consistently, you are encouraged to talk with your supervisor and/or Human Resources about your particular circumstances. If you need flexible working hours while you care for dependents, you will be accommodated. Talk to your supervisor about working outside of normal business hours.

If this is not possible, you can request a leave without pay. These are not being unreasonably denied at this time.

 

How do I report into my supervisor every day about if I am able to work and where I am working?

Employees will be asked to fill out a form each day at 9 a.m. to track employee numbers as we work through the impacts of the pandemic.

 

Where do I get more information on Furlough Leave and unpaid leaves of absence?

Please go here for more information.

 

What resources are available to support employees?

Please review these tips from Homewood Health on being productive while working from home. Also visit the Employee Well-being page on our website for other helpful information from Homewood Health, including tips on self-isolation and managing anxiety related to COVID-19. There are also supports from Mount Royal’s Employee and Family Assistance Program.