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If you wish to stop attending a class after the last date to adjust registration, you can withdraw on or before the last day to withdraw. You can withdraw from a course (or courses) in any one of the following ways:

1. Online - Log into MyMRU.ca and go to Register & Pay > Register: Registration Landing Page>Add/Drop/Withdraw Classes. Select the appropriate term. Select Withdraw Web from the Action column dropdown menu for the appropriate course. Click Submit.
2. Online - Submit a Withdrawal Google Form
3. Email - provide your name, student ID number, and the course(s) you wish to withdraw from to creditregistration@mtroyal.ca. Be sure to send the request from your @mtroyal.ca student email and include the subject and course registration number when able (e.g. PSYC 1101 CRN: 40425)

When you withdraw from a class, you will receive a W on your transcript, but it will not affect your GPA. You will not receive a tuition refund. If you do not officially withdraw from courses that you have stopped attending, you will receive an F grade for those courses. F grades are included in the calculation of your GPA and could have a serious impact on your academic status at Mount Royal.

Before you withdraw you should:

• Talk to your professor.
• Meet with your academic advisor to see how withdrawing will affect your academic timeline.
• Check with Financial Aid if you currently have a student loan.

Withdrawal with Cause

If unexpected circumstances make it impossible for you to complete a course (or courses), and the add/drop date has passed, Withdrawal with Cause may be an option for you. Situations can be medical, psychological, or compassionate in nature. 

Grounds that are typically considered for a Withdrawal with Cause:

• Serious illness or medical emergency
• Severe emotional distress 
• Compassionate grounds

You may request approval for a withdrawal with cause until the last day of class for the course(s). To submit a request, complete a Withdrawal with Cause form. Supporting documentation must be provided before a request will be reviewed. Documentation must:

• clearly establish a medical and/or psychological reason for the request; 
• explicitly state why the medical and/or psychological condition made it impossible to meet course deadlines and/or complete the semester; 
• be recently issued and on official letterhead;
• include timeline information regarding the situation (e.g. start and end dates);
• if applicable, provide an explanation of why you did not pursue an 'I' contract for the course

Supporting documents that are typically considered for a Withdrawal with Cause request:

• Letter from a registered health professional (e.g. physician, counsellor) that includes the documentation requirements noted above
• Obituary or death certificate that demonstrates the loss of a close family member

If your request is approved, you will receive a "Withdrawal with Cause" (WC) on your permanent academic record for all withdrawn courses. You will not receive a tuition refund.

I grade

The decision as to whether or not the student will be permitted to enter into a contract for the completion of a course rests with the professor. If the professor is not available, the student should contact the appropriate department/program Chair.

The agreement must be arranged prior to the deadline for submission of final grades and a copy of the agreement must be forwarded to the Office of the Registrar by the professor.

Course requirements must be completed within a maximum of 60 calendar days after the end of the semester.

The contract must indicate what the letter grade for the course will be if the student does not complete the course work specified in the professor-student contract (i.e., the grade earned in the course to that date).

Unless the Office of the Registrar has been notified before, at the end of the 60-day period, the “I” symbol will be changed to a letter grade as determined by the professor, or, if the specified course work has not been completed, the “I” will be changed to the grade indicated in the professor-student contract.

Extension of the “I” symbol contract beyond the 60-day period can be made at the discretion of the professor.

Except under exceptional circumstances, a student who has entered into an ‘I’ contract will not be eligible for a “WC”.

You may appeal a final grade under exceptional circumstances. However, appealing a grade does not guarantee that the grade will be changed. If you plan to appeal the grade you must file the formal appeal within 20 days of the grade being posted.

Grade appeals will be considered for the following reasons:

1. The final grade was not calculated on all work completed and as indicated in the course outline.
2. There was a mathematical miscalculation of the final grade.
3. There was an alleged unfair assessment of academic performance.

If you think that you qualify for a grade appeal, please review and follow the steps listed in the Academic Appeal and Grievance section in the current Mount Royal Calendar.

For Bachelor of Science students only

Technically, a grade of "D" is not a failing grade and you might receive credit for the class. However, most classes within the program require a minimum grade of C- for prerequisite and graduation purposes. Course prerequisites are included in the Academic Calendar.

You should also know that a "D" grade is below a 2.0 GPA and can negatively affect your Academic Standing. Please review Academic Standing for more information. Your Academic Advisor can also provide you with information about strategies and services to help you with your Academic Standing should you need support.

In addition, graduation requirements for the Bachelor of Science program are such that you are allowed a maximum of two courses in total (only one in the core) with a passing grade of less than C-.

For BCIS students only

Technically, a grade of "D" is not a failing grade and you might receive credit for the class. However, some classes within the program require a minimum grade of C- for prerequisite and graduation purposes. Course prerequisites are included in the Academic Calendar.

You should also know that a "D" grade is below a 2.0 GPA and can negatively affect your Academic Standing. Please review Academic Standing for more information. Your Academic Advisor can also provide you with information about strategies and services to help you with your Academic Standing should you need support.

Students enrolled in the Bachelor of Computer Information Systems degree program must obtain a minimum grade of C- in all COMP prefix courses used to satisfy program major requirements. 

After you have taken nine credits as a Mount Royal Student, your academic performance is subject to review after each semester. Should your cumulative GPA (cGPA) fall below 2.0 you will be placed on Academic Warning 1.

Learn about how Significant improvement can help you return to Good Standing HERE. 

If your cGPA remains below 2.0 for a subsequent semester, you will be placed on Academic Warning 2.

If your cGPA remains below 2.0 for a third semester, you have not shown Significant Improvement after your next semester, you will be placed on Academic Probation.

If you are placed on Academic Warning or Academic Probation, you are encouraged to meet with your Academic Advisor for strategies for success. You can also review the information provided on the Academic Standing website.

If you have been required to withdraw, you will received an email notification to your MRU email account and you must withdraw from Mount Royal for a period of twelve months. You may appeal this decision. Appeal procedures can be found in the Academic Calendar or by contacting Academic Advising Services.

In order to regain admission to Mount Royal following a requirement to withdraw, you will need to submit an application. You are encouraged to meet with the Early Support team to discuss your plan and the timeline for readmission.

Your first step can always be your professor - they are here for you and will often have office hours for you to attend and ask questions. There are also a number of spaces on campus that will help support you. Student Learning Services has learning strategists you can make an appointment with, and they also host workshops and have other tips and tricks you can try out. The Peer Learning Program is another way for you to get support with your classes. You may also want to check out MRU's wellness services in regards to your stress or refer yourself to Early Support. 

Depending on a number of factors, you may also want to look into a "W" grade as a possibility. 

If you experience barriers to your education based on a protected ground and are planning to attend Mount Royal University, get connected with Access and Inclusion Services!

Mount Royal University is committed to access, equity and inclusion. Students who identify as belonging to one of the protected categories as defined by the Alberta Human Rights Act (AHR Act) are entitled to receive reasonable academic accommodations up to the point of undue hardship. Reasonable accommodations are tailored to the individual, flexible, and are determined by considering the barriers within the unique environment of a post-secondary institution.